- Organized To-Dos: Stay organized and efficient with Inbox, Boards, and Planner, ensuring every to-do, idea, or responsibility finds its place.
- Trello Cards: Keep important information organized in one place, with options to add due dates, attach files, and mark tasks as “Done,” enhanced by AI for text refinement.
- Due Dates: Easily set due dates with reminders, making it satisfying to mark tasks as complete.
- Attachments: Drag and drop files onto cards to keep the right files with the right tasks, avoiding endless email searches.
- Checklists: Break big tasks into smaller ones, check them off, and track progress with a status bar to 100% completion.
- AI-Powered Features: Use Atlassian Intelligence to brainstorm ideas, organize action items, and condense lengthy texts instantly.
- Integrations: Seamlessly integrate with apps like Slack, Microsoft Teams, Outlook, Gmail, Confluence, and sync tasks with Jira using Jira Lists.
- Custom Fields: Structure information on cards specific to tasks, providing process and formality to meet unique workflow needs.
- Automation: Create automated rules and run commands for actions in Trello to streamline processes and focus on priorities.
- User Management: Easily manage users in real-time and control content-management permissions with a few clicks, supported by 99.99% uptime and industry-leading compliance certifications.
Trello
A visual tool for organizing projects, automating workflows, and collaborating on tasks
Updated February 26, 2026
Trello Overview
Trello is a versatile productivity and project management tool developed by Atlassian, using visual boards, lists, and cards to organize tasks and workflows. It enables teams to collaborate seamlessly, automate processes with no-code Butler Automation, integrate with apps, and convert emails or messages into actionable to-dos.
Ideal for freelancers and businesses, it offers AI-enhanced features like task summaries for Premium users, promoting efficiency and customization as of 2025.
Key Features
Pricing
- Free: Unlimited cards, up to 10 boards per Workspace, quick capture, Inbox, unlimited Power-Ups, 10MB/file, 250 command runs/month, custom backgrounds, activity log, assignee/due dates, mobile apps, 2FA. $0 USD.
- Standard: Includes Free plus unlimited boards, AI quick capture, Planner, advanced checklists, custom fields, 250MB/file, 1,000 command runs/month, single board guests, saved searches. $5 USD/user/month (annual), $6 USD/user/month (monthly).
- Premium: Includes Standard plus AI features, multiple views (Calendar, Timeline, etc.), Workspace views, unlimited command runs, admin/security, templates, collections, data export. $10 USD/user/month (annual), $12.50 USD/user/month (monthly).
- Enterprise: Includes Premium plus unlimited Workspaces, organization permissions, multi-board guests, attachment controls, Power-Up admin, SSO/provisioning, 24/7 support. $17.50 USD/user/month (annual).
Check pricing page: https://trello.com/pricing
Pros
Competitor |
Pros of Trello |
|---|---|
| ClickUp | Trello’s simple, intuitive Kanban interface is more beginner-friendly than ClickUp’s feature-heavy platform. Its free plan offers up to 10 boards and unlimited cards, surpassing ClickUp’s limited free tier.
Trello’s pricing starts at $5/user/month, cheaper than ClickUp’s $7/user/month, and unlimited Power-Ups enhance customization without extra costs. |
| Asana | Trello’s visual Kanban boards are easier to set up than Asana’s complex interface. Its free plan includes unlimited cards and Power-Ups, outshining Asana’s restricted free tier.
Trello’s $5/user/month pricing beats Asana’s $10.99/user/month, ideal for teams needing quick, visual collaboration. |
| Monday.com | Trello’s Kanban-focused design is simpler than Monday.com’s multifaceted platform. Its free plan supports 10 boards, while Monday.com’s limits to 2 projects.
Trello’s $5/user/month pricing undercuts Monday.com’s $8/user/month, and unlimited Power-Ups allow seamless integrations. |
| Jira | Trello, an Atlassian product, is simpler than Jira’s developer-focused workflows. Its free plan supports unlimited cards, unlike Jira’s 10-user cap.
Trello’s $5/user/month pricing is lower than Jira’s $7/user/month, making it better for non-technical teams. |
| Smartsheet | Trello’s Kanban boards are more user-friendly than Smartsheet’s spreadsheet approach. Its free plan offers 10 boards and unlimited cards, more flexible than Smartsheet’s limited free tier.
Trello’s $5/user/month pricing is cheaper than Smartsheet’s $7/user/month. |
Cons
Competitor |
Cons of Trello |
|---|---|
| ClickUp | Trello lacks ClickUp’s time tracking, Gantt charts, and advanced reporting. ClickUp’s customizable views offer more flexibility than Trello’s Kanban-only focus.
Trello’s 10-board free plan limit is stricter than ClickUp’s unlimited projects. Third-party Power-Ups for advanced features can raise costs. |
| Asana | Trello misses Asana’s advanced reporting and task dependencies. Asana’s analytics and customizable inbox outshine Trello’s basic reporting. Trello’s free plan lacks custom fields and Timeline view, available in Asana’s paid plans, limiting complex project management. |
| Monday.com | Trello’s basic dashboard pales against Monday.com’s data-rich, customizable dashboards. Trello lacks Monday.com’s advanced views and robust automation (Trello’s Butler caps at 250 commands/month on Free). Monday.com better suits complex workflows. |
| Jira | Trello is less suited for software development than Jira’s issue tracking and agile reporting. Trello’s simplicity limits handling of large-scale, complex workflows, where Jira excels with specialized tools like bug tracking. |
| Smartsheet | Trello lacks Smartsheet’s data-driven features like cell linking and dynamic forms. Smartsheet’s reporting and conditional formatting surpass Trello’s analytics. Trello’s lack of native Gantt charts limits its use for timeline-driven projects. |
Reviews
- Reddit r/trello: One contributor relies on Trello to see the “big picture across projects” and values its simple structure of “boards, lists, cards” that feels “good enough” without the complexity or cost of niche tools. Another uses it for everything from work tasks to meal planning and highlights drag-and-drop boards, automation, Power-Ups like Dashcards, and Blue Cat Reports, though some question its future with Microsoft Tasks bundled into Office 365.
- connecteam.com Review: Trello earns praise as one of the easiest visual task managers to set up, with boards, lists, and cards created in minutes and Butler automation reducing repetitive actions. The reviewer likes templates, checklists, and the Calendar power-up, but criticizes the lack of built-in time tracking, shift confirmations, and GPS check-ins, which makes it weak for managing field teams.
- efficient.app Review: Trello gained early popularity for bringing kanban boards to the web with a super user-friendly interface, and the team used it for years to manage personal and prosumer tasks. They eventually switched to Asana because competitors evolved faster, arguing that the feature set still revolves mostly around kanban and that the interface looks nearly identical to its 2011 version.
- uctoday.com Review: The platform wins points for two-factor authentication on all plans, PCI-DSS compliance, encrypted backups every 24 hours, and certifications like ISO/IEC 27001, which build confidence around data security. At the same time, slow email-only support, no live chat or phone option, and reliance on add-ons for Gantt charts or billing frustrate some users, even though the automation features and integrations with tools like Google Drive and Salesforce deliver strong value for hybrid teams.
