- Project and Booking Management: Centralized platform for tasks, timelines, and resources, reducing confusion and ensuring smooth coordination across projects.
- Equipment Availability Tracking: Real-time visibility into item availability prevents double bookings and improves planning accuracy.
- Crew Scheduling: Alignment of staff availability with scheduled shifts ensures clear communication and simplifies role organization.
- Quoting and Invoicing: Professional proposals and integrated billing enhance financial tracking and client interactions.
- Inventory Management: Barcode and QR code tracking of equipment location and condition streamlines warehouse operations.
- Analytics and Reporting: Insights into project costs, equipment profitability, and staff performance support informed planning and decision-making.
- Contact Management: Centralized storage of client details, task history, and revenue data keeps teams aligned and informed.
- Mobile Access: On-the-go access to project, schedule, and equipment information through a mobile app supports real-time collaboration.
Rentman
Centralize client data, messaging, invoicing, tasks, and revenue insights.
Updated February 27, 2026
Rentman Overview
Rentman is a comprehensive, cloud-based operations management platform tailored for equipment rental, AV and event production businesses. It centralizes key workflows—such as project planning, resource and crew scheduling, inventory and equipment tracking (via barcodes or RFID), quoting and invoicing, and analytics—in a single, scalable interface.
With integrated communication and CRM-like features, it streamlines collaboration, increases visibility, reduces errors, and supports better decision-making and profitability.
Key Features
Pricing
| Plan / Feature | Price (EUR/month) | Key Inclusions |
|---|---|---|
| Rentman Platform | €39 per month | CRM & communication, task management, team collaboration, dashboards, calendars, file sharing, mobile app, API |
| Equipment Scheduling – Standard | €14 per Power-User + €39 platform fee | Availability tracking, shortages, bundles, packing lists, project planning, more |
| Equipment Scheduling – Pro | €19 per Power-User + €39 platform fee | Includes Standard features plus repairs & maintenance, subrental management, sales items, cost tracking, reports |
| Crew Scheduling – Essential | €14 per Power-User + €39 platform fee | Project & labor scheduling, time schedules, basic crew functions, templates, transport needs |
| Crew Scheduling – Standard | €19 per Power-User + €39 platform fee | Adds advanced scheduling, drag-and-drop shifts, filtering, transport, drafts, schedule updates |
| Crew Scheduling – Pro | €24 per Power-User + €39 platform fee | All Standard features plus labor reports, cost tracking, time tracking, availability requests |
| Inventory Solutions – Standard | €14 per Power-User + €39 platform fee | Availability tracking, shortage warnings, bundles, packing lists, project planning, sales items |
| Inventory Solutions – Pro | €19 per Power-User + €39 platform fee | Adds repairs, subrental, cost tracking, equipment reports, project planning |
| Inventory Solutions – Enterprise | Custom pricing + €39 platform fee | Includes advanced support: SLAs, implementation help, consultation, dedicated support, API/technical assistance |
| Add-Ons |
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Pricing details: https://rentman.io/pricing
Pros
| Competitor | Pros of Rentman |
|---|---|
| EZRentOut | Rentman stands out with its clean interface and flexible scheduling tools, which help teams manage projects and resources more easily. Its inventory tracking is reliable and ensures smooth daily operations. |
| Booqable | Rentman provides stronger project and crew scheduling features, which make it easier to organize staff and resources for events. It also offers built-in quoting and invoicing that streamline financial management. |
| Current RMS | Rentman brings together equipment tracking, crew planning, and billing in one platform, which reduces the need for multiple tools. This improves workflow efficiency for growing rental businesses. |
| Point of Rental | Rentman is cloud-based and quicker to deploy, which helps smaller and mid-sized teams start managing rentals without heavy infrastructure. It also offers strong mobile access that supports work on the go. |
| Odoo Rental | Rentman requires less customization than Odoo, which makes it easier for businesses to use immediately. Its user-friendly design also supports quicker adoption by teams without technical expertise. |
Cons
| Competitor | Cons of Rentman |
|---|---|
| EZRentOut | Rentman has fewer detailed reporting and analytics functions, which can limit insights into performance compared to the in-depth data tools offered by EZRentOut. |
| Booqable | Rentman does not provide built-in online store features or direct website booking, which are strengths of Booqable for rental companies wanting e-commerce integration. |
| Current RMS | Rentman has fewer integrations with accounting platforms and lacks the drag-and-drop quoting templates available in Current RMS, which makes customization harder. |
| Point of Rental | Rentman offers a smaller support network and less extensive service history compared to Point of Rental, which has decades of industry experience and strong global reach. |
| Odoo Rental | Rentman is cloud-only and less customizable, which makes it less flexible for businesses that require highly tailored workflows like those possible with Odoo’s ERP system. |
Reviews
- Software Advice Review (Rating: 4.6/5): The real-time equipment tracking prevents double bookings, and the QR code scanning feature saves teams hours in the warehouse. Several users highlight how Rentman simplifies planning events, scheduling crew, and managing inventory in one place, while regular monthly updates and responsive support add confidence. Some frustration appears around the inability to assign different rates to specific gear or book items by serial number, and the mobile app lacks the option to change items in planned projects.
- Capterra Review (Rating: 4.6/5): The modern browser-based interface feels clean and fast, and the system remembers personal customizations, which keeps daily work efficient. One CEO notes that Rentman makes planning projects and handling warehouse jobs much easier, thanks to its “a lot of useful functions” and all-in-one setup that removes the need for multiple programs. The mobile app trails behind the desktop version, and checking which equipment a project booked requires opening each project with no quick-view option.
- G2 Review (Rating: 4.5/5): The transport volume calculations help teams choose the right vehicle for each project with solid data, and the crew planner works as a day-to-day calendar where freelancers can log in and mark availability themselves. Integration of trucking and labour into rental workflows, plus app access to event documents and order prepping/returning, creates smoother logistics. Rapid product development and responsive customer support strengthen overall satisfaction.
- apple.com Review: One long-term user calls Rentman “excellent rental software” and values constant improvements over three years of use. The mobile app doubles as an employee time clock, supports QR and RFID scanning with Zebra devices, and lets staff create notes, tasks, and files tied to employees, equipment, and projects. Checking gear in and out of the warehouse and assigning “up for grabs” tasks keeps upcoming projects organized and teams aligned.
