Upkeep Inventory Management Software & Parts Favicon

Upkeep Inventory Management Software & Parts

Mobile-first inventory and parts management within a complete CMMS platform

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  • Overview
  • Features
  • Pricing
  • Pros
  • Cons
  • Reviews

Upkeep Inventory Management Software & Parts Overview

  • Updated March 3, 2026

UpKeep Inventory Management Software helps maintenance teams track parts, control costs, and prevent downtime through real-time inventory visibility. Built into UpKeep’s Asset Operations Management platform, it combines barcode scanning, purchase orders, analytics, and mobile access.

Teams can manage parts consumption, automate reordering, and integrate inventory directly with work orders and preventive maintenance workflows.

Key Features

  • Parts & Inventory Tracking: Monitor quantities, locations, and usage in real time across all work orders.
  • Barcode & QR Scanning: Instantly add or consume parts using mobile barcode scanning.
  • Low-Stock Alerts: Automatic notifications when inventory reaches minimum thresholds.
  • Purchase Order Management: Create, approve, and send POs directly to vendors.
  • Inventory Analytics: Visualize parts consumption, cost trends, and usage patterns.
  • Mobile Inventory App: Manage inventory anywhere using iOS and Android devices.

Price

Plan Price Featured
Essential $20/user/month (Billed Monthly) Unlimited work orders, Asset management, 24/7 support
Premium $55/user/month (Billed Monthly) Inventory management & costing, Preventive maintenance optimization, Analytics (30 days)
Professional Custom Pricing Multiple inventory lines, Advanced analytics & reporting, Mobile offline mode
Enterprise Custom Pricing Purchase order management, Multi-site support, API & custom integrations

Price details: https://upkeep.com/pricing/

Pros

Competitor

Pros
MaintainX UpKeep offers deeper inventory costing, purchase order workflows, and analytics compared to MaintainX. Its tighter integration between inventory, assets, and work orders makes it better suited for organizations that need cost control and long-term maintenance insights rather than simple task tracking.
Limble CMMS Compared to Limble, UpKeep provides more robust mobile inventory tools, barcode workflows, and AI-driven insights. UpKeep’s interface is often rated as more intuitive for technicians, especially for managing parts directly from work orders in the field.
Fiix UpKeep is generally easier to deploy and use than Fiix, with a cleaner mobile-first experience. Inventory updates, scanning, and alerts are simpler for frontline technicians, reducing training time while still supporting advanced reporting as teams scale.
Hippo CMMS UpKeep surpasses Hippo CMMS with real-time inventory updates, advanced analytics, and stronger mobile functionality. It is better suited for distributed teams that require on-the-go access to parts data and faster response to low-stock situations.
Asset Panda While Asset Panda focuses on asset tracking, UpKeep delivers a more maintenance-centric inventory system. Its built-in preventive maintenance, work orders, and parts consumption tracking provide greater operational value for maintenance-driven organizations.

Cons

Competitor

Cons
MaintainX UpKeep is generally more expensive at higher tiers than MaintainX, which may be a drawback for small teams. Organizations focused on lightweight inventory tracking without advanced analytics may find MaintainX more cost-effective.
Limble CMMS Limble offers simpler pricing transparency, whereas UpKeep’s Professional and Enterprise plans require contacting sales. This can slow decision-making for buyers who want immediate clarity on total inventory management costs.
Fiix Fiix provides deeper out-of-the-box integrations for certain industrial systems. UpKeep may require custom integrations or Enterprise plans to match Fiix’s flexibility in highly complex manufacturing environments.
Hippo CMMS Hippo CMMS can be more budget-friendly for very small facilities. UpKeep’s pricing and feature depth may feel excessive for organizations with minimal inventory complexity or low maintenance volume.
Asset Panda Asset Panda excels at generalized asset tracking and customization. UpKeep’s inventory tools are more maintenance-focused, which may be limiting for teams needing broader non-maintenance asset lifecycle management.

Verified Customer Reviews

  • Software Advice Review (Rating: 4.6/5): A medium-sized business called it a “great piece of software” and highlighted the regular feature updates, noting that the system continues to improve over time and earns strong recommendations.
  • G2 Review (Rating: 4.5/5): UpKeep delivers an intuitive interface that makes maintenance management and work order tracking straightforward, and many comments emphasize how easily teams navigate the system without a steep learning curve.
  • Capterra Review (Rating: 4.6/5): UpKeep earns praise for its “simple and intuitive user interface” where creating work orders or scheduling jobs takes just a few clicks, plus proactive maintenance tracking and integrations with Zapier, QuickBooks, and Slack. Some businesses point to the $35 per user per month starting price, limited customization of work order structures, basic reporting, and reliance on a stable internet connection as drawbacks.
  • coastapp.com Review: The reviewer found the mobile experience fast and reliable, with easy task assignment, real-time work order tracking, and automated alerts that prevent missed maintenance. Limited customization and higher costs for advanced features created challenges for teams with complex workflows or multiple user licenses.
  • GetApp Review (Rating: 4.6/5): UpKeep supports maintenance, inventory, and order management with a clean and intuitive design, and one program manager valued the ability to send photos to the technical team and access video tutorials during setup. Some reviewers mention slow and disruptive updates, recurring technical glitches, and per-user pricing that becomes expensive for larger teams, especially when advanced features require higher-tier plans.