Knowify

Knowify is used for invoicing, project management, and financial tracking for contractors.

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  • Overview
  • Features
  • Pricing
  • Pros
  • Cons
  • Reviews

Knowify Overview

  • Updated December 9, 2025

Knowify is a business invoicing and project management software designed primarily for contractors, subcontractors, and construction professionals. It helps streamline the entire project lifecycle by combining estimating, job costing, time tracking, and invoicing in one platform.

With its user-friendly interface and detailed reporting features, Knowify enables businesses to manage budgets, monitor progress, and improve overall efficiency, while maintaining accurate financial records and ensuring timely payments from clients.

Key Features

  • Invoicing and Billing: Lets you create professional invoices, including AIA-style and progress billing, which helps contractors get paid accurately and on time.
  • Estimating and Proposals: Provides tools to build detailed estimates and polished proposals that improve client confidence and reduce errors.
  • Job Costing: Tracks project costs in real time and compares them against budgets so you can see profitability clearly.
  • Project Management: Offers scheduling, task tracking, and progress monitoring features that keep jobs organized and on schedule.
  • Time Tracking: Allows crews to log hours through a mobile app, which helps simplify payroll and improve labor cost accuracy.
  • Subcontractor Management: Helps you manage subcontractor agreements, documents, and payments within the same platform.
  • Document Management: Stores project-related files, photos, and contracts securely in one place for easy access.
  • Mobile App: Gives field workers the ability to update tasks, log time, and upload documents directly from their phones.
  • QuickBooks Integration: Connects seamlessly with QuickBooks to keep your accounting and project data synchronized.
  • Reporting and Analytics: Generates detailed reports on project performance, costs, and profitability, which supports smarter business decisions.

Price

Plan / Add-On Price (Monthly, Monthly Billing) Key Inclusions
Core $99 Includes estimating & proposals, AIA-style billing, job costing, project management, time tracking, mobile app, document storage, QuickBooks integration, unlimited jobs, branded documents, onboarding sessions (2), standard U.S.-based support.
Advanced $249 Everything in Core, plus cost-plus/T&M contracts, job costing templates, change orders, advanced document management, scheduling, time tracking, subcontractor management, onboarding (4 sessions), reporting and visibility tools.
Enterprise “Talk to us” (custom pricing) Everything in Advanced, plus unlimited users, inventory, complex business workflows, priority support, unlimited onboarding, and tailored enterprise features.
Service Pro (Add-On) $99 Dispatching, payment processing, inventory management, appointment reminders, equipment history, map-based job views.
Prevailing Wage (Add-On) $79 For Davis-Bacon compliance: job costing and certified payroll workflows.

Pricing link: https://knowify.com/pricing/

Pros

Competitor Pros of Knowify
Procore Knowify is easier to use and more affordable for small teams. It offers strong proposal creation, clear job costing, reliable QuickBooks sync, and responsive support that help smaller specialty contractors operate smoothly.
Buildertrend Knowify excels in bid management and accounting integration. It offers more flexible proposal tools and stronger sync with QuickBooks. Support tends to be faster and more responsive.
Autodesk Construction Cloud Knowify delivers faster return on investment and simpler project and financial workflows. It’s more accessible to small trade contractors, especially those who need billing and cost tracking.
Jobber Knowify offers more advanced estimating, detailed job costing, and deeper QuickBooks integration. It serves trade contractors who need construction-focused financial tools.
Contractor Foreman Knowify has more powerful bid proposals, AIA-style invoicing, and stronger Project management workflows. Its interface is more tailored to trade-specific tasks and financial tracking.

Cons

Competitor Cons of Knowify
Procore Procore is more scalable and modular for large, complex projects. It handles advanced document management, RFIs, submittals, and collaboration better than Knowify.
Buildertrend Buildertrend offers stronger field communication, smoother mobile experience, and better proposal generation tools. Its interface may be more intuitive for on-site teams.
Autodesk Construction Cloud Autodesk delivers unified data across design and construction phases, which supports large teams. Knowify lacks some of that depth in workflow integration and scale.
Jobber Jobber can be easier to set up and more affordable for pure field service operations. Knowify may be over-scaled for very light service work or extremely budget-conscious operations.
Contractor Foreman Contractor Foreman is significantly more budget-friendly and has simpler setup. Knowify may cost more and require a bit more upfront learning .

Customers' Reviews From Reliable Websites

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