RedBeam Asset Tracking Review (2026): Barcode and RFID Asset Tracking

A practical look at RedBeam pricing, asset audits, license terms, setup, and alternatives.

Updated June 28, 2026

By James Han · How we review

4.0 MAQTOOB rating

Our Verdict

RedBeam suits teams that can keep up regular scanning and need fixed-asset audits to stop living in spreadsheets. Its strengths are the physical asset loop: labels or RFID, custody history, and repeatable reports.

Run a small audit before widening the register. Use the devices staff already carry and test imports for duplicate IDs. Then check whether exports satisfy finance or operations teams. Compare BarCloud when purchasing and stock movement sit beside asset tracking.

A good fit if you

  • You run recurring audits for shared equipment.
  • Barcode or RFID scanning fits the way staff handle assets.
  • Your team can commit to keeping custody records current.

Look elsewhere if you

  • You need inventory purchasing and warehouse stock workflows.
  • You only track a few low-value items.
  • Your staff will not scan items during daily moves.
  • Maintenance work orders are the bigger problem.
Next step: write down the problem you need solved, check the pricing details, test one real workflow, then compare alternatives before you pay.

What Is RedBeam Asset Tracking?

RedBeam Asset Tracking is asset tracking software from RedBeam for teams that manage fixed assets with barcodes, RFID, check-in/check-out, audits, and reports. It helps facilities and IT teams replace manual lists with scan-based custody and location records.

RedBeam Asset Tracking Pros and Cons

Pros

  • Focused asset register — Custody records stay close to the daily asset job, while labels support audits.
  • Barcode and RFID support — Teams can choose the scanning method that matches their environment.
  • Good audit workflow — Reports help when asset checks need a repeatable process.
  • Good for fixed-asset checks — The workflow is centered on repeated physical asset audits.

Cons

  • Scanning habits decide success — The register weakens if staff skip check-in and check-out.
  • Inventory teams may need more — Purchasing and stock workflows are not the center of the product.
  • Device fit needs testing — Run scan tests before depending on mobile or reader workflows.
  • Imports should be tested — Large spreadsheets can expose duplicate IDs and field problems.

Key Features

Feature Functions Plan
Check-in and check-out Teams can track who has an item and where it should return. 1-Year License
Barcode and RFID tracking Asset owners can scan labels or RFID readers during audits and daily moves. 1-Year License
Audit reporting Managers can repeat asset checks and export reports for accountability. 3-Year License
Stable audit workflow Teams with repeatable asset checks can keep the same scan-and-report workflow over multiple cycles. 5-Year License

Who Uses RedBeam Asset Tracking — and For What

Facilities teams with shared equipment

When assets move between rooms, people, or departments.

Label one asset group before full deployment.

IT teams with device custody

When devices need assignment records and return checks.

Use an active audit to test report outputs.

Audit owners with spreadsheet pain

When scan records need to replace manual lists for recurring audits.

Check export needs with the system owner first.

Pricing

plan price best for
1-Year License $1,200 USD per user Teams that want a one-year asset tracking license with mobile scanning or RFID readers.
3-Year License $3,420 USD per user Teams ready for a longer asset-tracking commitment with the listed multi-year savings.
5-Year License $5,400 USD per user Teams with stable asset-tracking needs over several years.

Source: Official pricing page

Trial access should be checked before a longer term. Review user definitions and label needs. Ask about readers, tax, renewal timing, and cancellation terms.

Prices checked 2026-06-28 against official product sources.

Integrations

Check export formats before depending on RedBeam reports. If another system owns finance or device records, test how asset IDs line up. Review mobile device needs and label printing with the settings owner who will maintain the register. Ask about import support before moving a large spreadsheet.

Getting Started: What Implementation Actually Takes

Start with one asset class and one location. Apply a small set of labels. Check assets out to real users and scan them back in. Build one audit report and review the export. Decide how many people and readers need access before rollout.

Top RedBeam Asset Tracking Alternatives

  • Choose GoCodes if your team wants QR label tracking for jobsite equipment.
  • Choose BarCloud if inventory and asset tracking need one barcode process.
  • Choose Reftab if device assignment and equipment reservations matter more than audit reporting.

Frequently Asked Questions

Is RedBeam pricing public?

Yes. The official pricing page lists one-year, three-year, and five-year license options.

What should you test first?

Test label scanning, check-in/check-out, audit reports, exports, and user definitions with real assets.

Who should compare alternatives?

Compare alternatives if you need inventory purchasing, CMMS work orders, or a lighter QR-label workflow.

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