- DCAA Compliance Tools: Ensure adherence to Defense Contract Audit Agency regulations with automated audit trails and cost segregation for FAR compliance.
- Project Accounting: Track project costs, revenues, and profits with detailed financial reports for accurate budget management.
- Timekeeping System: Provide a user-friendly interface for employees to log hours, compliant with DCAA requirements, with seamless accounting integration.
- Expense Reporting: Streamline submission and approval of expenses, including Joint Travel Regulation per diem rates and audit trails.
- Bank Import Functionality: Connect directly with banks to import transactions, enhancing accuracy and speeding up reconciliations.
- Credit Card Import: Import credit card transactions for efficient reconciliations, reducing manual data entry.
- Plaid Integration: Support connectivity with over 12,000 financial institutions for seamless bank and credit card transaction imports.
- Single Sign-On (Microsoft Azure AD): Allow authentication with Azure credentials, reducing password fatigue and enhancing security.
- HR System Integration: Sync with Bamboo, GovConPay, and Paylocity to streamline administrative updates and reduce workload.
- Mobile-Friendly Timekeeping: Enable time entry from any mobile device, supporting the needs of a modern workforce.
- Automated Billing: Generate invoices based on contract terms, minimizing errors and ensuring accurate billing.
- Indirect Rate Management: Calculate and applies indirect rates for government contract compliance, simplifying complex cost allocations.
- Financial Reporting: Produce customizable balance sheets, income statements, and project reports tailored to government contracting needs.
- General Ledger: Maintain a full disclosure ledger for detailed tracking of all accounting transactions.
- Accounts Payable/Receivable: Manage vendor invoices, aging reports, and payments, including printable 1099s for efficiency.
- Labor Distribution: Allocate labor costs accurately across projects, supporting compliance and reporting.
- Project Cost Management: Provide detailed insights into project budgets to prevent cost overruns and ensure financial control.
- Web API Connectivity: Integrate with business intelligence tools like Power BI for enhanced data visualization and analytics.
- Incurred Cost Submission Support: Simplify preparation of incurred cost reports for DCAA submissions.
- Security and Access Controls: Implement role-based access to protect sensitive financial data and ensure authorized access.
PROCAS Accounting
DCAA-compliant project accounting, timekeeping, expense reporting, and management for government contractors.
Updated July 27, 2026
PROCAS Accounting Overview
PROCAS Accounting is a DCAA-compliant software designed for government contractors, offering integrated project accounting, timekeeping, expense reporting, and management tools. It streamlines complex processes with an intuitive interface, ensuring compliance with federal regulations like FAR and CMMC 2.0.
Features include automated billing, indirect rate calculations, and seamless integrations with payroll and BI tools, supporting small to mid-sized contractors in achieving operational efficiency and audit readiness.
Key Features
Pricing
PROCAS no longer publishes prices — its former pricing page now redirects to a contact form, and quotes are prepared per company. The product is sold as a monthly subscription that scales with the number of activated users and what each user needs access to (accounting, timekeeping, expense reporting), and integrations such as banking, payroll, and single sign on are included in the standard subscription rather than billed as add-ons. Contact PROCAS or request a demo for a quote.
