PROCAS Accounting

DCAA-compliant project accounting, timekeeping, expense reporting, and management for government contractors.

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  • Overview
  • Features
  • Pricing
  • Pros
  • Cons
  • Reviews

PROCAS Accounting Overview

  • Updated December 28, 2025

PROCAS Accounting is a DCAA-compliant software designed for government contractors, offering integrated project accounting, timekeeping, expense reporting, and management tools. It streamlines complex processes with an intuitive interface, ensuring compliance with federal regulations like FAR and CMMC 2.0.

Features include automated billing, indirect rate calculations, and seamless integrations with payroll and BI tools, supporting small to mid-sized contractors in achieving operational efficiency and audit readiness.

Key Features

  • DCAA Compliance Tools: Ensure adherence to Defense Contract Audit Agency regulations with automated audit trails and cost segregation for FAR compliance.
  • Project Accounting: Track project costs, revenues, and profits with detailed financial reports for accurate budget management.
  • Timekeeping System: Provide a user-friendly interface for employees to log hours, compliant with DCAA requirements, with seamless accounting integration.
  • Expense Reporting: Streamline submission and approval of expenses, including Joint Travel Regulation per diem rates and audit trails.
  • Bank Import Functionality: Connect directly with banks to import transactions, enhancing accuracy and speeding up reconciliations.
  • Credit Card Import: Import credit card transactions for efficient reconciliations, reducing manual data entry.
    Plaid Integration: Support connectivity with over 12,000 financial institutions for seamless bank and credit card transaction imports.
  • Single Sign-On (Microsoft Azure AD): Allow authentication with Azure credentials, reducing password fatigue and enhancing security.
  • HR System Integration: Sync with Bamboo, GovConPay, and Paylocity to streamline administrative updates and reduce workload.
  • Mobile-Friendly Timekeeping: Enable time entry from any mobile device, supporting the needs of a modern workforce.
  • Automated Billing: Generate invoices based on contract terms, minimizing errors and ensuring accurate billing.
  • Indirect Rate Management: Calculate and applies indirect rates for government contract compliance, simplifying complex cost allocations.
  • Financial Reporting: Produce customizable balance sheets, income statements, and project reports tailored to government contracting needs.
  • General Ledger: Maintain a full disclosure ledger for detailed tracking of all accounting transactions.
  • Accounts Payable/Receivable: Manage vendor invoices, aging reports, and payments, including printable 1099s for efficiency.
  • Labor Distribution: Allocate labor costs accurately across projects, supporting compliance and reporting.
  • Project Cost Management: Provide detailed insights into project budgets to prevent cost overruns and ensure financial control.
  • Web API Connectivity: Integrate with business intelligence tools like Power BI for enhanced data visualization and analytics.
  • Incurred Cost Submission Support: Simplify preparation of incurred cost reports for DCAA submissions.
  • Security and Access Controls: Implement role-based access to protect sensitive financial data and ensure authorized access.

Price

Plan / Tier / Model Price / Cost What’s Included / Notes
Standard subscription (project accounting + timekeeping + expense reporting + DCAA-compliance features) US $295 per month (for a baseline user configuration) Includes general ledger, job costing, timesheets, expense/time tracking, invoicing, indirect rate allocations, reporting, DCAA/FAR compliance tools, bank feeds/integrations, standard user license
Flexible / per-user / per-access-level pricing Monthly billing based on number of “activated employees/users + modules/access levels” — can scale up or down as you add/remove staff or modules. No long-term contract required.

