- Invoicing and Billing: Creates AIA pay applications on forms G702 and G703 as well as percentage-of-completion and unit-based billing, and change orders are applied to the correct billing cycle to stop over or under-billing.
- Estimating and Proposals: Provides tools to build detailed estimates and polished proposals that improve client confidence and reduce errors.
- Job Costing: Tracks project costs in real time and compares them against budgets so you can see profitability clearly.
- Project Management: Offers scheduling, task tracking, and progress monitoring features that keep jobs organized and on schedule.
- Time Tracking: Allows crews to log hours through a mobile app, which helps simplify payroll and improve labor cost accuracy.
- Subcontractor Management: Helps you manage subcontractor agreements, documents, and payments within the same platform.
- Document Management: Unlimited storage for project and company documents and photos, uploaded from the field or the office, with per-employee and per-client visibility controls.
- Mobile App: Gives field workers the ability to update tasks, log time, and upload documents directly from their phones.
- QuickBooks Integration: Syncs both ways with QuickBooks Online, covering customers, vendors, purchases, expenses, invoices, time and, on QuickBooks Online Plus and Advanced, projects. Knowify also connects to Intuit Enterprise Suite for multi-company reporting.
- Reporting and Analytics: Generates detailed reports on project performance, costs, and profitability, which supports smarter business decisions.
Knowify
Knowify is used for invoicing, project management, and financial tracking for contractors.
Updated July 29, 2026
Knowify Overview
Knowify is a business invoicing and project management software designed primarily for contractors, subcontractors, and construction professionals. It helps streamline the entire project lifecycle by combining estimating, job costing, time tracking, and invoicing in one platform.
With its user-friendly interface and detailed reporting features, Knowify enables businesses to manage budgets, monitor progress, and improve overall efficiency, while maintaining accurate financial records and ensuring timely payments from clients.
Key Features
Pricing
| Plan / Add-On | Price (billed yearly) | Price (month to month) | Key Inclusions |
|---|---|---|---|
| Core | $99 / month | $149 / month | Includes 1 user; extra users $29 per month each. Estimates and proposals, fixed-price contracts, AIA pay applications (G702 and G703), payment processing, scheduling, time tracking, change orders, unlimited documents and photos, custom branded documents, two-way QuickBooks Online sync. |
| Advanced | $329 / month | $399 / month | Includes 10 users; extra users $29 per month each. Everything in Core plus job costing, real-time WIP reporting, cost-plus and time-and-materials contracts, subcontracts, calculated cost templates, advanced reporting. |
| Enterprise | “Talk to us” (custom pricing) | Everything in Advanced plus unlimited users included, inventory management included, equipment management, advanced user permissions, and support for complex multi-entity workflows. | |
| Service Pro (add-on) | $99 / month | $199 / month | Real-time dispatching, payment processing, detailed equipment history, inventory management, automated appointment reminders. |
| Live Equipment Tracking (add-on) | $25 / vehicle / month | $35 / vehicle / month | OBD or wired GPS trackers for trucks and heavy equipment, plus access to the FleetSharp telematics platform for maintenance tracking, fleet performance and safety alerts. |
| Prevailing Wage / Inventory | Paid add-ons, price on request | Knowify’s plan comparison marks prevailing wage as a paid add-on available on Enterprise only. Inventory management is a paid add-on on Core and Advanced and is included on Enterprise. Neither carries a published figure. | |
| Free trial | Free | Every plan starts from a free trial, with no card required to open the account. | |
Pricing source: https://knowify.com/pricing/
Pros
| Competitor | Pros of Knowify |
|---|---|
| Procore | Knowify publishes what it costs: Core is $99 a month billed yearly, $149 month to month, and includes one user with extra seats at $29 a month. Procore lists no price at all and quotes against annual construction volume, so a specialty contractor cannot size the spend without a sales call. Knowify also syncs both ways with QuickBooks Online, carrying customers, vendors, purchases, expenses, invoices, time and even projects. |
| Buildertrend | Knowify’s Advanced plan bundles ten users for $329 a month billed yearly, which covers most trade contractor offices without buying seats one at a time. Buildertrend has replaced its price table with a quote form that asks for your annual revenue band before it shows anything. AIA pay applications on forms G702 and G703, change orders sent for e-signature and branded documents are standard on every Knowify plan. |
| Autodesk Construction Cloud | Knowify’s total cost is two published numbers plus per-seat top-ups, so payback can be modelled before signing anything. Autodesk Construction Cloud shows no prices on its pricing page and routes each product line through “Get a quote”. For a trade contractor who needs billing and job costing rather than design coordination, Knowify starts producing pay applications almost immediately. |
