ExactEstate

Manage rental property operations, tenants, leases, and finances efficiently.

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  • Overview
  • Features
  • Pricing
  • Pros
  • Cons
  • Reviews

ExactEstate Overview

  • Updated November 18, 2025

ExactEstate is a cloud-based property management solution designed to simplify rental business operations. It helps landlords and property managers handle tenant applications, lease agreements, rent collection, and maintenance requests in one centralized platform.

The system also provides real-time reporting and communication tools, which improve efficiency and reduce manual tasks. By automating routine processes, ExactEstate enables property managers to save time, enhance tenant satisfaction, and maintain better financial oversight.

Key Features

  • Tenant Management : Centralized system that tracks tenant applications, lease agreements, rent payments, and renewals, which ensures smooth communication and better organization for property managers.
  • Maintenance Requests : Online portal that allows tenants to submit service requests, and property managers can assign tasks, track progress, and resolve issues quickly with transparency.
  • Accounting and Payments : Integrated tools that handle rent collection, automate recurring payments, and generate financial reports, which provide property managers with accurate and real-time financial insights.
  • Reporting and Analytics : Detailed reports that cover occupancy, revenue, expenses, and tenant activities, and these insights help property managers make informed business decisions with confidence.
  • Customizable Workflows : Flexible features that adapt to different property management needs and allow businesses to tailor processes, which improves efficiency and reduces repetitive manual tasks.

Price

Pricing Element Details
Monthly Unit-Based Fee US $3.00 per unit, per month.
Minimum Fee for Small Portfolios Flat US $300 per month for portfolios under 100 units.
Feature Inclusion All features included in the one price—no premium modules for core features.
Hidden Fees None for core software; integrations and custom websites may incur extra cost.
Contract Terms Flexible 12-month agreement; designed so users stay because of value, not lock-in.

Pros

Competitor Pros of ExactEstate
AppFolio Pricing that scales by unit and a simple all-features model, which suits mixed portfolios. Interface feels lighter and easier to learn. Support response feels more personal, and custom workflows adapt to niche processes. Reporting is straightforward, and website notes clear pricing without complex tiers.
Buildium Lower total cost for small to mid portfolios because of flat per-unit pricing and a minimum that suits under-100-unit owners. Feature access stays unified, which avoids paywalls. Workflow customization is flexible, and the tenant portal is clean and fast.
Rent Manager Setup feels quicker and less technical, which helps teams get value sooner. Core features stay in one place instead of add-on modules. Emails, maintenance, and payments connect smoothly, and reports read clearly for non-accountants.
Yardi Breeze Easier onboarding for smaller teams that need standard tools without enterprise overhead. Pricing transparency helps budgeting, and the UI feels less cluttered than typical legacy systems. Support interactions feel direct, which speeds issue resolution.
Propertyware Simpler plan structure and clearer costs help avoid surprises. Day-to-day tasks live in fewer screens, which reduces clicks. Maintenance flows feel intuitive, and owner/tenant communication stays organized with fewer manual steps.

Cons

Competitor Cons of ExactEstate
AppFolio Advanced ecosystem apps and deep third-party integrations may be fewer. Some specialized accounting automations feel lighter. Large enterprises might want broader marketplace options and native AI tooling that AppFolio emphasizes.
Buildium Certain niche features, such as extensive inspection templates or wide vendor networks, may require workarounds. Larger portfolios could want more native BI depth and broader partner integrations.
Rent Manager Fewer long-standing hardware or kiosk integrations. Power users who expect granular module controls or scripting may find customization limits. Very complex accounting edge cases may need exports.
Yardi Breeze Not as feature-dense as Yardi’s higher tiers, which matters for enterprise workflows. Firms that demand deep facilities management or advanced budgeting may outgrow scope faster.
Propertyware Marketplaces and add-on catalogs may run deeper on competitors. Teams that rely on heavy API ecosystems or advanced analytics dashboards could find fewer options. International use cases may face constraints.

Customers' Reviews From Reliable Websites

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Capterra Review
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