Home » Collaboration & Productivity Software » Business Scheduling Software » WhenToWork
WhenToWork is a no-frills online employee scheduling platform designed for organizations that want something easier than spreadsheets without enterprise complexity. It helps managers build schedules quickly using drag-and-drop tools, reusable templates, and one-click AutoFill.
With mobile access, automated notifications, and fair scheduling tools, it’s especially popular with schools, government departments, and seasonal businesses.
| Plan | Price | Featured |
|---|---|---|
| Monthly Subscription (Up to 10 Employees) | $38 (1 Month) | All features included, Unlimited managers and employees, Mobile app access |
| Quarterly Subscription (Up to 10 Employees) | $100 (3 Months) | Save $14 vs monthly, Full feature access, Automated notifications |
| Semi-Annual Subscription (Up to 10 Employees) | $164 (6 Months) | Save $64 vs monthly, One-click AutoFill, Employee availability management |
| Annual Subscription (Up to 10 Employees) | $273 (1 Year) | Save $183 vs monthly, Best value plan, Account suspension for off-season |
Price details: https://whentowork.com/pricing.htm
Competitor |
Pros |
|---|---|
| Deputy | WhenToWork is significantly cheaper for small teams, especially those under 10 employees. It avoids per-user pricing, which makes budgeting easier for seasonal organizations. The interface is simpler and faster to learn, allowing managers to create schedules without training or advanced configuration. |
| HotSchedules | Compared to HotSchedules, WhenToWork offers a much lower total cost and fewer contractual commitments. It focuses purely on scheduling rather than bundling complex labor and POS tools, making it easier to use for teams that only need reliable shift scheduling. |
| Connecteam | WhenToWork is more straightforward for traditional scheduling workflows and feels familiar to spreadsheet users. It avoids feature overload and runs well in browser environments, which appeals to organizations that do not need all-in-one workforce management. |
| Homebase | Unlike Homebase’s freemium model with locked features, WhenToWork includes all functionality in every paid plan. This removes upgrade confusion and ensures managers always have access to AutoFill, notifications, and employee self-service tools. |
| 7shifts | WhenToWork is better suited for non-restaurant environments such as universities, parks, and government departments. Its pricing is predictable and not tied to locations or roles, making it easier to scale across departments. |
Competitor |
Cons |
|---|---|
| Deputy | Deputy offers deeper labor compliance, time tracking, and wage calculation tools that WhenToWork lacks. Businesses that need advanced workforce analytics, integrations, or automated compliance rules may find WhenToWork too basic. |
| HotSchedules | HotSchedules provides stronger tools for large restaurant chains, including forecasting and POS integrations. WhenToWork does not attempt to compete at that level and may feel limited for enterprises with complex labor optimization needs. |
| Connecteam | Connecteam includes built-in chat, task management, and training modules. WhenToWork focuses narrowly on scheduling, which means teams needing communication or HR features must rely on separate tools. |
| Homebase | Homebase offers integrated time clocks and payroll add-ons. WhenToWork does not provide native payroll processing, which can increase operational overhead for businesses wanting an all-in-one workforce platform. |
| 7shifts | 7shifts delivers more modern UI design and restaurant-specific analytics. WhenToWork’s interface is functional but dated, which some users feel impacts mobile performance and overall user experience. |
