AppFolio

Manage rental properties, tenants, leases, payments, and maintenance.

AppFolio Overview

Updated November 25, 2025

AppFolio is a cloud-based property management software designed to help rental businesses operate more efficiently. It provides tools for handling tenant applications, lease management, rent collection, and maintenance requests in a single platform.

With built-in accounting, reporting, and marketing features, AppFolio simplifies daily operations and improves communication between property managers, owners, and tenants. It is widely used by real estate professionals to streamline processes and enhance overall management effectiveness.

Key Features

Centralized Accounting and Reporting : A single system manages rent payments, expenses, bank reconciliation, and detailed financial reports that provide clarity and support better decision-making.
Tenant and Leasing Management : The platform streamlines rental applications, tenant screening, digital lease agreements, and vacancy listings that improve efficiency and help fill units faster.
Maintenance Management : Work orders, inspections, and unit turnovers are handled in one place that improves coordination and reduces delays in property upkeep.
Resident, Owner, and Vendor Portals : Secure online portals give stakeholders easy access to payments, documents, and updates which improve communication and overall satisfaction.
Performance Dashboards and Insights : Real-time dashboards and analytics present portfolio performance and leasing data that allow managers to track growth and optimize operations.
Mobile and Cloud Access : Cloud-based technology and mobile functionality allow teams to work remotely and stay updated from any location in real time.
AI-Powered Automation : Intelligent tools like Realm-X automate communication, data entry, and reporting which reduce manual tasks and increase productivity across operations.

Price

Plan	Price	Key Inclusions
Core	Quote required (no public pricing)	Property accounting & reporting, marketing & leasing, work order management, inspections & unit turns, mobility, integrated communication, Realm-X Assistant & messages, purchase orders & inventory tracking, standard support
Plus	Quote required (no public pricing)	All Core features plus affordable & student housing capabilities, advanced budgeting & accounting, advanced data analysis, custom fields, Realm-X Flows, premium integrations, scale & control, AppFolio API (read-only), enhanced support, smart maintenance scheduling & billing
Max	Quote required (no public pricing)	All Plus features plus leasing CRM, leasing signals, AppFolio API (read/write), dedicated customer success management (enterprise level)

Check Pricing details: https://www.appfolio.com/pricing

Pros

Competitor	Pros of AppFolio
Buildium	AppFolio offers stronger tenant portals, maintenance management, reporting, and online payments, and it delivers a more advanced portfolio administration experience.
ResMan	AppFolio provides broader support for varied property types and includes AI tools and integrated accounting, which may give more coverage than ResMan’s niche focus.
Yardi Breeze	AppFolio enables faster bill handling, monthly pricing flexibility, and superior tenant-related features that often feel more intuitive than Yardi’s, especially for smaller portfolios.
Yardi Voyager	AppFolio simplifies operations with a cloud-first, real-time interface and faster onboarding, in contrast to Voyager’s enterprise complexity. (G2, Investors.com)
TenantCloud	AppFolio includes richer enterprise features like AI automation, accounting modules, and integrated marketing tools that go beyond TenantCloud’s basic free service. (G2, Investors.com)

Cons

Competitor	Cons of AppFolio
Buildium	Buildium offers more transparent, budget-friendly pricing and may be easier to set up for smaller operations.
ResMan	ResMan may be easier to work with for multifamily and affordable housing as its setup and support are often rated smoother.
Yardi Breeze	Yardi Breeze can have lower entry cost per unit and may suit very small portfolios where AppFolio’s pricing seems heavier.
Yardi Voyager	Voyager offers deeper enterprise-grade features and integrations that AppFolio may not match, especially for very large or complex portfolios.
TenantCloud	TenantCloud offers a free tier and simpler onboarding which can be more appealing to independent landlords or very small portfolios.

Customers' Reviews From Reliable Websites

Trustpilot Review
G2 Review
Capterra Review
Software Connect Review