FreshBooks

FreshBooks

Simplify small business accounting, invoicing, expense tracking, time management, and financial reporting.

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  • Overview
  • Features
  • Pricing
  • Pros
  • Cons
  • Reviews

FreshBooks Overview

  • Updated August 15, 2025

FreshBooks is a cloud-based accounting software designed for small businesses and freelancers. It streamlines invoicing, expense tracking, time management, and financial reporting with an intuitive interface. Users can create professional invoices, accept online payments, track billable hours, and manage projects efficiently.

FreshBooks also offers automated tax calculations, financial insights, and integrations with popular tools, making it ideal for simplifying business finances and improving cash flow management.

Key Features

  • Invoicing: Create professional, customizable invoices with templates, automate recurring invoices, and accept online payments via credit cards, ACH transfers, or PayPal for faster client payments.
  • Expense Tracking: Capture and categorize expenses by snapping receipt photos, importing bank transactions, and generating detailed expense reports for streamlined tax preparation.
  • Time Tracking: Log billable hours for projects using a built-in timer or manual entry, then easily add tracked time to client invoices for accurate billing.
  • Financial Reporting: Access real-time reports like Profit & Loss, Accounts Aging, and Expense Reports to monitor business performance and simplify tax filing.
  • Online Payments: Integrate with payment gateways like Stripe and PayPal to accept secure credit card or bank transfer payments directly through invoices, improving cash flow.
  • Bank Reconciliation: Sync with bank accounts to automatically import and match transactions, reducing manual data entry and ensuring accurate financial records.
  • Double-Entry Accounting: Maintain accurate financials with double-entry tools, providing accountant-friendly reports like General Ledger and Balance Sheets for comprehensive insights.
  • Project Management: Track project time, expenses, and profitability, assign tasks to team members, and collaborate with clients for efficient project oversight.
  • Mobile Accessibility: Manage finances on the go with a mobile app for iOS and Android, offering full access to invoicing, expense tracking, and client communication.
  • Payment Reminders and Late Fees: Automate customizable payment reminders and apply late fees to overdue invoices to encourage timely client payments.
  • Client Management: Store client details, track interactions, and send professional proposals or estimates to enhance client relationships and streamline communication.
  • Tax Automation: Automatically calculate and track sales taxes, generating tax summary reports to simplify compliance and remittance processes.
  • Role-Based Access Control: Set permissions for team members to restrict access to sensitive financial data, ideal for businesses with multiple users.
  • Integrations: Connect with over 100 apps, including payment processors, project management tools, and e-commerce platforms, to customize and enhance functionality.
  • Security: Protect sensitive data with industry-standard encryption, secure servers, and GDPR-compliant protocols to ensure client and business information safety.
  • Customer Support: Access responsive support via phone, email, or live chat, with a 4.8/5.0 rating across 120,000+ reviews for quick issue resolution.

Price

Plan Price Clients Key Features
Lite $2.10/month (90% off for 3 months) Up to 5 Basic invoicing, expense tracking, estimates, tax-time reports
Plus $3.80/month (90% off for 3 months) Up to 50 All Lite features + proposals, client retainers, financial reports, receipt scanning
Premium $6.50/month (90% off for 3 months) Unlimited All Plus features + project profitability, customizable email templates
Select Custom pricing Unlimited All Premium features + lower transaction fees, dedicated support, data import

Pricing details: https://www.freshbooks.com/pricing

Pros

Competitor

Pros of FreshBooks
QuickBooks Online FreshBooks offers a more intuitive and user-friendly interface compared to QuickBooks, making it easier for small business owners and freelancers to manage invoices, expenses, and projects without a steep learning curve.
Xero FreshBooks provides better customer support, including phone support in all plans, which can be more accessible than Xero’s primarily email-based support.
Wave FreshBooks has a broader set of features than Wave, including project management, time tracking, and automated recurring invoices, which are limited in Wave’s free version.
Zoho Books FreshBooks’ simple interface and easy-to-use automation tools make onboarding faster and less complex than Zoho Books, which may require more setup.
HoneyBook FreshBooks includes more robust accounting features like double-entry bookkeeping, tax-time reporting, and expense tracking, whereas HoneyBook focuses primarily on client management and invoicing.

Cons

Competitor

Cons of FreshBooks
QuickBooks Online FreshBooks lacks some of the advanced accounting and inventory management features that QuickBooks offers, which could be limiting for larger or growing businesses.
Xero FreshBooks charges extra for additional users, whereas Xero allows unlimited users in its plans, making it potentially more cost-effective for larger teams.
Wave FreshBooks is a paid solution, whereas Wave is free for core accounting functions, so small businesses with minimal needs might find FreshBooks more expensive.
Zoho Books FreshBooks’ reporting and analytics are less customizable than Zoho Books, which offers advanced reporting options for complex accounting scenarios.
HoneyBook FreshBooks’ pricing plans may be higher than HoneyBook, which could matter for freelancers or small businesses with tight budgets.

Customers' Reviews From Reliable Websites

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