Paylocity

Paylocity is used for payroll, HR management, employee engagement, and compliance.

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  • Overview
  • Features
  • Pricing
  • Pros
  • Cons
  • Reviews

Paylocity Overview

  • Updated October 18, 2025

Paylocity is a cloud-based human resources and payroll platform designed to help businesses streamline workforce management. It offers tools for payroll processing, benefits administration, time tracking, and talent management, which makes daily HR operations more efficient.

The platform also includes features for employee engagement and performance tracking, allowing organizations to support their workforce while maintaining compliance. Paylocity is widely used by businesses of different sizes seeking a modern HR solution.

Key Features

  • Employee Self-Service Portal : A secure hub where employees can access pay stubs, request time off, update personal details, review benefits, and interact with workplace tools anytime, from anywhere.
  • Payroll Automation & Compliance Support : Tools that automate payroll steps, support tax processing and garnishment handling, and manage global payroll across more than 100 countries.
  • Workflows & Task Automation : A built-in engine that launches routine tasks automatically and helps reduce manual work while ensuring consistency.
  • Workforce Analytics & Reporting : Visual dashboards and real-time data that track HR metrics, identify trends, and support better staffing decisions.
  • HR Compliance Dashboard & Resources : A centralized view of compliance obligations with guidance on regulations such as EEO and FLSA.
  • Community & Recognition Tools : A social-style hub where employees can chat, share updates, recognize one another, and build stronger connections.
  • AI Assistant & Smart Search : AI-powered search and assistance that help employees quickly find documents, policy answers, and HR guidance.

Price

  • Paylocity markets tailored / customizable pricing and asks you to “Request Pricing” rather than publishing fixed rates.

  • Their pricing model is based on per-employee per month (PEPM) — you pay according to how many employees you have and which modules/features you choose to include.

  • The official product pages (Payroll, HR, etc.) outline capabilities and modules but don’t attach a public dollar amount.

📊 Third-Party Estimates / Pricing Ranges

These are not official but help approximate what companies are typically charged:

Source Estimate Notes / Context
OutSail $22 – $32 per employee per month Based on observed contracts depending on features and company size.
ElearningIndustry $22 – $32 PEPM Same range cited in 2025 breakdown.
Gusto vs Paylocity comparison $18 – $25 per employee per month Quoted as an expected range, though not confirmed by Paylocity.
Vendr (contract sales data) ~$79,939 median annual spend Reflects full contract values (not per-user rate) for companies using Paylocity.
Brabo Payroll “Fee Schedule” (PDF) Base: $150 + $6/employee (for payroll processing) Example of line items in a client quote in a vendor’s document.

Pros

Competitor Pros of Paylocity
ADP Paylocity delivers a more modern, user‑friendly interface that feels fresher and more intuitive. Its client experience centers on seamless onboarding, in‑product guidance, and responsive support that feels more personalized.
Rippling Paylocity offers a more focused HR and payroll experience that does not overwhelm with IT-asset management. Its platform is simpler for HR staff and easier to adopt.
BambooHR Paylocity brings stronger compliance tools and automation capabilities on top of solid HR basics. It supports more advanced payroll capabilities and regulatory guidance.
Workday HCM Paylocity tends to be more affordable and better suited to mid-market companies. It offers a rich suite of tools with less complexity and lower cost than enterprise-scale systems like Workday.
Paycom Paylocity includes a broader mix of HR engagement tools, such as social recognition and AI search, and offers smoother guidance and training during onboarding.

Cons

Competitor Cons of Paylocity
ADP ADP carries a longer track record, with deeper integrations and broader global payroll footprint. It delivers unmatched scale for enterprises and wide partner ecosystem.
Rippling Rippling offers far more robust IT-asset management and systems integrations. It streamlines the full employee lifecycle across HR, IT, and finance—areas where Paylocity stays more HR-focused.
BambooHR BambooHR may feel simpler and more user-centric for small businesses. Paylocity can be more complex and less tailored for very small teams.
Workday HCM Workday delivers more powerful enterprise analytics, workforce planning, and scalability. Paylocity lacks the advanced ML-powered insights and reconfigure-for-scale that Workday offers.
Paycom Paycom’s strong self-service focus gives employees more direct control over payroll and HR tasks. Paylocity emphasizes guided access but might feel less empowering to end users.

Customers' Reviews From Reliable Websites

Forbes Review
Gartner Review
G2 Review
OutSail Review
Reddit Review