Pricing source: https://www.procas.com/contact/
Pros
| Competitor | Pros of PROCAS Accounting |
|---|---|
| QuickBooks Online | PROCAS excels for government contractors with DCAA-compliant tools, including timekeeping, expense reporting, and indirect rate management tailored to federal regulations like FAR and CMMC 2.0. Its project accounting tracks costs and revenues with precision, ideal for complex government projects. Integration with HR systems like Bamboo and Paylocity streamlines operations, while mobile-friendly timekeeping supports remote workforces. Unlike QuickBooks Online, PROCAS offers specialized features for audit readiness and incurred cost submissions, making it a stronger choice for niche compliance needs. |
| FreshBooks | PROCAS provides robust DCAA compliance, critical for government contractors, with features like automated billing, labor distribution, and detailed financial reporting. Its project cost management ensures accurate budget tracking, surpassing FreshBooks’ simpler invoicing focus. PROCAS’ integrations with Plaid for bank imports and BI tools like Power BI enhance financial insights. Mobile accessibility and single sign-on via Azure AD improve user experience, offering more advanced functionality for mid-sized contractors compared to FreshBooks’ freelancer-oriented platform. |
| Zoho Books | PROCAS stands out with DCAA-compliant tools, including timekeeping and expense tracking designed for government contracts. Its project accounting and indirect rate calculations ensure precise cost allocation, unlike Zoho Books’ broader small-business focus. PROCAS supports seamless bank and credit card imports via Plaid, enhancing reconciliation efficiency. Customizable financial reports and HR integrations provide deeper insights and automation, making PROCAS a better fit for contractors needing regulatory compliance over Zoho Books’ general accounting. |
| Unanet | PROCAS offers a user-friendly interface with DCAA-compliant timekeeping, expense reporting, and project cost management, tailored for small to mid-sized government contractors. Its automated billing and labor distribution streamline complex processes, while integrations with Power BI and HR systems enhance analytics and efficiency. Compared to Unanet, PROCAS provides a more intuitive experience with similar compliance features, making it easier to adopt for teams needing robust yet accessible tools. |
| JAMIS Prime ERP | PROCAS delivers DCAA-compliant solutions with a simpler interface, ideal for small to mid-sized contractors. Its timekeeping, expense tracking, and project accounting ensure audit readiness, while Plaid integration simplifies bank reconciliations. PROCAS’ mobile-friendly features and Azure AD single sign-on enhance accessibility. Compared to JAMIS Prime ERP, PROCAS offers comparable compliance tools but with less complexity, making it more suitable for smaller teams needing streamlined operations. |
Cons
| Competitor | Cons of PROCAS Accounting |
|---|---|
| QuickBooks Online | PROCAS lacks the broad versatility of QuickBooks Online, which supports a wider range of industries beyond government contracting. Its quote based pricing runs well above QuickBooks’ plans, which begin at $38/month, making it hard to justify for small businesses or freelancers without government contracts, and you have to contact the vendor just to learn what it costs. Limited reviews (9 on Capterra) suggest a smaller user base, potentially impacting community support. |
| FreshBooks | PROCAS’ focus on government contractors limits its appeal for freelancers or small businesses, unlike FreshBooks, whose Lite plan starts at $23/month for simpler invoicing needs. Its pricing is not published and skews toward compliance driven budgets, and the lack of a free trial may deter smaller teams. PROCAS’ complexity in setup for non-government contract tasks can be a drawback compared to FreshBooks’ user-friendly, lightweight design. |
| Zoho Books | PROCAS costs far more than Zoho Books, whose Standard plan runs $15/month billed annually, putting it out of reach for most small businesses or startups. Its niche focus on government contracting means fewer features for general accounting compared to Zoho Books’ comprehensive tools for invoicing, inventory, and cross-department collaboration. Limited user reviews (4.8/5 from 9 reviews on Capterra) also suggest less widespread adoption. |
| Unanet | PROCAS, while intuitive, may lack the depth of advanced ERP features found in Unanet, such as broader CRM and resource management capabilities for larger organizations. Neither vendor publishes prices, so budgeting requires a sales conversation with each. Limited user feedback compared to Unanet’s wider adoption may indicate fewer real-world validations of scalability. |
| JAMIS Prime ERP | PROCAS may not match JAMIS Prime ERP’s advanced ERP capabilities, such as integrated document management and broader analytics for large-scale contractors. Its quote only model with no published tiers offers less upfront clarity than JAMIS’ customizable options. The smaller user review base compared to JAMIS’ established presence suggests less proven reliability for larger, complex organizations needing extensive ERP functionality. |
Reviews
- Capterra Review (Rating: 4.8/5): One reviewer felt PROCAS delivers a “great end product” but struggles with usability, noting it is “not user-friendly” and would benefit from more automated functionality to make daily work smoother.
- softwareconnect.com Review: Feedback highlights that PROCAS connects to bank accounts and lets teams close and reopen accounting periods with ease, yet points out that customizing indirect rates takes considerable time and the report options feel limited compared to expectations.
