Time Saving Apps for Freelancers

As a freelancer, you understand the value of every hour that ticks by. Your ability to manage time effectively can mean the difference between a thriving freelancing career and one that barely sputters along. 

Time is your most valuable asset, and saving it isn’t just about efficiency; it’s about creating space for creativity, for expansion, and most importantly, for a work-life balance that doesn’t leave you burned out. 

With the multitude of tasks demanding your attention – from project delivery to client management, and from bookkeeping to self-promotion – it’s crucial to streamline your workflow wherever possible. That’s where time-saving apps come in. 

These digital tools are not just about clocking hours; they are about optimizing your day so that you can focus on what really matters. 

Here are 11 essential apps that have been chosen for their ease of use, favorable user reviews, and their potent ability to help you reclaim your time.

1. RescueTime

Topping our list is RescueTime, a powerful time management app that automatically tracks the time you spend on applications and websites. 

It shines in its ability to provide detailed reports and data visualization of your activity, giving you insights into your daily habits. 

It helps you pinpoint where you are spending too much time, allowing you to determine whether your hours align with your priorities.

Why RescueTime can be a game-changer for freelancers:

  • It runs quietly in the background while you work, collecting data without interrupting your flow.
  • With RescueTime’s Focus Sessions, you can block distracting websites to maintain peak productivity.
  • It offers weekly email summaries of your activities and achievements, helping you celebrate progress and adjust plans.

RescueTime’s effectiveness stems from its automated nature, taking the manual tracking out of your hands, and providing a clear, unobtrusive tally of your workday.

2. Harvest

Harvest is more than a time tracking app; it’s a comprehensive solution for freelancers who need to manage multiple aspects of their business. 

It simplifies time tracking, invoicing, and budget monitoring. With its intuitive interface, you can easily start and stop timers for each task you tackle, and categorize them by project and client.

Features that make Harvest valuable include:

  • Seamless integration with popular tools such as Asana, Trello, and Slack.
  • Creating professional invoices based on tracked time and expenses, which you can then send directly to clients.
  • Real-time access to budget remaining to make sure you’re keeping projects on track financially.

By centralizing time tracking and invoicing, Harvest helps you manage your client interactions with greater efficiency, ultimately freeing up more time in your day.

3. Clockify

Clockify excels in simplicity and is a great tool for freelancers who want straightforward time tracking with robust reporting options. It allows unlimited users and unlimited projects, making it a scalable option as your freelancing business grows.

Why Clockify stands out:

  • It’s completely free for basic time tracking and reporting, making it ideal for freelancers on a budget.
  • Detailed reporting can be customized and exported, offering insights into productivity patterns.
  • A flexible timer feature, which you can start and stop as needed, or enter hours manually.

With Clockify, you are in control of tracking your working hours across projects, making it easy to analyze where you are investing your time.

4. Todoist

For freelancers juggling a plethora of tasks every day, Todoist brings organization to chaos. 

It’s a to-do list app with powerful features to manage tasks and deadlines. You can set priorities, create projects, and even delegate tasks if you work with a team.

Moreover, Todoist offers:

  • Task reminders and notifications so you won’t miss any deadlines.
  • Gamification elements like scoring and productivity trends that make organization fun.
  • Integration with other apps so you can centralize your task management.

Todoist’s simplicity doesn’t sacrifice depth and helps you clearly outline your workday for peak efficiency.

5. Asana

Asana is a project management app designed to help you organize tasks into manageable projects. Its visual project boards allow you to see at a glance what needs to be done, by when, and in what priority order.

Why opting for Asana could save your time:

  • It offers the flexibility of viewing tasks in list, calendar, or kanban board formats.
  • With the ability to set and adjust timelines, Asana keeps projects on track.
  • It lets you automate routine tasks, meaning less on your plate each day.

As a freelancer, Asana can be the central hub of your project management, keeping everything and everyone, including clients, informed and aligned.

6. ClickUp

A rising star in the world of productivity, ClickUp positions itself as an all-in-one app that promises to replace a slew of other tools. 

With features encompassing task management, document sharing, goal setting, and even an email inbox, ClickUp is ambitious in its scope.

Notable ClickUp features are:

  • A customizable interface that allows you to tailor the workspace to your liking.
  • An integrated time tracker that connects directly with tasks.
  • Collaborative features for sharing feedback or editing documents within the app.

While ClickUp has a steeper learning curve due to its extensive functionality, it offers a comprehensive system where much of your freelance operations can coexist.

7. Evernote

In the world of note-taking and organization, Evernote stands tall. Its ability to capture a wide array of digital information formats makes it a versatile repository for your thoughts, ideas, and project details.

What makes Evernote exceptional:

  • It can store text, images, web clippings, audio, and more.
  • Notes can be organized into notebooks and tagged for easy retrieval.
  • It provides powerful search functionality to quickly find the information you need.

For freelancers whose work involves research or lots of idea generation, Evernote can become an external brain, saving hours of searching

heavily on memory alone.

8. Trello

Trello helps freelancers manage and rank their projects using boards, lists, and cards. It’s a fun and flexible tool that makes organizing work rewarding. It’s a visual project management tool that is intuitive to use and can handle everything from big projects to daily task lists.

How Trello can help you save time:

  • Drag-and-drop functionality makes adjusting priorities and tasks a breeze.
  • Power-Ups expand Trello’s capabilities to include calendars, automation, and more.
  • Its visually appealing interface makes for easy comprehension at a glance, which means less time sifting through details.

Trello’s card-based design is particularly suited for those who think visually and can help in quickly breaking down projects into manageable tasks.

9. Dropbox

Dropbox is a cloud storage platform that makes sharing files with clients a painless process. It can act as your portable file cabinet that is accessible from any device, ensuring that your documents are always at your fingertips when you need them.

Dropbox features that freelancers will find beneficial:

  • Automatic syncing across devices means your files are always up-to-date.
  • The ability to share large files or folders simply by sending a link.
  • Versioning and recovery options in case of accidental deletes or changes.

In the life of a freelancer, being able to reliably store and share work without fuss is key to saving time and maintaining client satisfaction.

10. Bonsai

Bonsai is tailored for freelancers who need an all-in-one solution for managing contracts, proposals, invoices, and client communications. It streamlines administrative tasks, so you can focus on the work you love.

Bonsai’s prime features include:

  • A set of templates for contracts and proposals that automatically populate based on your project details.
  • Time tracking linked directly to invoices, making billing seamless.
  • A suite of tax and accounting tools to simplify the business side of freelancing.

For freelancers who dread the paperwork and financial management that comes with running a solo business, Bonsai can be a time-saving godsend.

11. Remember The Milk

Remember The Milk is a smart to-do app perfect for freelancers who need to manage various tasks and don’t want anything to fall through the cracks. It allows you to handle your task lists from anywhere and any device.

Benefits of using Remember The Milk:

  • Integration with Gmail, Google Calendar, Twitter, and more to streamline task management.
  • The ability to share your lists and give tasks to others.
  • Smart notifications so you never forget deadlines or meetings.

If staying on top of multiple tasks and deadlines across different projects and clients is your challenge, Remember The Milk could be your solution.


Choosing the right set of apps to support your freelancing endeavors is about finding those systems that naturally fit into your workflow and genuinely make you more productive. 

The 11 apps discussed here each bring something unique to the table, and trying them out will let you see which ones align with your working style and requirements. As you know, time saved is not just about getting more done; it’s about getting more out of your work and your life.

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