Invoice ninja

Invoice Ninja is used to create, send, and manage professional business invoices.

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  • Overview
  • Features
  • Pricing
  • Pros
  • Cons
  • Reviews

Invoice ninja Overview

  • Updated December 12, 2025

Invoice Ninja is a versatile invoicing and business management platform designed for freelancers, small businesses, and agencies. It allows users to create and send professional invoices, track expenses, accept online payments, and manage projects efficiently.

With customizable templates, time-tracking tools, and detailed financial reports, Invoice Ninja provides a streamlined solution that helps businesses save time, maintain professionalism, and improve cash flow.

Key Features

  • Custom Invoicing: Create professional invoices with customizable templates, and include your business logo and branding.
  • Online Payments: Accept payments through multiple gateways such as PayPal, Stripe, and more, which helps you get paid faster.
  • Recurring Billing: Set up automatic recurring invoices for regular clients, and save time on manual billing tasks.
  • Expense Tracking: Record and organize expenses in one place, and link them to specific projects or clients for better cost management.
  • Time Tracking: Monitor billable hours for each project, and easily convert tracked time into invoices.
  • Client Management: Store client contact details, view their payment history, and manage all communications in one dashboard.
  • Project Management: Plan, track, and manage tasks using Kanban boards and project overviews.
  • Reports and Analytics: Access detailed reports that show income, expenses, and client activity, which helps in making informed business decisions.
  • Multi-Currency and Multi-Language Support: Send invoices in different currencies and languages to cater to international clients.
  • Client Portal: Provide clients with a secure portal where they can view, approve, and pay invoices online.

Price

Plan Price Key Inclusions
Free $0/month 5 clients, unlimited invoices, 4 templates, logo branding, online payments, recurring billing, inventory, Kanban, reports, etc.
Ninja Pro $10/month (annual billing value)* Everything in Free, plus: unlimited clients/invoices, no Invoice Ninja branding, custom SMTP/Gmail, branded subdomain, 11 templates, API, reminders, e-signatures, reports, multi-company login, tax calculations, bulk actions.
Enterprise $14/month (base for 1-2 users)** All Ninja Pro features, plus: up to 50 users with permissions, file attachments, full client portal branding, bank integrations (Yodlee, GoCardless), e-invoicing/PEPPOL support. Tiered pricing as users increase.
Business+ From $240/year (“Let’s talk”) All Enterprise features, plus dedicated developer concierge, priority support, invoice design, data migration help, custom reports.

Pricing link: https://invoiceninja.com/pricing-plans/

Pros

Competitor Pros of Invoice Ninja
Wave Invoice Ninja offers a more generous free plan with advanced features that Wave limits or locks behind paid tiers.
FreshBooks Invoice Ninja provides greater customization and branding options at a lower cost, and users often note better value for money.
Zoho Invoice Invoice Ninja is simpler to use, with a clean interface and robust free plan that may suit users who prefer straightforward billing.
Invoice2go Invoice Ninja brings open-source flexibility, self-hosting options, and richer reporting—while Invoice2go focuses more on mobile invoicing.

Cons

Competitor Cons of Invoice Ninja
Wave Wave delivers stronger customer support on the free version and integrates accounting and invoicing in one unified, free package.
FreshBooks FreshBooks looks sleeker, includes built-in time and expense tracking, and offers a more polished user experience—areas where Invoice Ninja can feel less refined.
Zoho Invoice Zoho Invoice integrates tightly with the Zoho suite and offers broad automation options, while Invoice Ninja is less connected to a wider ecosystem.
Invoice2go Invoice2go excels at mobile-first design and ease of use on the go, whereas Invoice Ninja’s interface is more web-centric and may feel less mobile-friendly.

Customers' Reviews From Reliable Websites

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