- Custom Invoicing: Create professional invoices with customizable templates, and include your business logo and branding.
- Online Payments: Accept payments through multiple gateways such as PayPal, Stripe, and more, which helps you get paid faster.
- Recurring Billing: Set up automatic recurring invoices for regular clients, and save time on manual billing tasks.
- Expense Tracking: Record and organize expenses in one place, and link them to specific projects or clients for better cost management.
- Time Tracking: Monitor billable hours for each project, and easily convert tracked time into invoices.
- Client Management: Store client contact details, view their payment history, and manage all communications in one dashboard.
- Project Management: Plan, track, and manage tasks using Kanban boards and project overviews.
- Reports and Analytics: Access detailed reports that show income, expenses, and client activity, which helps in making informed business decisions.
- Multi-Currency and Multi-Language Support: Send invoices in different currencies and languages to cater to international clients.
- Client Portal: Provide clients with a secure portal where they can view, approve, and pay invoices online.
Invoice ninja
Invoice Ninja is used to create, send, and manage professional business invoices.
Updated February 27, 2026
Invoice ninja Overview
Invoice Ninja is a versatile invoicing and business management platform designed for freelancers, small businesses, and agencies. It allows users to create and send professional invoices, track expenses, accept online payments, and manage projects efficiently.
With customizable templates, time-tracking tools, and detailed financial reports, Invoice Ninja provides a streamlined solution that helps businesses save time, maintain professionalism, and improve cash flow.
Key Features
Pricing
| Plan | Price | Key Inclusions |
|---|---|---|
| Free | $0/month | 5 clients, unlimited invoices, 4 templates, logo branding, online payments, recurring billing, inventory, Kanban, reports, etc. |
| Ninja Pro | $10/month (annual billing value)* | Everything in Free, plus: unlimited clients/invoices, no Invoice Ninja branding, custom SMTP/Gmail, branded subdomain, 11 templates, API, reminders, e-signatures, reports, multi-company login, tax calculations, bulk actions. |
| Enterprise | $14/month (base for 1-2 users)** | All Ninja Pro features, plus: up to 50 users with permissions, file attachments, full client portal branding, bank integrations (Yodlee, GoCardless), e-invoicing/PEPPOL support. Tiered pricing as users increase. |
| Business+ | From $240/year (“Let’s talk”) | All Enterprise features, plus dedicated developer concierge, priority support, invoice design, data migration help, custom reports. |
Pricing link: https://invoiceninja.com/pricing-plans/
Pros
| Competitor | Pros of Invoice Ninja |
|---|---|
| Wave | Invoice Ninja offers a more generous free plan with advanced features that Wave limits or locks behind paid tiers. |
| FreshBooks | Invoice Ninja provides greater customization and branding options at a lower cost, and users often note better value for money. |
| Zoho Invoice | Invoice Ninja is simpler to use, with a clean interface and robust free plan that may suit users who prefer straightforward billing. |
| Invoice2go | Invoice Ninja brings open-source flexibility, self-hosting options, and richer reporting—while Invoice2go focuses more on mobile invoicing. |
Cons
| Competitor | Cons of Invoice Ninja |
|---|---|
| Wave | Wave delivers stronger customer support on the free version and integrates accounting and invoicing in one unified, free package. |
| FreshBooks | FreshBooks looks sleeker, includes built-in time and expense tracking, and offers a more polished user experience—areas where Invoice Ninja can feel less refined. |
| Zoho Invoice | Zoho Invoice integrates tightly with the Zoho suite and offers broad automation options, while Invoice Ninja is less connected to a wider ecosystem. |
| Invoice2go | Invoice2go excels at mobile-first design and ease of use on the go, whereas Invoice Ninja’s interface is more web-centric and may feel less mobile-friendly. |
Reviews
- Trustpilot Review (Rating: 3.9/5): One long-term user called the software “very intuitive” and praised its high level of customization and responsive support team after more than three years of use. Others shared frustration about a forced migration to a new system, rude email interactions, and accounts not being recognized after switching, which left at least one paying customer unable to send invoices.
- Software Advice Review (Rating: 4.7/5): A transportation company highlighted how Invoice Ninja enabled “global billing” with multiple currencies through a single payment gateway and supported multiple users worldwide, calling it simple and inexpensive. Another reviewer valued the ability to self-host via Softaculous and integrate with Stripe and QuickBooks for recurring billing, though importing data required extra effort and some features felt unintuitive.
- Reddit r/smallbusiness: One business owner described it as “cheap and easy” and said it works well for sending invoices quickly. The original poster criticized the project and time tracking, arguing that if it cannot track “project/task/category/time” properly, the invoicing becomes irrelevant for service-based work.
- GetApp Review (Rating: 4.7/5): A director complained that customer service felt “appalling,” said support responses lacked helpful advice, and expressed concern after losing access to important information. The experience left the impression of slow or unresponsive assistance when issues arose.
- Capterra Review (Rating: 4.7/5): One owner said Invoice Ninja “lives up to its name” and rated it 10/10 for smooth workflow, easy onboarding, and low startup costs with a self-hosted option, though dark mode only appears in the Flutter GUI and not the React version. Another reviewer called Invoice Ninja a “simple and easy to use basic accounting tool” that works well for small businesses but noted that teams can outgrow its limited functionality and rated customer service 1.0 despite high marks for value.
- merchantmaverick.com Review: The review highlights an easy-to-use interface, up to 11 customizable invoice templates, and numerous payment gateway integrations, along with a free plan for up to 20 clients. It also points out limited reports, restrictions on the free plan, rising pricing compared to earlier versions, and the absence of phone support despite multiple other contact options.
