ProfitBooks

ProfitBooks simplifies invoicing, expense tracking, inventory management, and financial reporting for small businesses.

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  • Overview
  • Features
  • Pricing
  • Pros
  • Cons
  • Reviews

ProfitBooks Overview

  • Updated December 14, 2025

ProfitBooks is a user-friendly, cloud-based accounting software designed for small businesses and freelancers. It streamlines financial tasks like invoicing, expense tracking, inventory management, and payroll processing.

With features for generating professional invoices, managing taxes, and producing detailed financial reports, it helps users stay organized and compliant. Accessible online, ProfitBooks offers real-time insights, multi-currency support, and integrations, making business accounting efficient and hassle-free.

Key Features

  • Invoicing: Users can create, customize, and send professional invoices. This feature supports recurring invoices and online payment collection, which streamlines billing processes.
  • Expense Tracking: The software allows users to log and categorize expenses. It provides detailed records and receipt attachment capabilities, which help monitor spending and maintain organized financial data.
  • Inventory Management: Businesses can track stock levels, manage purchase orders, and receive low-inventory alerts. This feature supports multi-warehouse management and ensures accurate inventory data aligned with financial records.
  • Financial Reporting: ProfitBooks generates over 40 reports, including profit and loss statements, balance sheets, and cash flow summaries. These reports provide real-time insights, which aid informed decision-making.
  • Multi-Currency Support: The software handles transactions in multiple currencies with automatic exchange rate updates. This feature suits businesses with international clients or suppliers and ensures accurate financial reporting.
  • Bank Reconciliation: Users can import bank statements and match transactions automatically. This ensures accurate financial records and reduces manual errors.
  • Tax Management: The software automates tax calculations, including GST, and generates compliant reports. This simplifies tax filing and ensures adherence to regional tax regulations.
  • Payroll Automation: ProfitBooks calculates salaries, taxes, and deductions automatically. This feature streamlines employee compensation and reduces administrative workload.
  • Multi-User Access: The platform supports multiple users with role-based permissions. This enhances collaboration and secures sensitive financial data.
  • Payment Gateway Integration: The software connects with gateways like PayPal, Stripe, Razorpay, and Cashfree. This enables direct online payments through invoices, which improves cash flow.
  • Customizable Dashboards: Users can personalize dashboards to display key financial metrics. This provides quick insights into business health and supports strategic planning.
  • Mobile Accessibility: ProfitBooks offers iOS and Android apps for managing finances on the go. This ensures users can access data and perform tasks from any device.
  • Customer and Vendor Management: The software stores detailed client and supplier records. This organizes payment tracking and strengthens business relationships.
  • Data Security: ProfitBooks uses encryption, user authentication, and role-based permissions. These measures protect sensitive financial information and ensure compliance with data privacy standards.
  • Time Tracking: Users can log billable hours and link them to invoices. This ensures accurate billing for time-based services and improves invoicing efficiency.

Price

Plan Name Price Key Features
Startup (Free Forever) $0 / month Single user; Up to 25 invoices/month; Manage up to 100 customers; Track up to 25 products/services; Multi-currency invoicing; Receivables, expenses, and basic tax reports
SMB $20 / month (₹749/month) Unlimited users; Unlimited invoices, customers, products/services; Role-based user access; All Startup features included; Priority support

Check Pricing details: https://www.profitbooks.net/pricing/

Pros

Competitor Pros of ProfitBooks
QuickBooks Online ProfitBooks offers a more budget‑friendly pricing model and a simpler interface that new users can pick up fast. It includes multi‑currency and inventory management that suit small businesses.
Xero ProfitBooks gives you very strong bookkeeping features and expense tracking at a lower cost. It keeps the interface straightforward so small teams can manage accounts easily.
FreshBooks ProfitBooks includes full double‑entry accounting instead of being just invoicing and time tracking. It keeps costs low while offering richer reports and multi‑currency support.
Zoho Books ProfitBooks stays significantly cheaper—around $84 a year for core features—and has a simpler layout that anyone on your team can use. You don’t pay extra for basic tools.
Wave ProfitBooks brings more powerful reporting, multi-currency handling, and inventory tracking that Wave leaves out, while keeping subscription pricing modest.

Cons

Competitor Cons of ProfitBooks
QuickBooks Online QuickBooks offers deeper reporting, payroll tools, and broader third‑party integration—ProfitBooks is simpler and less feature‑rich as businesses grow.
Xero Xero supports unlimited users and connects to over 1,000 apps, offering collaborative and scalable workflows that ProfitBooks does not match.
FreshBooks FreshBooks lets you track time and manage client projects with ease, which ProfitBooks does not support.
Zoho Books ZohoBooks includes advanced project accounting, tight integration with other Zoho apps, and automation workflows that ProfitBooks lacks.
Wave Wave provides a fully free base plan, which can be really attractive to micro businesses—ProfitBooks does have a subscription fee after a certain scale.

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