- Invoicing: Users can create, customize, and send professional invoices. This feature supports recurring invoices and online payment collection, which streamlines billing processes.
- Expense Tracking: The software allows users to log and categorize expenses. It provides detailed records and receipt attachment capabilities, which help monitor spending and maintain organized financial data.
- Inventory Management: Businesses can track stock levels, manage purchase orders, and receive low-inventory alerts. This feature supports multi-warehouse management and ensures accurate inventory data aligned with financial records.
- Financial Reporting: ProfitBooks generates 45+ reports, including profit and loss statements, balance sheets, and cash flow summaries. These reports provide real-time insights, which aid informed decision-making.
- Multi-Currency Support: The software handles transactions in multiple currencies with automatic exchange rate updates. This feature suits businesses with international clients or suppliers and ensures accurate financial reporting.
- Bank Reconciliation: Users can import bank statements and match transactions automatically. This ensures accurate financial records and reduces manual errors.
- Tax Management: The software automates tax calculations, including GST, and generates compliant reports. This simplifies tax filing and ensures adherence to regional tax regulations.
- Payroll Automation: ProfitBooks calculates salaries, taxes, and deductions automatically. This feature streamlines employee compensation and reduces administrative workload.
- Multi-User Access: The platform supports multiple users with role-based permissions. This enhances collaboration and secures sensitive financial data.
- Payment Gateway Integration: Payment gateway support comes with every plan, so clients can pay invoices online. This improves cash flow.
- Customizable Dashboards: Users can personalize dashboards to display key financial metrics. This provides quick insights into business health and supports strategic planning.
- Mobile Accessibility: ProfitBooks offers iOS and Android apps for managing finances on the go. This ensures users can access data and perform tasks from any device.
- Customer and Vendor Management: The software stores detailed client and supplier records. This organizes payment tracking and strengthens business relationships.
- Data Security: ProfitBooks uses encryption, user authentication, and role-based permissions. These measures protect sensitive financial information and ensure compliance with data privacy standards.
ProfitBooks
ProfitBooks simplifies invoicing, expense tracking, inventory management, and financial reporting for small businesses.
Updated July 27, 2026
ProfitBooks Overview
ProfitBooks is a user-friendly, cloud-based accounting software designed for small businesses and freelancers. It streamlines financial tasks like invoicing, expense tracking, inventory management, and payroll processing.
With features for generating professional invoices, managing taxes, and producing detailed financial reports, it helps users stay organized and compliant. Accessible online, ProfitBooks offers real-time insights, multi-currency support, and integrations, making business accounting efficient and hassle-free.
Key Features
Pricing
| Plan Name | Price | Key Features |
|---|---|---|
| Startup (Free Forever) | $0 | Single user; 10 invoices/month; 10 journal vouchers/month; up to 50 customers; 10 products; 1 warehouse; basic financial reports |
| Essential | $9.95 / month or $99 / year (₹2,499/year, billed annually) | 1 user; 1,000 invoices/year; GSTR1 & GSTR3B filing; invoice reminders and signature; WhatsApp integration (add-on) |
| Growth | $20 / month or $199 / year (₹4,999/year, billed annually) | 10 users; 5,000 invoices/year; payroll management; multi-currency support; 3 warehouses |
| SMB Pro | $35 / month or $349 / year (₹7,500/year or ₹750/month) | 25 users with custom roles; unlimited invoices, customers and warehouses; projects; auditor access |
INR prices are exclusive of GST.
