- Time tracking : Allows employees to record work hours accurately and provides managers with detailed reports that improve accountability and payroll accuracy.
- GPS and location monitoring : Tracks employee movements in real time and ensures field staff are working at the correct job sites with reliability.
- Payroll automation : Calculates wages based on tracked hours and integrates with payment systems that simplify employee compensation and reduce manual errors.
- Employee scheduling : Creates and manages staff schedules efficiently and ensures teams are properly assigned to tasks which helps prevent overlapping shifts.
- Productivity insights : Provides activity levels and reports that help managers measure performance and identify areas where workflows can be optimized.
- Integration support : Connects with project management and communication tools that help streamline processes and keep all essential data in one place.
Hubstaff
Schedule, workforce tracking, payroll, and time management.
Updated July 18, 2026
Hubstaff Overview
Hubstaff is a workforce management and productivity platform designed to help distributed teams and service-based businesses operate more efficiently. It provides tools for employee time tracking, GPS location monitoring, payroll automation, and scheduling, which allow business owners to streamline operations and ensure accountability.
By offering real-time insights and detailed reporting, Hubstaff supports better decision-making and helps companies manage both remote and on-site teams with greater ease and transparency.
Key Features
Pricing
| Plan | Price (per seat/month) | Key Inclusions |
|---|---|---|
| Starter | $4.99 (2 seat minimum) | Basic time tracking and productivity tools for small teams at a low cost. |
| Grow | $7.50 (2 seat minimum) | Advanced tools, reporting, and one integration for growing teams. |
| Team (Popular) | $10.00 (2 seat minimum) | Payments, scheduling, and unlimited integrations for larger teams. |
| Enterprise | $25.00 (billed annually) | Custom setup, account provisioning, and dedicated support for complex needs. |
Pricing source: https://hubstaff.com/pricing
Pros
| Competitor | Pros of Hubstaff |
|---|---|
| Time Doctor | Hubstaff’s entry price is lower: Starter costs $4.99 per seat/month on annual billing, while Time Doctor’s cheapest Basic plan runs $6.67 per user/month billed annually ($8 month to month) and offers only a 14-day trial, no free tier. Hubstaff also serves field crews with GPS time tracking and geofenced job sites that clock teams in and out automatically, where Time Doctor’s plans center on desktop activity like screenshots, web and app usage reports, and mouse jiggler detection. |
| Toggl Track | No Toggl Track tier includes employee monitoring or payroll; its paid plans top out with profitability analysis and timesheet approvals on Premium at $14 per user/month. Hubstaff’s Grow plan at $7.50 per seat/month undercuts Toggl’s $9 Starter while including screenshots and activity levels, and the $10 Team plan adds payments, payroll, and scheduling with attendance tracking. |
| Clockify | Hubstaff includes screenshots on every plan, starting at 500 per seat/month on the $4.99 Starter, while Clockify holds both screenshots and GPS tracking until its Pro plan at $7.99 per seat/month billed annually. Hubstaff’s $10 Team plan then layers on payroll, scheduling, and attendance tools that go beyond Clockify’s timesheet and approval focus. |
| DeskTime | DeskTime does not list payroll or invoicing on any plan, while Hubstaff turns tracked hours into client invoices and payroll payments and supports geofenced job sites for field teams. Screenshots also start earlier with Hubstaff — included from the $4.99 Starter — where DeskTime reserves them for Premium at $9.17 per user/month billed annually. |
| Harvest | Harvest centers on time tracking, reporting, and invoicing; its plans list no screenshots, GPS tracking, or activity monitoring. Hubstaff covers that whole oversight layer, and its Grow plan at $7.50 per seat/month on annual billing costs less than Harvest Teams at $9 per seat ($11 billed monthly). |
Cons
| Competitor | Cons of Hubstaff |
|---|---|
| Time Doctor | Time Doctor bundles more monitoring depth into flat tiers: Standard at $11.67 per user/month billed annually includes payroll, web and app usage reporting, and 60+ integrations, while Premium at $16.70 adds video screen recording and an unusual activity AI report. Hubstaff caps screenshots and app tracking at 500 per seat/month on Starter and sells Insights ($2.50) and Locations ($3.33) as per-seat add-ons. |
| Toggl Track | Hubstaff has no free plan and requires a 2 seat minimum on Starter, Grow, and Team, so a solo user pays for two seats. Toggl Track offers a genuinely free tier with tracking across web, desktop, and mobile plus 100+ browser extension integrations, and its plans skip screenshots and monitoring entirely — a better fit for teams that only want clean time data. |
| Clockify | Clockify undercuts Hubstaff at nearly every level: a free plan for up to 5 users, then Basic at $3.99, Standard at $5.49, Pro at $7.99, and Enterprise at $11.99 per seat/month billed annually. Hubstaff starts at $4.99 with a 2 seat minimum and needs the $10 Team plan before payroll, scheduling, and unlimited integrations unlock. |
| DeskTime | DeskTime builds automatic productivity calculations into its cheapest Pro plan at $6.42 per user/month billed annually, sorting app and website use into productive and unproductive time out of the box. Hubstaff’s comparable analytics live in the Insights add-on, which costs an extra $2.50 per seat/month on Starter and Grow and is only included with Enterprise. |
| Harvest | Harvest is stronger for billing: even its free plan (1 seat, 2 projects) includes invoicing and expense tracking, and Teams at $9 per seat/month integrates with Stripe, QuickBooks Online, Xero, and Deel. Hubstaff limits Starter accounts to 5 clients, leaves expense tracking out of Starter, and reserves team invoices for the $10 Team plan. |
Reviews
- Trustpilot Review (Rating: 2.0/5): One reviewer called the experience “TERRIBLE CUSTOMER SERVICE,” saying the website advertised a live demo that doesn’t exist and that no one answered messages or phone calls. Another long-term customer felt frustrated when Hubstaff refused to offer any refund on an annual plan after downsizing, even after suggesting a recalculated non-discounted rate, and described the response as a “money grab.”
- connecteam.com Review: The reviewer gave Hubstaff a 7.7/10 and found it easy to use for office-based teams, especially praising the desktop activity monitoring tool that captures screenshots, URLs, apps, and keystrokes while employees are clocked in. The mobile app felt “bare-bones,” with geofencing that doesn’t block off-site clock-ins, a break tracker that doesn’t stop early break endings, and no support for daily overtime or double-time tracking. The lack of drag-and-drop scheduling and limited shift details made it a poor fit for mobile workforces.
- Software Advice Review (Rating: 4.5/5): Many users highlight Hubstaff’s automated time tracking and say it lets them log hours across tasks and projects without manual effort, with one person noting it allowed them to enjoy “2025 holiday festivities without the stress of manual logs.” Others value the ability to create tasks, assign responsibilities, and monitor progress, though some criticize the lack of a simple report to see all time billed to a single project and express frustration about the absence of phone support for complaints.
