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Square Invoices

Square Invoices automates invoicing, tracks payments, and integrates with accounting for small businesses.

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  • Overview
  • Features
  • Pricing
  • Pros
  • Cons
  • Reviews

Square Invoices Overview

  • Updated December 30, 2025

Square Invoices is a cloud-based invoicing solution for small businesses, freelancers, and solopreneurs. It simplifies creating, sending, and tracking professional invoices with customizable templates, logos, and payment terms. Integrated with Square’s ecosystem, it supports multiple payment methods, including credit/debit cards and ACH transfers.

Features include automated reminders, real-time payment tracking, and basic reporting, with seamless accounting software integrations like QuickBooks and Xero, enhancing efficiency and organization.

Key Features

  • Unlimited Invoices, Estimates, and Contracts: Create and send unlimited invoices, estimates, and contracts at no monthly cost on the Free Plan, ideal for businesses of all sizes.
  • Customizable Invoice Templates: Design professional invoices with custom layouts, fields, logos, and messages to reflect your brand identity.
  • Multiple Payment Options: Accept payments via credit/debit cards, Apple Pay, Google Pay, ACH bank transfers, cash, checks, or gift cards, offering flexibility for customers.
  • Automatic Payment Reminders: Set up automated email or SMS reminders for upcoming or overdue payments to ensure timely collections.
  • Recurring Invoices: Schedule recurring invoices for subscription-based services or installments, with automatic billing for saved cards.
  • Customer Directory: Store and manage customer details like names, emails, and phone numbers in a free, integrated CRM system for streamlined invoicing.
  • Real-Time Tracking: Monitor invoice status, payment progress, and project pipelines in real time via the Square Dashboard.
  • Third-Party Accounting Integrations: Sync with accounting software like QuickBooks, Xero, and FreshBooks for accurate record-keeping and streamlined financial management.
  • Digital Estimates and Contracts: Send professional estimates and contracts with e-signature capabilities to secure jobs and align on project scope.
  • Milestone-Based Payment Schedules: Structure payments based on project milestones, available in Plus and Premium Plans, for better cash flow management.
  • Multi-Package Estimates: Offer clients multiple pricing options within a single estimate, exclusive to paid plans, to increase flexibility.
  • Over-the-Phone Payments: Accept payments remotely using a free Virtual Terminal, ideal for businesses on the go.
  • Reporting and Analytics: Access sales trends, payment methods, and tax reports to gain insights into business performance, though limited compared to dedicated accounting software.
  • Secure Payment Processing: Encrypt all transactions with Square’s in-house security systems to protect against fraud and ensure safe payments.
  • Mobile and Desktop Access: Create and manage invoices from any device using the Square POS app or web browser for convenience and mobility.

Price

Plan Name Monthly Price Key Features
Free $0 Basic online store with POS sync, unlimited items, Instagram & TikTok shopping, SEO features. Square branding is included.
Plus $49 Everything in Free, plus: custom domain, advanced site customization, customer accounts, abandoned cart recovery, lower shipping rates. Branding removed.
Premium $149 Everything in Plus, plus: lowest transaction fees, real-time shipping rates, advanced eCommerce analytics, priority support.

Check pricing details: https://squareup.com/us/en/pricing

Pros

Competitor Pros of Square Invoices
FreshBooks Square Invoices is simpler and free to start with, and it includes unlimited clients and invoices that you can grow with.
Zoho Invoice Square Invoices lets you set up invoices instantly and handle payments in one place, while Zoho may require more setup.
QuickBooks Desktop Pro Square Invoices works online and needs no installation, while QuickBooks Desktop means you install software and manage updates yourself.
Invoiced / Bill.com Square Invoices is cost‑free to begin, and it works directly with Square’s payment ecosystem without extra complexity.
NetSuite / Sage Intacct Square Invoices is easy to use right away for small businesses, while those platforms are built for complex accounting and take more time to learn.

Cons

Competitor Cons of Square Invoices
FreshBooks Square charges per‑invoice processing fees, while FreshBooks bundles many features into a predictable monthly price.
Zoho Invoice Square doesn’t offer the richer automation and multi‑currency tools that Zoho Invoice provides.
QuickBooks Desktop Pro Square lacks the deep accounting features, reporting, and inventory tools that QuickBooks delivers.
Invoiced / Bill.com Square doesn’t offer advanced AR automation or customizable collections workflows that Invoiced provides.
NetSuite / Sage Intacct Square isn’t built for enterprise needs like consolidated reporting or ERP integration that those platforms offer.

Verified Customer Reviews

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