| Jobber | Knowify carries real-time WIP reporting and job costing on Advanced, which pure field-service tools rarely attempt. Jobber’s single-user plans start at $49 a month with extra users at $29 each, but it is organised around dispatching rather than fixed-price and AIA contract billing. When a contractor needs both, Knowify’s Service Pro add-on covers dispatching, equipment history and appointment reminders. |
| Contractor Foreman | Knowify puts estimating, AIA-style billing, payment processing and the QuickBooks sync in its entry tier rather than gating them behind upgrades. Contractor Foreman’s $49 Basic plan is cheaper but caps you at one user, and reaching 15 users costs $221 a month. Knowify’s Enterprise tier folds in unlimited users, inventory management and advanced permissions instead of charging for them separately. |
Cons
| Competitor | Cons of Knowify |
|---|---|
| Procore | Procore scales into large multi-stakeholder jobs with RFIs, submittals and drawing management that Knowify does not attempt. Knowify’s own comparison table also marks advanced user permissions as Enterprise-only, so a mid-size firm that wants to hide costs while showing quantities has to move to the custom tier. |
| Buildertrend | Buildertrend leans harder into client-facing and on-site communication. Knowify reviewers keep returning to the same limit: the mobile app is built for field personnel and does less than the desktop version, which matters when the owner sells from a truck. |
| Autodesk Construction Cloud | Autodesk Construction Cloud unifies design and construction data across large teams, with clash detection and quantification that Knowify has no equivalent for. Autodesk quotes each product line separately, so the honest comparison here is scope rather than sticker price. |
| Jobber | Jobber is simpler and cheaper for pure service work, opening at $49 a month for one user against Knowify’s $149 month-to-month Core plan. A light service operation ends up paying for contract billing tools it never opens. |
| Contractor Foreman | Contractor Foreman undercuts Knowify at every seat count, from $49 a month for one user to $332 for unlimited users, and gives 30 days free before the first bill. Knowify’s equivalent jumps from $149 month to month straight to a custom Enterprise quote once you pass ten users. |
Reviews
- Software Advice Review (Rating: 4.5/5 from 109 reviews): Sixty-seven reviewers give five stars and none go below three. One says “the granular nature of the bidding and tracking process has given me a much clearer picture of my producticity and profitability,” and another likes that “having invoicing, ability to create service orders as well as project proposals makes everything much smoother.” The criticisms are specific: “It is frustrating for you guys to say to use the feedback and then nothing ever comes of it,” “Mobile app is built for field personnel and doesn’t have the features I need for sales as an owner,” and “There IS NOT a report that tells me the value of each phase, how much I have paid the subcontractor(s), and what our direct labor cost is to date.”
- Capterra Review (Rating: 4.5/5 from 109 reviews): One contractor writes that “Knowify is very user friendly and easy to use. It comes with AIA Billing at a very affordable price. It also syncs to our Quickbooks so there is no need for double entry,” and says it cut administrative time in half. A general contractor adds that AIA billing was “the primary reason we selected this product.” Less happy reviewers say the system is not user friendly at first and has “many quirks.”
- Reddit r/estimators: The contractor who started the thread runs proposal planning, job tracking, hours, AIA auto-generated pay applications, automated purchase orders and expense tracking in Knowify “at an affordable price,” but says an update “completely jubbled my libraries” and left the app “nearly unusable now,” so they went looking for alternatives. A small electrical contracting business that left for Simpro is changing back, saying nothing else demoed “has not been as functional as Knowify,” praising the QuickBooks integration and open-minded developers, and noting it is “literally 90% cheaper than all the other software I have priced.”
- G2 Review (Rating: 4.5/5 from 102 reviews): Sixty-seven per cent of reviewers award five stars and 26% four. Contractors single out ease of use, responsive support and the QuickBooks sync for tracking costs across jobs, while the recurring gripes are a mobile app that does less than the desktop version and occasional invoicing limits.
- featuredcustomers.com Review: The profile holds 35 customer testimonials and 15 case studies for a company founded in 2012. An operations manager says Knowify “helped us… we’ve increased our profit substantially, mainly due to material cost,” explaining that the analytics show actual profit percentage on a given job and that better visibility cut materials loss.
- softwarefinder.com Review: Across 80 verified reviews the average is 4.5, with 56% five stars, 33% four and none below three. Satisfaction scores land at 9 for ease of use, 9 for value for money, 9 for customer support and 8 for functionality.
