- Task Management: Created, assigned, and tracked tasks and subtasks with deadlines, priorities, and custom fields streamline workflows and ensure clarity on responsibilities.
- Kanban Boards: Customizable boards visualize project workflows, enabling teams to move tasks through stages and monitor progress efficiently.
- Gantt Charts: Visually planned and scheduled projects, with task dependencies, milestones, and adjustable timelines, manage project scope and track progress.
- Time Tracking: Logged hours on tasks via built-in timers and timesheets enable productivity analysis, resource allocation, and billing accuracy.
- Collaboration Tools: Team communication through discussion boards, threaded task comments with @mentions, notes for meeting details, and announcements for updates enhances collaboration.
- In-Built Chat: Real-time one-on-one or group chats reduce reliance on external tools like Slack for team interactions.
- Online Proofing: Reviewed and annotated digital assets, with version comparison and markup tools for feedback, streamline creative collaboration.
- Custom Workflows: Tailored workflows with defined stages and roles match team processes for standardized operations and consistency.
- Project Reports: Customizable reports on task status, time logs, and resource utilization provide insights to optimize project performance.
- File Sharing: Centralized project documents, such as plans and client requirements, ensure easy access, organization, and secure collaboration.
- Calendar View: Visualized tasks, events, and milestones by day, week, or month, with automatic reminders, keep schedules on track.
- Custom Roles and Permissions: Defined access levels for team members, clients, or stakeholders ensure secure and controlled information sharing.
- Project Templates: Reused templates for similar projects streamline setup without re-entering repetitive details.
- Activity Logs: Monitored project updates and team activities across multiple projects identify bottlenecks and ensure transparency.
- Forms: Collected client or stakeholder requests directly within ProofHub reduce email clutter and organize project requirements efficiently.
- Mobile App: Managed projects, updated tasks, and communicated on the go via iOS and Android apps ensure flexibility for remote teams.
- Integrations: Connection with third-party tools like Google Drive, Slack, and Zoom enhances functionality and streamlines operations.
- Multilingual Interface: Interface language settings (e.g., English, Spanish, German) enable
ProofHub
Streamline project management, team collaboration, task tracking, and workflow organization for businesses.
Updated February 26, 2026
ProofHub Overview
ProofHub is an all-in-one project management and team collaboration software designed to streamline workflows, enhance productivity, and keep teams aligned. It offers tools for task management, Gantt charts, Kanban boards, time tracking, file sharing, and real-time chat.
With customizable workflows, milestone tracking, and custom reports, ProofHub centralizes project details, ensuring clarity, accountability, and efficient execution for teams of all sizes across various industries.
Key Features
Pricing
| Plan | Monthly Price | Annual Price (per month) | Key Features |
|---|---|---|---|
| Essential | $50 per month | $45 per month | Unlimited users, up to 40 projects, 15 GB storage, task management, discussions, file sharing, time tracking, chat, reporting, limited features (no custom roles, no workflows, no API) |
| Ultimate Control | $99 per month | $89 per month | Unlimited users, unlimited projects, 100 GB storage, all Essential features plus custom roles, white labeling, workflows, IP restrictions, API access, advanced reporting, priority support, data export |
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Both plans allow unlimited users with fixed pricing (no per-user fees).
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14-day free trial available.
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No contracts; flexible cancellation.
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Discounts for nonprofits available.
Check pricing details: https://www.proofhub.com/pricing
Pros
Competitor |
Pros of ProofHub |
|---|---|
| Monday.com | ProofHub offers a simpler flat pricing model starting at around $45/month (annual billing) for unlimited users, making it more cost-effective for larger teams compared to Monday.com’s per-user pricing ($10-$24/user/month).
ProofHub’s all-in-one platform includes built-in chat and online proofing—features Monday.com does not provide natively. Users find ProofHub’s task management and Gantt charts more straightforward than Monday.com’s highly customizable but complex Work OS. |
| Asana | ProofHub provides a more affordable flat-rate pricing ($45-$99/month) compared to Asana’s per-user plans ($10.99-$24.99/user/month), benefiting teams of varying sizes. Its built-in proofing and real-time chat tools give it an edge for creative teams, whereas Asana relies mostly on integrations for chat.
