Apesoftware-Calibration-Control-favicon

Ape Software Calibration Control

On‑premise calibration management software for regulated asset tracking

Globe Linkedin Youtube Facebook Twitter
  • Overview
  • Features
  • Pricing
  • Pros
  • Cons
  • Reviews

Ape Software Calibration Control Overview

  • Updated February 4, 2026

Calibration Control by Ape Software is a Windows-based calibration management solution designed to track equipment, tools, and assets requiring routine calibration or maintenance. It supports ISO, ANSI, and FDA 21 CFR Part 11 compliance with strong audit trails and security.

The software fits manufacturing, aerospace, healthcare, and laboratories needing reliable, customizable, and offline-capable calibration control.

Key Features

  • Regulatory Compliance: Built‑in controls and audit trails support ISO, ANSI, and FDA 21 CFR Part 11 requirements.
  • Asset & Calibration Tracking: Track tools, equipment history, due dates, and out‑of‑tolerance events.
  • Custom Reports & Certificates: Modify existing reports or design certificates and due‑cal reports.
  • Barcode & Label Printing: Over 160 editable label templates with barcode scanning support.
  • Notifications & Scheduling: Automated email and desktop alerts for upcoming or overdue calibrations.
  • Network & Cloud Database Support: Share a single database across networks or SQL cloud hosting.

Price

Plan Price Featured
Free Trial $0 (30 Days) Fully functional, Unlimited seats, Windows installation
Per Seat – Base License (1 User) $768 (One-time) 1 named user, 12‑month SMA included, Full feature access
Per Seat – Additional User $200 (One-time, per seat) Add users, Covered by existing SMA, Same database access
Concurrent – Base License (1 Concurrent User) $1,037 (One-time) Shared usage pool, 12‑month SMA included, Flexible access
Concurrent – Additional User $300 (One-time, per concurrent seat) Expand concurrent access, Centralized database, Same features
Terminal Users (Barcode / Read-Only) $50 per seat / $75 concurrent (One-time) Barcode scanning, Read-only terminals, Requires base license
Read‑Only Users Free View records, No data editing, Unlimited access

Price details: https://www.apesoftware.com/calibration-control/pricing

Pros

Competitor

Pros
GAGEtrak Compared to GAGEtrak, Calibration Control offers a lower upfront cost with a one‑time license instead of recurring subscriptions. It is easier to customize reports and fields without add‑on modules, making it attractive for small to mid‑sized teams wanting control without ongoing fees.
Qualer Calibration Control excels over Qualer for organizations needing offline, on‑premise operation. It provides deeper control of local databases, stronger customization of forms, and avoids per‑asset subscription pricing, which can significantly reduce long‑term costs.
ProCalV5 Against ProCalV5, Calibration Control is more flexible in reporting and user permissions. The interface is simpler for daily technicians, while still offering FDA‑grade audit trails, making it easier to train staff without sacrificing compliance.
Calibrate CMMS Calibration Control is more focused and specialized than Calibrate CMMS, avoiding excess maintenance features that complicate workflows. This results in faster setup, clearer calibration records, and lower licensing costs for teams focused primarily on metrology.
Blue Mountain RAM Compared to Blue Mountain RAM, Calibration Control is significantly more affordable and faster to deploy. It requires less validation overhead while still supporting regulated environments, making it practical for companies without large validation budgets.

Cons

Competitor

Cons
GAGEtrak Compared with GAGEtrak’s newer cloud interface, Calibration Control feels more traditional and Windows‑centric. Organizations wanting a modern web UI or browser‑based access may find the desktop design less convenient for remote or mobile teams.
Qualer Unlike Qualer, Calibration Control does not natively combine calibration service providers and asset marketplaces. Companies looking for outsourced calibration integration and automated vendor coordination may need additional manual processes.
ProCalV5 ProCalV5 offers deeper statistical analysis and automated calibration routines. Calibration Control focuses more on tracking and compliance, which can feel limiting for labs needing advanced uncertainty calculations or automated instrument interfaces.
Calibrate CMMS Calibrate CMMS provides broader maintenance management features in one platform. Calibration Control is narrower in scope, so organizations wanting a single CMMS plus calibration system may require additional software.
Blue Mountain RAM Blue Mountain RAM delivers stronger enterprise validation documentation and life‑science‑specific workflows. Calibration Control can meet compliance needs but may require more internal configuration for highly regulated pharmaceutical environments.

Verified Customer Reviews

  • Ape Software Reviews (Rating: 4.7/5): Users praise responsive customer support and clear calibration structure, while noting the interface feels dated compared to newer web tools.
  • Software Advice Review (Rating: 4.7/5): Reviewers value customization and compliance coverage but mention that initial setup requires time and technical familiarity.
  • Capterra Review (Rating: 4.7/5): Customers like the organized, searchable tool records, though some report the learning curve is higher for non‑technical users.
  • GetApp Review (Rating: 4.7/5): Users consistently mention fast, knowledgeable support, while pointing out limited cloud‑native features.
  • SourceForge Review (Rating: 4.6/5): Reviewers appreciate strong tracking and notifications but note the software is best suited for Windows‑only environments.