Vcita

Vcita is used for managing client interactions, invoicing, and online payments.

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  • Overview
  • Features
  • Pricing
  • Pros
  • Cons
  • Reviews

Vcita Overview

  • Updated December 30, 2025

Vcita is a business management and invoicing software designed to help small businesses, freelancers, and service providers streamline their operations. It offers tools for scheduling appointments, managing client communications, creating and sending professional invoices, and processing online payments.

The platform also includes features for marketing campaigns, client portals, and team collaboration, making it a comprehensive solution for improving efficiency and enhancing client relationships.

Key Features

  • Client Management: Helps you organize and store client details, communication history, and documents in one place.
  • Online Scheduling: Allows clients to book appointments through a personalized booking page, and this syncs with your calendar.
  • Invoicing and Payments: Lets you create and send invoices, accept online payments, and track payment status.
  • Client Portal: Offers clients a secure place to view invoices, book services, and send messages.
  • Marketing Campaigns: Enables you to send targeted email and SMS campaigns to promote services or special offers.
  • Automated Reminders: Sends email or SMS reminders for appointments, which helps reduce no-shows.
  • Business Reports: Provides insights into sales, client activity, and overall business performance.
  • Team Collaboration Tools: Supports assigning tasks, sharing calendars, and managing multiple staff members.
  • Integration Options: Connects with apps like QuickBooks, Zapier, and Google Analytics for smoother workflows.
  • Mobile App: Lets you manage bookings, payments, and communications on the go.

Price

Plan Name Price (per seat/month, annual billing) Key Inclusions
Kickstart $35/month (billed annually) Client management, business calendar & online scheduler, online payments & invoices, client portal, mobile app, BizAI tools, staff roles & permissions, SMS reminders, billing automation, estimates, coupons, service packages, email & SMS marketing, HIPAA compliance with BAA, business reports, waitlist management, RSVP, advanced tax customizations
Business $54/month (billed annually) All Kickstart features plus expanded marketing, billing automation, multiple staff, notifications, team collaboration features, same AI tools (BizAI business consultant, scheduling, messaging, estimates), etc.
Platinum $93/month (billed annually) All Business features, plus included apps like QuickBooks, Calls & Texting, Zapier, Google Analytics integration, and broader app-market access

Pricing link: https://www.vcita.com/pricing

Pros

Competitor Pros of Vcita
Acuity Scheduling Vcita offers more than scheduling. It includes invoicing, payment processing, marketing, CRM, and client portal features. That means you get an all‑in‑one business management tool that can handle bookings, billing, client messaging, and marketing from the same platform.
Calendly Vcita goes beyond simple scheduling. It offers billing, invoicing, client management, and marketing automation alongside appointment features. That gives you a more complete setup to manage your business workflow without jumping between tools.
HoneyBook Vcita balances simplicity with breadth. It offers the marketing automation, billing, CRM, and AI-powered engagement that creative professionals need. It scales from solo to team use, and adds more robust AI and automation than HoneyBook usually provides.

Cons

Competitor Cons of Vcita
Acuity Scheduling Users say Acuity feels smoother in scheduling-specific tasks. Its booking customization, multi‑calendar views, and digital invoice usability score higher. Acuity also excels in setup, admin, and support feedback. Vcita’s automation is strong but its scheduling flexibility is seen as less polished.
Calendly Calendly wins on simplicity and ease of setup. It’s very quick to get going and intuitive for clients. Vcita offers more functionality, but that comes with slightly more complexity and a modest learning curve for some users.
HoneyBook HoneyBook can be more intuitive for creative workflows and contract/project management. Some users find HoneyBook simpler for client-based proposals and contracts. Vcita may feel heavier if you only need project-focused tools rather than a full business suite.

Verified Customer Reviews

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