- Regulatory Compliance: Built‑in controls and audit trails support ISO, ANSI, and FDA 21 CFR Part 11 requirements.
- Asset & Calibration Tracking: Track tools, equipment history, due dates, and out‑of‑tolerance events.
- Custom Reports & Certificates: Modify existing reports or design certificates and due‑cal reports.
- Barcode & Label Printing: Over 160 editable label templates with barcode scanning support.
- Notifications & Scheduling: Automated email and desktop alerts for upcoming or overdue calibrations.
- Network & Cloud Database Support: Share a single database across networks or SQL cloud hosting.
Ape Software Calibration Control
On‑premise calibration management software for regulated asset tracking
Updated February 27, 2026
Ape Software Calibration Control Overview
Calibration Control by Ape Software is a Windows-based calibration management solution designed to track equipment, tools, and assets requiring routine calibration or maintenance. It supports ISO, ANSI, and FDA 21 CFR Part 11 compliance with strong audit trails and security.
The software fits manufacturing, aerospace, healthcare, and laboratories needing reliable, customizable, and offline-capable calibration control.
Key Features
Pricing
| Plan | Price | Featured |
|---|---|---|
| Free Trial | $0 (30 Days) | Fully functional, Unlimited seats, Windows installation |
| Per Seat – Base License (1 User) | $768 (One-time) | 1 named user, 12‑month SMA included, Full feature access |
| Per Seat – Additional User | $200 (One-time, per seat) | Add users, Covered by existing SMA, Same database access |
| Concurrent – Base License (1 Concurrent User) | $1,037 (One-time) | Shared usage pool, 12‑month SMA included, Flexible access |
| Concurrent – Additional User | $300 (One-time, per concurrent seat) | Expand concurrent access, Centralized database, Same features |
| Terminal Users (Barcode / Read-Only) | $50 per seat / $75 concurrent (One-time) | Barcode scanning, Read-only terminals, Requires base license |
| Read‑Only Users | Free | View records, No data editing, Unlimited access |
Price details: https://www.apesoftware.com/calibration-control/pricing
Pros
Competitor |
Pros |
|---|---|
| GAGEtrak | Compared to GAGEtrak, Calibration Control offers a lower upfront cost with a one‑time license instead of recurring subscriptions. It is easier to customize reports and fields without add‑on modules, making it attractive for small to mid‑sized teams wanting control without ongoing fees. |
| Qualer | Calibration Control excels over Qualer for organizations needing offline, on‑premise operation. It provides deeper control of local databases, stronger customization of forms, and avoids per‑asset subscription pricing, which can significantly reduce long‑term costs. |
| ProCalV5 | Against ProCalV5, Calibration Control is more flexible in reporting and user permissions. The interface is simpler for daily technicians, while still offering FDA‑grade audit trails, making it easier to train staff without sacrificing compliance. |
| Calibrate CMMS | Calibration Control is more focused and specialized than Calibrate CMMS, avoiding excess maintenance features that complicate workflows. This results in faster setup, clearer calibration records, and lower licensing costs for teams focused primarily on metrology. |
| Blue Mountain RAM | Compared to Blue Mountain RAM, Calibration Control is significantly more affordable and faster to deploy. It requires less validation overhead while still supporting regulated environments, making it practical for companies without large validation budgets. |
Cons
Competitor |
Cons |
|---|---|
| GAGEtrak | Compared with GAGEtrak’s newer cloud interface, Calibration Control feels more traditional and Windows‑centric. Organizations wanting a modern web UI or browser‑based access may find the desktop design less convenient for remote or mobile teams. |
| Qualer | Unlike Qualer, Calibration Control does not natively combine calibration service providers and asset marketplaces. Companies looking for outsourced calibration integration and automated vendor coordination may need additional manual processes. |
| ProCalV5 | ProCalV5 offers deeper statistical analysis and automated calibration routines. Calibration Control focuses more on tracking and compliance, which can feel limiting for labs needing advanced uncertainty calculations or automated instrument interfaces. |
| Calibrate CMMS | Calibrate CMMS provides broader maintenance management features in one platform. Calibration Control is narrower in scope, so organizations wanting a single CMMS plus calibration system may require additional software. |
| Blue Mountain RAM | Blue Mountain RAM delivers stronger enterprise validation documentation and life‑science‑specific workflows. Calibration Control can meet compliance needs but may require more internal configuration for highly regulated pharmaceutical environments. |
Reviews
- Software Advice Review (Rating: 4.7/5): Ape Software Calibration Control meets organizations’ needs for tracking, recording, and maintaining their calibration system, and one reviewer highlighted how the customizable forms adapt to specific documentation requirements.
- GetApp Review (Rating: 4.7/5): Calibration Control earns high marks for value and support, with users noting that issues often get resolved within 24 hours and that help is available through phone, TeamViewer, and other channels. Several reviewers praised the knowledgeable and patient support team, and one shared that after a learning curve, the software became very user friendly with improvements welcomed from user suggestions.
- Capterra Review (Rating: 4.7/5): One reviewer described an overall fantastic experience with Ape Software Calibration Control and emphasized that the best part of the software is the people behind it, pointing to the APE team’s strong support and service.
