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TextExpander

Cross-platform text expansion and keyboard shortcut productivity software for individuals and teams

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  • Overview
  • Features
  • Pricing
  • Pros
  • Cons
  • Reviews

TextExpander Overview

  • Updated February 11, 2026

TextExpander is a cross-platform productivity tool that helps individuals and teams save time by replacing repetitive typing with smart text snippets and shortcuts. It works across macOS, Windows, Chrome, iOS, and iPadOS, enabling consistent messaging, faster communication, and shared knowledge.

With team collaboration, analytics, and enterprise-grade security, it scales from solo users to large organizations.

Key Features

  • Text Snippets: Create reusable text shortcuts for emails, messages, forms, and documentation.
  • Cross-Platform Support: Works seamlessly across desktop, browser, and mobile devices.
  • Team Collaboration: Share and manage snippet libraries to ensure consistent communication.
  • Fill-Ins & Automation: Use dynamic fields, dates, and logic to customize snippets instantly.
  • Analytics & Insights: Track snippet usage, time saved, and team productivity trends.
  • Enterprise Security: SOC 2, SOC 3, and HIPAA compliance with SSO and SCIM options.

Price

Plan Price Featured
Individual $4.16/mo (Billed Annually) Single-user snippet library, Cross-device sync, Email support
Business $10.41/mo per user (Billed Annually) Team snippet sharing, Usage-based billing, Admin controls
Growth $13.54/mo per user (Billed Annually) Advanced user management, Organization analytics, Permissions management
Enterprise Custom Pricing SSO & SCIM, Customized reporting, Dedicated onboarding and support

Price details: https://textexpander.com/pricing

Pros

Competitor

Pros
Magical TextExpander offers stronger team governance, detailed analytics, and organization-level controls, making it better suited for structured business environments. While Magical focuses on lightweight automation, TextExpander provides deeper customization, broader app compatibility, and enterprise-ready security, which benefits teams needing standardized messaging and compliance.
PhraseExpress Compared to PhraseExpress, TextExpander has a cleaner interface and faster onboarding for non-technical users. Its cloud-based syncing, usage-based billing, and collaborative snippet management are easier to maintain, especially for distributed teams that want minimal setup and predictable ongoing management.
Espanso TextExpander is more accessible for business users than Espanso, which relies heavily on configuration files. With a graphical UI, built-in support, and managed cloud sync, TextExpander reduces setup friction and ongoing maintenance for teams without developer resources.
aText Unlike aText’s one-time purchase model with limited collaboration, TextExpander excels in team-based workflows. Shared libraries, permissions, and analytics make it more effective for organizations that need consistent language, real-time updates, and visibility into productivity gains.
Typinator TextExpander outperforms Typinator in cross-platform availability and team features. With mobile support, browser extensions, and enterprise compliance options, it fits modern, cloud-first teams better than Typinator’s primarily desktop-focused approach.

Cons

Competitor

Cons
Magical TextExpander is more expensive than Magical for individuals who only need basic text replacement. Users seeking lightweight, free automation may find TextExpander’s subscription pricing harder to justify without needing team collaboration or advanced management features.
PhraseExpress PhraseExpress offers more complex scripting and offline capabilities, which advanced users may prefer. TextExpander trades some technical depth for usability, which can limit power users who want highly customized, local-only automation logic.
Espanso Espanso’s open-source model appeals to developers who want full control without recurring fees. TextExpander’s closed ecosystem and subscription model may feel restrictive for technically inclined users comfortable managing configurations themselves.
aText aText’s one-time license can be more cost-effective long term for solo users. In contrast, TextExpander requires ongoing payments, which may not appeal to individuals who do not benefit from cloud sync or collaboration features.
Typinator Typinator allows deeper local automation on macOS without mandatory cloud usage. TextExpander’s reliance on accounts and syncing may be a drawback for users who prefer entirely offline tools or stricter local-only workflows.

Verified Customer Reviews

  • PCMag Review (Rating: 3.5/5): Reviewers praise its smooth text expansion and cross-platform reliability, but criticize the subscription pricing as hard to justify for individual users.
  • Capterra Review (Rating: 4.7/5): Users report significant time savings and ease of use across devices, while some mention the cost increases as teams scale.
  • Tosbourn Review (Rating: 5/5): The review emphasizes reliability and simplicity for daily writing tasks, though it notes fewer advanced scripting options compared to developer-focused tools.
  • Lawyerist Review (Rating: 4/5): Legal professionals value consistency and speed in documentation, but point out that smaller firms may find the pricing high relative to lighter alternatives.
  • Trustpilot Review (Rating: 4/5): Customers appreciate productivity gains and support quality, while some reviews mention billing expectations and wish for more flexible plans.