- Unlimited Users and Items: Every plan carries unlimited users, unlimited items and unlimited bulk items, with no per-item fees.
- Reservations and Check-Outs: Reservations, check-outs, equipment picking, repeating bookings and booking restrictions, plus custody assignment for long-term loans.
- Equipment Kits: Bundle the items that always travel together so a whole package reserves or checks out as one.
- Tracking and Audits: Barcode scanning, geo and location tracking, shipment tracking, condition flags, and spot checks for inventory audits.
- Mobile App and Integrations: iOS and Android apps alongside SSO, Slack, Zapier, webhooks and API access.
- Documents and Signatures: Generates sign-out agreements and A.T.A. carnets automatically, with electronic signature capture and printable asset labels.
Cheqroom Asset Management Software
Equipment and asset management platform with unlimited tracking capabilities
Updated July 27, 2026
Cheqroom Asset Management Software Overview
Cheqroom is a cloud-based asset and equipment management software designed to help teams track, schedule, and maintain mission‑critical gear. It offers real‑time visibility across assets, users, and locations with a strong focus on usability.
Widely used by media, education, and enterprise teams, Cheqroom emphasizes unlimited assets, intuitive workflows, and scalable operations.
Key Features
Pricing
| Plan | Price | Featured |
|---|---|---|
| Core | $184 per admin, per month | Unlimited users and items, 1 location, 1 workspace, reservations and check-outs, SSO, custody and long-term loans, mobile app |
| Business | $275 per admin, per month | All Core capabilities, up to 3 locations, document generator, custom roles and permissions, equipment access control, audits, reporting |
| Enterprise | $367 per admin, per month | All Business capabilities, up to 10 locations, up to 3 workspaces, booking portal, RFID support, 99.9% SLA, 500 SMS notifications a month |
| E.L.A. | Custom quote | Admin licence volume discount, unlimited locations and workspaces, unlimited studios and consumables, dedicated technical management |
Cheqroom bills annually, applies minimum administrator counts, and lists these as starting prices per admin, per workspace. RFID, Studio Management, Consumable Management, Operations Management and Maintenance Management are chargeable add-ons on every plan, and there is no free plan.
Pricing source: https://www.cheqroom.com/pricing/
Pros
Competitor |
Pros |
|---|---|
| UpKeep | Cheqroom charges per administrator, not per asset or per user: every plan from Core up carries unlimited users and unlimited items with no per-item fees, and bulk items are unlimited too. For a team sharing a large gear pool among many occasional borrowers, that is a very different cost curve from a seat-based CMMS. |
| Asset Panda | Onboarding is lighter and the workflows are cleaner. Reviewers describe getting running quickly, and one higher-education administrator replaced a library checkout system, a reservations spreadsheet and a printed accessories sheet with a single tool that now auto-emails students a generated PDF. |
| EZOfficeInventory | The product is built around the checkout loop rather than a broad feature list: reservations, check-outs, equipment picking, booking restrictions, repeating reservations and custody or long-term loans are all first-class, and gear kits let a whole shoot package move as one item. |
| Snipe-IT | Cheqroom is fully managed with barcode scanning, audits and spot checks, electronic signature, a mobile app and a 99.9% SLA on Enterprise. Snipe-IT is free if you host it yourself, which means you own the server, upgrades and uptime instead. |
| SAP EAM | Deployment is measured in weeks, not consulting engagements, and Cheqroom publishes its plan prices openly. Reviewers report tracking a few hundred items with a small team and getting fast, knowledgeable answers from support. |
Cons
Competitor |
Cons |
|---|---|
| UpKeep | Maintenance Management is a chargeable add-on rather than part of the plan, and so are Operations Management, RFID, Studio Management and Consumable Management. A facilities team that needs preventive maintenance and work orders as core functionality is paying extra for it here. |
| Asset Panda | Permission granularity is a real gap: access cannot be gated on a user attribute such as training level, so teams end up abusing the location field to fake it. Custom roles and permissions only start at the Business plan. |
| EZOfficeInventory | Financial lifecycle features are tiered rather than standard: asset warranty tracking, asset depreciation and enterprise reporting sit above the entry plan, and Core is capped at one location and one workspace. |
| Snipe-IT | The published entry point is $184 per admin per month, billed annually with minimum administrator counts, against Snipe-IT’s free self-hosted edition and managed hosting from $39.99 a month. For a small technical team that just needs IT asset records, the gap is large. |
| SAP EAM | Cheqroom cannot match SAP on enterprise asset accounting, ERP-driven compliance or global integration depth. Hard caps also arrive early: Enterprise stops at 10 locations and 3 workspaces and meters SMS notifications at 500 a month, and anything beyond that moves the deal to a quoted E.L.A. agreement. |
Reviews
- G2 Review (Rating: 4.4/5): Cheqroom earns high marks for an intuitive interface that simplifies equipment management, and many reviewers highlight how quickly they got up and running. Responsive support also leaves a strong impression, with users noting fast, helpful answers when questions come up.
- Software Advice Review (Rating: 4.6/5): A higher-education administrator managing film gear for more than a hundred students says he loves “knowing where all our expensive gear is at any given moment,” and names gear kits, the calendar view, uniform labels and signed terms of agreement as what makes it work. His one real complaint is that rentals cannot be restricted by student skill level, so the team is “using locations as a weird work around,” which forces an advanced student to file two separate reservations.
- Capterra Review (Rating: 4.6/5 from 128 reviews): A technical director replaced “the library check out system, a google sheet for reservations and a printed sheet for accessories” with Cheqroom, which now auto-emails students a generated PDF, though he notes some of the setup is complicated. Another reviewer calls it a dynamic app that updates instantly “from anywhere in the world” and credits support with “clever little tricks and tips,” while asking for a system-wide setting so pages stop defaulting to 10 rows instead of 50.
- apple.com Review (Rating: 3.2/5 from 53 ratings): The iOS app is the weakest link. A long-term customer paying “over $3500 a year” calls support “basically worthless,” says the team is “constantly stuck trying to find work-arounds and sneaky ways to deal with bugs that go unacknowledged,” and leans on the desktop app because it is more powerful. Another review titled “Good idea, but too clunky” counts three taps to add gear to a reservation and three more to check it out.
