- Secure File Sharing: Share files and folders internally or externally with granular access controls, password protection, and expiration dates.
- Granular Permissions: Assign role-based access at the file or folder level to control who can view, edit, download, or share content.
- End-to-End Encryption: Protect data in transit and at rest with enterprise-grade encryption and advanced security controls.
- Box AI Integration: Ask questions about documents, generate summaries, and receive contextual insights directly within the collaboration workspace.
- Real-Time Collaboration: Co-edit documents, leave comments, assign tasks, and manage feedback within a single shared workspace.
- Workflow Automation: Build no-code automated workflows to streamline approvals, reviews, and document routing processes.
- Compliance & Governance: Meet regulatory requirements with retention policies, legal holds, audit trails, and compliance certifications.
- External Collaboration Controls: Safely collaborate with partners, vendors, and clients while maintaining strict administrative oversight.
- Extensive Integrations: Connect with Microsoft 365, Google Workspace, Salesforce, and thousands of third-party apps.
Box Secure Collaboration
Enterprise-grade secure file sharing and AI-powered team collaboration
Updated March 20, 2026
Box Secure Collaboration Overview
Box Secure Collaboration is a cloud content collaboration platform built for businesses that need strong security and seamless teamwork. It centralizes file storage, sharing, and real-time collaboration in one secure workspace.
With granular permissions, compliance controls, workflow automation, and Box AI, teams can manage sensitive content, collaborate across organizations, and streamline document-driven processes at enterprise scale.
Key Features
Pricing
| Plan | Price | Key Features |
|---|---|---|
| Individual | Free | 10 GB storage; 250 MB file upload limit; 5 Box Sign signature requests per month |
| Personal Pro | $14 per month single user | 100 GB storage; 5 GB file upload; 15 Box Sign signature requests per month |
| Business Starter | $7 per user/month (minimum 3 users) | 100 GB storage; 2 GB file upload; 25 file versions |
| Business | $20 per user/month (minimum 3 users) | Unlimited storage; 5 GB file upload; 50K API calls per month |
| Business Plus | $33 per user/month (minimum 3 users) | Unlimited storage; 15 GB file upload; Advanced admin controls |
| Enterprise | $47 per user/month (minimum 3 users) | Unlimited storage; 50 GB file upload; 100K API calls per month |
| Enterprise Plus | $50 per user/month (minimum 3 users) | Unlimited storage; 150 GB file upload; Enhanced support with 24 hour coverage |
| Enterprise Advanced | Contact Sales | Unlimited intelligent no-code apps; AI-powered data extraction; Large file uploads up to 500GB |
| Core APIs | $2.35 per 1,000 API calls / month (purchased annually) | Enterprise-grade security; Scalable content ingestion; SDKs and UI components included |
| AI Units | $10 per 1,000 AI units / month (purchased annually) | Track AI API usage; Build custom AI agents; Access to leading AI models |
| Document Generation APIs | $0.15 per document (purchased annually) | Generate documents from templates; JSON-based dynamic document creation; Custom integrations supported |
| Sign APIs | $1.20 per document (purchased annually) | Embed e-sign experience; Programmatic signature requests; Custom branded signing workflows |
Price details: https://www.box.com/pricing
Pros
Competitor |
Pros |
|---|---|
| Dropbox Business | Box offers more advanced enterprise-grade security controls, including detailed permission settings and compliance tools that larger organizations need. While Dropbox focuses on simplicity, Box delivers stronger governance, workflow automation, and AI-powered content insights, making it more suitable for regulated industries and complex collaboration environments. |
| Google Drive | Compared to Google Drive, Box provides deeper administrative controls and compliance features tailored for enterprises. IT teams gain better visibility through audit logs and policy management. It also integrates AI and structured data extraction into content workflows, which goes beyond Drive’s core file storage and collaboration features. |
| Microsoft OneDrive | Box stands out with platform-agnostic integrations, working equally well across Microsoft and Google ecosystems. Its workflow automation and external collaboration controls are often more flexible for cross-company projects. Organizations not fully committed to Microsoft 365 benefit from Box’s neutral, integration-first approach. |
| Egnyte | Box emphasizes cloud-native collaboration with strong AI features and a modern interface. While Egnyte blends cloud and on-prem storage, Box focuses on scalable cloud content management, making setup faster for distributed teams and reducing infrastructure overhead for IT departments. |
| ShareFile | Box delivers broader collaboration capabilities beyond secure file transfer, including real-time editing, task assignments, and AI-driven document insights. It also offers a richer ecosystem of integrations and developer APIs, giving enterprises more flexibility to embed content workflows into other business systems. |
Cons
Competitor |
Cons |
|---|---|
| Dropbox Business | Dropbox often feels more intuitive for small teams that want quick setup and minimal configuration. Box’s enterprise-focused controls can add complexity, especially for organizations that do not require advanced compliance or workflow automation features. |
| Google Drive | Google Drive offers seamless native editing within Docs, Sheets, and Slides, which can feel smoother for teams deeply embedded in Google Workspace. Box relies more on integrations for full document editing experiences, which may add extra steps for some users. |
| Microsoft OneDrive | For companies already standardized on Microsoft 365, OneDrive integrates more tightly with Teams and SharePoint out of the box. Box may require additional configuration to match that level of ecosystem cohesion in Microsoft-centric environments. |
| Egnyte | Egnyte provides hybrid storage options that appeal to organizations needing local file server continuity. Box focuses primarily on cloud-native architecture, which may not fit businesses requiring significant on-premise infrastructure integration. |
| ShareFile | ShareFile can be more straightforward for companies focused mainly on secure file transfer without broader collaboration features. Box’s expanded feature set, including AI and automation, may feel excessive for teams seeking only basic document exchange. |
Reviews
- Gartner Review (Rating: 4.4/5): The platform feels straightforward to use and makes file sharing and collaboration simple across multiple departments. Teams also like how it keeps documents well organized, which helps when several groups work in the same system.
- Software Advice Review (Rating: 4.4/5): Box keeps files in sync across multiple devices, which remote teams rely on, and the desktop app smoothly syncs local folders with the cloud. The drag-and-drop setup makes it easy to create folders, upload large files, and organize content, though some run into sync delays, failed uploads, and occasional preview or navigation quirks. One education reviewer called it a “solid product” that feels secure, while another user praised its value and “flawless file integrity,” but noted small annoyances in the app and website navigation.
- PCMag Review (Rating: 3.5/5): PCMag highlights Box for Business for its large storage capacities and strong security that suit business use. It falls short on rich document viewing and editing features, which limits how much work teams can do directly inside the platform.
- G2 Review (Rating: 4.2/5): Box earns praise for enterprise-grade security, granular permission controls, and secure external collaboration that lets teams share sensitive files with clients while keeping visibility and access control. Integrations with Microsoft 365 and Google Workspace create a smoother workflow, and version control helps manage historic project files. Some frustration shows up around the lack of live simultaneous editing, a steep learning curve for advanced workflows, and a clunky offline mode that sometimes fails to sync files marked for offline access.
