Microsoft Shareable Online Calendar App

Shareable online calendar for personal and professional scheduling

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  • Overview
  • Features
  • Pricing
  • Pros
  • Cons
  • Reviews

Microsoft Shareable Online Calendar App Overview

  • Updated February 12, 2026

Microsoft’s Shareable Online Calendar App is built into Outlook and designed for easy scheduling and collaboration. It allows users to create, share, and manage calendars across devices with real-time updates.

Integrated with Microsoft 365 apps like Teams, OneDrive, and Copilot, it supports reminders, recurring events, time zone planning, and privacy controls for both personal and business use.

Key Features

  • Shared Calendars: Share calendars with customizable view or edit permissions.
  • Event Creation & Reminders: Schedule meetings, recurring events, and automated alerts.
  • Cross-Device Sync: Access and update calendars seamlessly across web, desktop, and mobile.
  • Microsoft 365 Integration: Connects with Teams, OneDrive, Outlook Mail, and Copilot.
  • Time Zone & Availability Planning: Schedule events accurately across multiple time zones.

Price

Plan Price Featured
Outlook.com Free $0 (Free) Shareable calendar, Email integration, Cross-device sync
Microsoft 365 Basic $1.99/mo (Billed Monthly) / $19.99/yr Ad-free experience, 100 GB OneDrive storage, Outlook calendar
Microsoft 365 Personal $6.99/mo (Billed Monthly) / $69.99/yr Advanced calendar features, Copilot access, Premium security
Microsoft 365 Family $9.99/mo (Billed Monthly) / $99.99/yr Up to 6 users, Shared family calendars, Expanded cloud storage
Microsoft 365 Business Basic $6.00/user/mo (Billed Annually) Teams integration, Business shared calendars, Admin controls

Price details: https://www.microsoft.com/en-us/microsoft-365/compare-all-microsoft-365-products

Pros

Competitor

Pros
Google Calendar Outlook Calendar integrates more deeply with enterprise tools like Teams and SharePoint, making it easier for organizations already using Microsoft 365. It offers stronger permission controls and native email-calendar workflows, reducing context switching for users who rely heavily on Outlook for daily communication.
Apple Calendar Microsoft’s calendar works consistently across Windows, macOS, iOS, Android, and web, while Apple Calendar favors the Apple ecosystem. Outlook also supports richer collaboration features such as shared group calendars and Teams meeting links, which are limited or absent in Apple’s solution.
Calendly Unlike Calendly’s scheduling-only focus, Outlook Calendar provides a full calendar system with manual event management, shared calendars, and email integration. This makes it more versatile for users who need ongoing schedule visibility rather than just automated booking links.
Zoho Calendar Outlook Calendar benefits from tighter integration with widely used productivity apps like Word, Excel, and Teams. Its interface is more familiar to corporate users, and it scales better for enterprises with complex permission and compliance requirements.
Teamup Calendar Microsoft Outlook offers stronger individual user accounts, authentication, and security controls. While Teamup excels at public or group calendars, Outlook is better suited for organizations needing private calendars, identity management, and seamless email-to-calendar workflows.

Cons

Competitor

Cons
Google Calendar Compared to Google Calendar’s simplicity, Outlook Calendar can feel heavier and more complex, especially for casual users. Some features are buried in menus, and the experience is more tightly coupled to the broader Microsoft 365 ecosystem, which may be unnecessary for basic scheduling needs.
Apple Calendar Outlook lacks the same level of native OS integration and minimal design that Apple Calendar provides on iOS and macOS. Users focused on a clean, lightweight personal calendar may find Outlook’s interface more cluttered and business-oriented.
Calendly For automated scheduling with external clients, Outlook Calendar is less specialized than Calendly. It requires more manual setup for availability sharing and booking workflows, which can slow down users who prioritize frictionless meeting scheduling.
Zoho Calendar Zoho Calendar can be more cost-effective for small teams using the Zoho ecosystem. Outlook’s advanced features often require Microsoft 365 subscriptions, which may feel expensive or excessive for startups that only need basic shared calendars.
Teamup Calendar Outlook Calendar is less flexible for public-facing or anonymous access scenarios. Teamup allows easier sharing without user accounts, whereas Outlook typically requires Microsoft accounts, adding friction for open or community-based calendars.

Verified Customer Reviews

  • Zapier Review (Rating: 4.5/5): Users praise Outlook Calendar for its cross-platform support and email integration, but note that the interface can feel complex compared to simpler calendar apps.
  • TechRadar Review (Rating: 4/5): Reviewers value its strong business features and sharing options, while mentioning that some advanced tools are locked behind Microsoft 365 subscriptions.
  • Reddit/r/consulting Review (Rating: 4/5): Professionals like Outlook’s reliability and syncing with work accounts, but complain about slower performance and UI changes in recent updates.
  • Akiflow Review (Rating: 4/5): The calendar is seen as powerful for shared scheduling and Teams integration, though it is considered less flexible for task-centric workflows.
  • Virtosoftware Review (Rating: 3.5/5): Reviewers appreciate Outlook Calendar for workplace scheduling, but mention it is less intuitive for managing personal life events compared to consumer-focused apps.