- Tasks and project views: Organize work with task lists, boards, calendars and Gantt views.
- Time tracking: Record time against tasks and projects.
- Team communication: Use discussions and chat alongside project work.
- Proofing and approvals: Review files, add feedback and manage approval steps.
- Forms and file management: Collect requests and keep project documents together.
- Workflow controls: Higher-tier features include custom workflows, roles and reporting.
ProofHub
Streamline project management, team collaboration, task tracking, and workflow organization for businesses.
Updated August 2, 2026
ProofHub Overview
ProofHub is a project-management and team-collaboration platform. It brings task planning, project views, time tracking, file review, discussions and reporting into one workspace. The Ultimate Control tier adds broader workflow, role and administrative controls.
Key Features
Pricing
| Plan | Current price | Billing and scope |
|---|---|---|
| Essential | $45/month billed annually or $50 monthly | Unlimited users and up to 40 projects |
| Ultimate Control — first 3 months | $89/month on annual billing or $99 monthly | Limited-time introductory period |
| Ultimate Control — after 3 months | $135/month on annual billing or $150 monthly | Ongoing price after the introductory period |
Pricing source: https://www.proofhub.com/pricing
Pros
Competitor |
Pros of ProofHub |
|---|---|
| Monday.com | ProofHub’s all-in-one platform includes built-in chat and online proofing—features Monday.com does not provide natively. Users find ProofHub’s task management and Gantt charts more straightforward than Monday.com’s highly customizable but complex Work OS. |
| Asana | Its built-in proofing and real-time chat tools give it an edge for creative teams, whereas Asana relies mostly on integrations for chat. ProofHub’s streamlined collaboration features reduce the need for external tools, making teamwork more seamless for certain user groups. |
| Trello | ProofHub’s comprehensive feature set—time tracking, Gantt charts, custom reports—surpasses Trello’s simpler Kanban-focused platform. Users appreciate ProofHub’s ability to manage complex workflows and visual collaboration, making it more versatile for diverse industries. |
| Zoho Projects | ProofHub also offers stronger collaboration features such as built-in chat and online proofing, while Zoho Projects provides deeper customization options that might be preferable for teams with complex needs. |
| ClickUp | ProofHub’s robust proofing tools and integrated real-time chat are praised for creative workflows, while ClickUp offers broader, highly customizable features that require more setup. ProofHub users value its straightforward task management and reporting with less complexity. |
Cons
Competitor |
Cons of ProofHub |
|---|---|
| Monday.com | ProofHub’s limited integrations with third-party tools like Slack or Microsoft Teams compared to Monday.com’s extensive ecosystem can hinder connectivity for teams reliant on multiple platforms. Its interface, while intuitive, is less modern and customizable than Monday.com’s dynamic dashboards.
Users note ProofHub’s notification system can be overwhelming, unlike Monday.com’s streamlined alerts, and its lack of automation features lags behind Monday.com’s robust automation capabilities. |
| Asana | ProofHub falls short in automation compared to Asana’s automated campaigns and workflows, which reduce manual tasks for complex projects. Its file management system is less intuitive for sorting and organizing compared to Asana’s seamless file-sharing features.
Users report ProofHub’s interface can feel dense, with a steeper learning curve than Asana’s user-friendly design, and its mobile app is less stable and feature-rich than Asana’s robust mobile experience. |
| Trello | ProofHub’s interface can be less visually appealing and more complex than Trello’s minimalist, Kanban-centric design, which is easier for beginners. It lacks Trello’s extensive automation via Butler, limiting efficiency for repetitive tasks.
Users find ProofHub’s notification overload and lack of seamless third-party integrations less convenient than Trello’s Zapier-supported connectivity, making it less ideal for teams prioritizing simplicity and external app integration. |
| Zoho Projects | ProofHub’s customization options for workflows and task statuses are less extensive than Zoho Projects’ highly flexible layouts and fields. Its time-tracking features are basic, lacking Zoho’s detailed analytics and payroll integration.
Users report ProofHub’s mobile app is less stable than Zoho’s, and its interface can feel cluttered compared to Zoho’s streamlined design, potentially slowing adoption for teams needing advanced customization. |
| ClickUp | ProofHub’s limited automation capabilities compared to ClickUp’s extensive automation and AI features can hinder efficiency for large, complex projects. Users note ProofHub’s interface feels outdated compared to ClickUp’s modern design, and its file management system is less efficient for sorting, making it less suitable for teams needing robust customization and integrations. |
Reviews
- G2 Review (Rating: 4.6/5 from 119 reviews): Users value centralized task management, proofing and collaboration; integrations and more advanced workflow needs appear among the tradeoffs.
