Productive

Productive.io

Streamline agency management, handling projects, finances, resources, and reporting in one platform.

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  • Overview
  • Features
  • Pricing
  • Pros
  • Cons
  • Reviews

Productive.io Overview

  • Updated August 13, 2025

Productive.io is an all-in-one agency management tool designed to streamline operations for agencies and consultancies. It integrates project management, resource planning, budgeting, invoicing, and reporting into a single platform.

With features like AI-powered tools, customizable permissions, and integrations with apps like Jira and QuickBooks, Productive enhances efficiency, visibility, and profitability. Its user-friendly interface, mobile app, and exceptional customer support make it ideal for managing projects, finances, and teams effectively.

Key Features

  • Project Management: Flexible views (e.g., task boards, lists) for task, deadline, and project progress management streamline workflows and keep agency projects on track.
  • Time Tracking: Accurate, real-time tracking of worked versus billable hours enables teams to monitor productivity and align with project budgets.
  • Resource Planning: Tools for scheduling and workload management, with color-coded indicators for over- or underutilized team members, account for time off and holidays.
  • Financial Management: Integrated budgeting, invoicing, and expense tracking, with real-time budget usage reports and profitability insights by client or project, enhance financial oversight.
  • Advanced Reporting: Reports library with financial, utilization, and project management reports supports multigrouping, formula fields, and exports to PDF, CSV, or XLS.
  • Integrations: Connection with over 1,000 apps, including Xero, QuickBooks, Jira, Slack, Google Calendar, and Zapier, ensures seamless workflow automation.
  • Productive AI (Beta): Assistance with drafting project specifications, writing marketing content, translating into eight languages, summarizing documents, and improving writing tone boosts efficiency.
  • Customizable Permissions: Tailored access controls with prebuilt or custom permission sets secure sensitive data for team members.
  • Sales Pipeline Management: Tracked projected sales revenue and client forecasts help agencies manage leads and close deals efficiently.
  • Forms and Automations: Form creation that converts responses into tasks, emails, or Slack messages, with automations, speeds up invoice and budget creation.
  • Dedicated Onboarding and Support: Personalized onboarding and responsive customer support, including dedicated specialists for Enterprise plans, ensure smooth implementation.
  • Enhanced Security: Features like Single Sign-On (SSO), Two-Factor Authentication (Enterprise plan), and GDPR/SOC 2 Type II compliance protect data.
  • Mobile App: Access to project management, time tracking, and invoicing on the go enhances flexibility for remote or mobile teams.
  • Billable Hours Calculator: Personalized reports on billable hours, utilization rates, and ideal billing rates optimize agency profitability.
  • Custom Financial Forecasting: Advanced forecasting with unlimited rate cards (Enterprise plan) and scenario builders supports strategic planning.

Price

Plan Monthly Price (per user) Annual Price (per user) Key Features
Essential $11 $9 Budgeting, resource scheduling, project & task management, docs, time tracking, expense management, reporting, HRIS integrations, API access, time off management, 5 custom fields
Professional $28 $24 All Essential features + invoicing integrations, recurring budgets, teams, advanced task management, advanced reports, billable time approvals, rate cards, 15 custom fields, time off approval flow
Ultimate $39 $32 All Professional features + revenue forecasting, scenario builder, multiple subsidiaries, expense approvals, HubSpot integration, advanced time tracking, overhead calculation, SSO/2FA enforcement, webhooks

Official pricing page: https://productive.io/pricing

Pros

Competitor Pros of Productive
Monday.com Productive offers a more integrated solution for agencies, combining project management, time tracking, budgeting, and invoicing in one platform, unlike Monday.com, which focuses heavily on customizable workflows and task management but requires integrations for financial features.

Productive’s intuitive interface and AI-powered tools (e.g., content drafting and translation) provide unique value, and its pricing (starting at $11/month per user) is often more cost-effective for agencies needing all-in-one functionality. Users praise Productive’s responsive customer support and seamless onboarding, which contrasts with Monday.com’s steeper learning curve for complex setups.
Asana Productive stands out with its robust financial management tools, such as budgeting, invoicing, and profitability tracking, which Asana lacks natively, requiring third-party integrations. Productive’s resource planning and real-time profitability insights are tailored for agencies, which offers a clearer view of project health compared to Asana’s task-focused approach.

Its mobile app and API integrations (e.g., QuickBooks, Jira) enhance flexibility, and users highlight Productive’s modern, user-friendly UI and exceptional support, making it easier to adopt than Asana for agency-specific needs.
Scoro Productive provides a more affordable entry point ($11/month per user vs. Scoro’s $26/month per user) and includes AI-driven features like document summarization, which Scoro does not emphasize.

Productive’s customizable permissions and extensive integrations (over 1,000 apps via Zapier) offer greater flexibility for agencies. Users appreciate Productive’s fast customer support and frequent updates, which address bugs quickly, giving it an edge over Scoro’s sometimes rigid structure. Productive’s focus on agency workflows makes it a more streamlined choice for creative and consulting firms.

Cons

Competitor

Cons of Productive
Monday.com Compared to Monday.com, Productive’s task management features are less robust, with fewer customization options for workflows and task dependencies, which Monday.com excels at. Some users report that Productive’s interface, while clean, can feel less intuitive for complex task layouts, and its reporting functionality may not provide as deep insights as Monday.com’s advanced analytics.

Additionally, Productive has been criticized for occasional bugs, such as incorrect invoice dates, which can disrupt workflows, whereas Monday.com is noted for its stability.
Asana Productive’s onboarding process can be time-consuming for larger teams, unlike Asana’s simpler setup for task management. Some users find Productive’s task component lacks the depth of Asana’s, particularly for teams needing detailed subtask hierarchies or Kanban board customizations.

Support is limited to business hours, which may frustrate solo entrepreneurs or global teams, whereas Asana offers more flexible support options. Productive’s billing and budget management customization also lags behind Asana’s third-party integration capabilities.
Scoro Productive’s reporting tools, while flexible, have been criticized for lacking depth in data insights compared to Scoro’s comprehensive analytics for financial and operational metrics. Some users report challenges with Productive’s interface design, such as list layout organization, which Scoro handles more effectively for complex projects.

Bugs, like inaccurate time entry dates on invoices, can undermine trust, and Scoro’s more established platform may feel more reliable for larger agencies despite its higher cost.

Customers' Reviews From Reliable Websites

The Digital Project Manager Review
Trustpilot Review
G2 Review
Software Advice Review
Capterra Review