Pricing source: https://www.profitbooks.net/pricing/
Pros
| Competitor | Pros of ProfitBooks |
|---|---|
| QuickBooks Online | ProfitBooks starts at nothing: the Startup plan is free forever for one user, with 10 invoices a month and up to 50 customers. Paid tiers run $9.95 for Essential, $20 for Growth and $35 a month for SMB Pro, while QuickBooks Online has no free tier and opens at $38 a month for Simple Start. Inventory across three warehouses arrives with Growth, where QuickBooks keeps inventory tracking for its $115 Plus plan. |
| Xero | Essential at $9.95 a month is well under half of Xero’s cheapest US plan, which lists at $25 for Early. ProfitBooks also bills in rupees, at ₹2,499 a year for Essential and ₹4,999 for Growth, and files GSTR1 and GSTR3B for Indian businesses. Bank reconciliation, more than 45 reports and multi currency support all sit inside the Growth plan. |
| FreshBooks | ProfitBooks keeps full double entry books with bank reconciliation and 45+ reports rather than invoices and timers alone. FreshBooks Lite at $23 a month limits you to five billable clients and charges $11 a month for every extra team member, while Growth at $20 covers 10 users and 5,000 invoices a year. Payroll and multi currency belong to that same plan instead of arriving as paid extras. |
| Zoho Books | ProfitBooks stays cheaper for the basics: Essential runs $99 a year, and Growth covers 10 users for $199 a year. Zoho Books charges per organization from $20 a month for Standard, which includes three users, then $3 a month for each user after that. The free ProfitBooks tier carries no revenue ceiling either, while Zoho’s free plan applies only to businesses under $50K in annual revenue. |
| Wave | ProfitBooks tracks stock across warehouses, handles multiple currencies from Growth up and issues GST and VAT compliant invoices for India, the UAE and elsewhere. Wave’s paid Pro plan at $19 a month stays with invoicing, payments and bookkeeping and lists no inventory module at all. Wave also takes 2.9% plus $0.60 on every card payment on its free Starter plan, where ProfitBooks charges a flat subscription. |
Cons
| Competitor | Cons of ProfitBooks |
|---|---|
| QuickBooks Online | QuickBooks Online scales further: Plus at $115 a month adds inventory and purchase orders, and Advanced at $275 covers 25 users with custom permissions and deeper reporting. ProfitBooks lists no time tracking at any tier and keeps payroll out of its two cheapest plans, so it only appears once you reach Growth. Its integration list is thin as well, with WhatsApp sold as an add on. |
| Xero | Xero charges no per user license fees on any plan, so a growing team still pays $25, $55 or $90 a month. ProfitBooks caps users at one on Startup and Essential, 10 on Growth and 25 on SMB Pro. Xero also connects to over 1,000 apps, a catalog ProfitBooks does not come close to matching. |
| FreshBooks | FreshBooks tracks time and bills projects as part of the core product, with plans from $23 a month. ProfitBooks lists no time tracking in its plan comparison, and its Projects module only unlocks on SMB Pro at $35 a month. For anyone billing by the hour, that gap matters more than the price difference. |
| Zoho Books | Zoho Books wires Zoho Projects, Zoho People and Zoho Sign into its higher plans and layers automation workflows on top, which ProfitBooks does not attempt. Its Professional tier at $50 a month brings project accounting and purchase management that ProfitBooks handles far more simply. Support runs by email, voice and chat on paid Zoho plans, where ProfitBooks answers through in app chat Monday to Friday. |
| Wave | Wave’s Starter plan is genuinely free and allows unlimited invoices, while the free ProfitBooks tier stops at 10 invoices a month, 10 journal vouchers and one warehouse. Wave sells payroll as an add on from $25 a month and receipt scanning for $11, so a micro business never has to change plans. ProfitBooks makes you upgrade to Growth before payroll appears. |
Reviews
- Trustpilot Review (Rating: 3.5/5): One user enjoyed the free version of ProfitBooks and planned to upgrade to the SMB plan for “unlimited users,” highlighting payment gateway integration as a plus. Another reviewer called it a “total scam,” reporting repeated login lockouts after entering details, a blank email that set the password to “password,” and slow responses from a single support contact named Atharva.
- Software Advice Review (Rating: 4.4/5): The intuitive interface makes invoicing, expense tracking, inventory, payroll, and GST/tax compliance simple even for non-accountants, and users like the ability to customize data fields with a fast interface. Some note limited scalability for growing businesses, report errors like “something went wrong” after saving data, and mention the inability to create staff or import/export data from Tally.
- GetApp Review (Rating: 4.4/5): One entrepreneur recommended ProfitBooks for startups and established businesses alike, calling it “very user friendly” with all the tools needed to run a business. Another reviewer praised customer support as “very fast, very friendly, very helpful,” reinforcing strong value-for-money feedback.
- Capterra Review (Rating: 4.4/5): A reviewer highlighted a “very strong Accounting structure” and said the reports and analytical statements prove very helpful, while also describing the interface as very user friendly across different areas.
- G2 Review (Rating: 4.7/5): ProfitBooks earns high marks for features like customizable invoice templates, online payment collection, and automated invoice reminders. Users also point to easy tracking of payables and receivables and access to 45+ financial reports as major advantages for small businesses and freelancers.
- technologyevaluation.com Review: Reviewers with up to six years of experience said ProfitBooks offers an easy-to-use graphical interface that even less tech-savvy employees can adopt quickly. One user with limited accounting knowledge managed to run comprehensive reports for better visibility, and another compared the experience to having a “personal accountant,” citing strong value for money.