Pros

Competitor Pros of PROCAS Accounting
QuickBooks Online PROCAS excels for government contractors with DCAA-compliant tools, including timekeeping, expense reporting, and indirect rate management tailored to federal regulations like FAR and CMMC 2.0. Its project accounting tracks costs and revenues with precision, ideal for complex government projects. Integration with HR systems like Bamboo and Paylocity streamlines operations, while mobile-friendly timekeeping supports remote workforces. Unlike QuickBooks Online, PROCAS offers specialized features for audit readiness and incurred cost submissions, making it a stronger choice for niche compliance needs.
FreshBooks PROCAS provides robust DCAA compliance, critical for government contractors, with features like automated billing, labor distribution, and detailed financial reporting. Its project cost management ensures accurate budget tracking, surpassing FreshBooks’ simpler invoicing focus. PROCAS’ integrations with Plaid for bank imports and BI tools like Power BI enhance financial insights. Mobile accessibility and single sign-on via Azure AD improve user experience, offering more advanced functionality for mid-sized contractors compared to FreshBooks’ freelancer-oriented platform.
Zoho Books PROCAS stands out with DCAA-compliant tools, including timekeeping and expense tracking designed for government contracts. Its project accounting and indirect rate calculations ensure precise cost allocation, unlike Zoho Books’ broader small-business focus. PROCAS supports seamless bank and credit card imports via Plaid, enhancing reconciliation efficiency. Customizable financial reports and HR integrations provide deeper insights and automation, making PROCAS a better fit for contractors needing regulatory compliance over Zoho Books’ general accounting.
Unanet PROCAS offers a user-friendly interface with DCAA-compliant timekeeping, expense reporting, and project cost management, tailored for small to mid-sized government contractors. Its automated billing and labor distribution streamline complex processes, while integrations with Power BI and HR systems enhance analytics and efficiency. Compared to Unanet, PROCAS provides a more intuitive experience with similar compliance features, making it easier to adopt for teams needing robust yet accessible tools.
JAMIS Prime ERP PROCAS delivers DCAA-compliant solutions with a simpler interface, ideal for small to mid-sized contractors. Its timekeeping, expense tracking, and project accounting ensure audit readiness, while Plaid integration simplifies bank reconciliations. PROCAS’ mobile-friendly features and Azure AD single sign-on enhance accessibility. Compared to JAMIS Prime ERP, PROCAS offers comparable compliance tools but with less complexity, making it more suitable for smaller teams needing streamlined operations.

Cons

Competitor Cons of PROCAS Accounting
QuickBooks Online PROCAS lacks the broad versatility of QuickBooks Online, which supports a wider range of industries beyond government contracting. Its starting price of $295/month is significantly higher than QuickBooks’ plans, which begin at $30/month, making it less cost-effective for small businesses or freelancers. PROCAS also requires contacting the vendor for pricing details, reducing transparency compared to QuickBooks’ clear pricing structure. Limited reviews (8 on Capterra) suggest a smaller user base, potentially impacting community support.
FreshBooks PROCAS’ focus on government contractors limits its appeal for freelancers or small businesses, unlike FreshBooks, which offers plans starting at $1.50/month for simpler invoicing needs. Its $295/month base price is less affordable, and the lack of a free trial or transparent pricing may deter smaller teams. PROCAS’ complexity in setup for non-government contract tasks can be a drawback compared to FreshBooks’ user-friendly, lightweight design.
Zoho Books PROCAS’ pricing, starting at $295/month, is less competitive than Zoho Books’ $15/month plans, making it less accessible for small businesses or startups. Its niche focus on government contracting means fewer features for general accounting compared to Zoho Books’ comprehensive tools for invoicing, inventory, and cross-department collaboration. The quotation-based pricing model lacks transparency, and limited user reviews (4.8/5 from 8 reviews) suggest less widespread adoption.
Unanet PROCAS, while intuitive, may lack the depth of advanced ERP features found in Unanet, such as broader CRM and resource management capabilities for larger organizations. Its pricing, starting at $295/month, is less transparent than Unanet’s $10/month/user model, potentially increasing costs for larger teams. Limited user feedback (8 reviews on Capterra) compared to Unanet’s wider adoption may indicate fewer real-world validations of scalability.
JAMIS Prime ERP PROCAS may not match JAMIS Prime ERP’s advanced ERP capabilities, such as integrated document management and broader analytics for large-scale contractors. Its pricing, starting at $295/month with no clear tiered plans, is less flexible than JAMIS’ customizable options. The smaller user review base (8 reviews, 4.8/5) compared to JAMIS’ established presence suggests less proven reliability for larger, complex organizations needing extensive ERP functionality.

Verified Customer Reviews

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