- Real-Time Parts Tracking: Automatically updates inventory levels as parts are used in work orders.
- Location-Based Inventory: Track parts by site, room, aisle, or bin for fast retrieval.
- Low-Stock Alerts: Set minimum quantities and receive automated notifications before stockouts occur.
- Work Order Integration: Directly links parts usage to maintenance tasks and assets.
- Custom Fields: Organize parts data to match internal processes and naming conventions.
- Mobile Access: Manage and update parts inventory from anywhere using the mobile app.
Coastapp Parts Inventory Management Software
Free real-time parts inventory management within a flexible maintenance platform
Updated February 28, 2026
Coastapp Parts Inventory Management Software Overview
Coastapp Parts Inventory Management Software is a free, cloud-based solution designed to help maintenance teams track spare parts in real time. It centralizes inventory across locations, automatically updates stock as parts are used in work orders, and sends low-stock alerts.
Built as part of Coast’s broader CMMS, it integrates inventory with assets, preventive maintenance, reporting, and mobile workflows.
Key Features
Pricing
| Plan | Price | Featured |
|---|---|---|
| Free | $0/user/month | Unlimited work orders, Real-time messaging, Basic parts tracking |
| Starter | $1.80/user/month (Billed Annually) / $2/user/month (Billed Monthly) | Unlimited history, Unlimited repeating work orders, Time & cost tracking |
| Pro | $3.60/user/month (Billed Annually) / $4/user/month (Billed Monthly) | Advanced reporting & dashboards, Workflow automations, Inventory analytics |
| Enterprise | Contact Sales (Custom Quote) | Multi-site inventory management, SSO & integrations, Dedicated customer success |
Price details: https://coastapp.com/pricing/
Pros
Competitor |
Pros |
|---|---|
| MaintainX | Compared to MaintainX, Coast offers a genuinely free plan with no user limits, making it more accessible for small teams. Coast’s parts inventory is tightly integrated with work orders, reducing duplicate data entry. Its simpler interface also shortens onboarding time for non-technical maintenance staff. |
| UpKeep | Coast is more cost-effective than UpKeep, especially for teams needing basic inventory tracking without enterprise overhead. Coast’s per-user pricing is significantly lower, and its free tier allows teams to manage parts without committing to paid plans upfront. |
| Fiix | Fiix is powerful but complex. Coast stands out with easier setup and faster adoption for SMBs. Its parts inventory features focus on day-to-day usability rather than heavy configuration, making it better suited for lean maintenance teams. |
| Limble CMMS | While Limble emphasizes advanced preventive maintenance, Coast provides a more flexible workflow system. Coast’s inventory management is easier to customize with custom fields and dashboards, helping teams adapt the tool to existing processes. |
| EZOfficeInventory | EZOfficeInventory focuses heavily on asset tracking, whereas Coast offers stronger collaboration and communication. Coast’s real-time messaging and mobile-first design make inventory coordination smoother for deskless maintenance teams. |
Cons
Competitor |
Cons |
|---|---|
| MaintainX | MaintainX offers deeper out-of-the-box inventory analytics and barcode scanning features. Coast may require higher-tier plans or manual customization to reach the same level of inventory reporting sophistication for data-heavy operations. |
| UpKeep | UpKeep provides more advanced asset lifecycle and depreciation tracking. Coast’s inventory management is more operationally focused and may feel limited for organizations needing detailed financial inventory controls. |
| Fiix | Fiix supports more complex enterprise integrations and APIs. Coast’s inventory tools, while flexible, may not satisfy large enterprises with highly customized ERP or procurement system requirements. |
| Limble CMMS | Limble includes more robust preventive maintenance forecasting tied to inventory usage. Coast’s forecasting and long-term inventory planning tools are more lightweight by comparison. |
| EZOfficeInventory | EZOfficeInventory excels in equipment check-in/check-out and audit trails. Coast is less specialized for compliance-heavy inventory audits, focusing instead on maintenance-driven parts usage. |
Reviews
- Software Advice Review (Rating: 4.7/5): Coastapp improves productivity and communication through centralized tracking of maintenance and equipment problems. The simple scheduling and assignment tools help teams coordinate repairs without confusion.
- Capterra Review (Rating: 4.7/5): Coastapp delivers an extremely positive experience by helping teams track costs, monitor time spent on repairs, and manage equipment inventory in one place. Bringing all that information together gives businesses tighter control over operations.