ProofHub’s streamlined collaboration features reduce the need for external tools, making teamwork more seamless for certain user groups. |
| Trello | ProofHub’s comprehensive feature set—time tracking, Gantt charts, custom reports—surpasses Trello’s simpler Kanban-focused platform. Trello’s per-user pricing ($5-$17.50/user/month) can become costly for bigger teams, while ProofHub’s flat pricing ($45-$99/month) offers more predictable costs.
Users appreciate ProofHub’s ability to manage complex workflows and visual collaboration, making it more versatile for diverse industries. |
| Zoho Projects | Zoho Projects charges roughly $5/user/month, which may be cheaper for very small teams but can grow expensive as teams scale. ProofHub’s flat pricing provides better value for larger teams.
ProofHub also offers stronger collaboration features such as built-in chat and online proofing, while Zoho Projects provides deeper customization options that might be preferable for teams with complex needs. |
| ClickUp | ProofHub’s simpler interface and flat pricing ($45-$99/month) make it more accessible than ClickUp’s per-user pricing ($7-$12/user/month) and feature-heavy platform.
ProofHub’s robust proofing tools and integrated real-time chat are praised for creative workflows, while ClickUp offers broader, highly customizable features that require more setup. ProofHub users value its straightforward task management and reporting with less complexity. |
Cons
Competitor |
Cons of ProofHub |
|---|---|
| Monday.com | ProofHub’s limited integrations with third-party tools like Slack or Microsoft Teams compared to Monday.com’s extensive ecosystem can hinder connectivity for teams reliant on multiple platforms. Its interface, while intuitive, is less modern and customizable than Monday.com’s dynamic dashboards.
Users note ProofHub’s notification system can be overwhelming, unlike Monday.com’s streamlined alerts, and its lack of automation features lags behind Monday.com’s robust automation capabilities. |
| Asana | ProofHub falls short in automation compared to Asana’s automated campaigns and workflows, which reduce manual tasks for complex projects. Its file management system is less intuitive for sorting and organizing compared to Asana’s seamless file-sharing features.
Users report ProofHub’s interface can feel dense, with a steeper learning curve than Asana’s user-friendly design, and its mobile app is less stable and feature-rich than Asana’s robust mobile experience. |
| Trello | ProofHub’s interface can be less visually appealing and more complex than Trello’s minimalist, Kanban-centric design, which is easier for beginners. It lacks Trello’s extensive automation via Butler, limiting efficiency for repetitive tasks.
Users find ProofHub’s notification overload and lack of seamless third-party integrations less convenient than Trello’s Zapier-supported connectivity, making it less ideal for teams prioritizing simplicity and external app integration. |
| Zoho Projects | ProofHub’s customization options for workflows and task statuses are less extensive than Zoho Projects’ highly flexible layouts and fields. Its time-tracking features are basic, lacking Zoho’s detailed analytics and payroll integration.
Users report ProofHub’s mobile app is less stable than Zoho’s, and its interface can feel cluttered compared to Zoho’s streamlined design, potentially slowing adoption for teams needing advanced customization. |
| ClickUp | ProofHub’s limited automation capabilities compared to ClickUp’s extensive automation and AI features can hinder efficiency for large, complex projects. Its integration options are fewer than ClickUp’s 1,000+ third-party connections, limiting flexibility. Users note ProofHub’s interface feels outdated compared to ClickUp’s modern design, and its file management system is less efficient for sorting, making it less suitable for teams needing robust customization and integrations. |
Reviews
- connecteam.com Review: The platform delivers solid project and task management with custom workflows, dependencies, and multiple task views like Gantt charts and boards, plus collaboration tools such as in-app chat and real-time announcements. Flat-fee pricing for unlimited users appeals to growing teams, but the lack of a free plan, no offline capabilities, storage limits, and limited reporting may frustrate smaller or remote teams.
- Capterra Review (Rating: 4.5/5): ProofHub acts as a “one-stop shop” for project management, with online proofing and built-in chat that simplify reviews and team communication. One reviewer highlighted how it replaced juggling multiple apps by centralizing file management, time tracking, and client collaboration, though another noted that integration options feel limited and could expand.
- smartsuite.com Review: The interface feels intuitive with a small learning curve, and features like drag-and-drop task reordering and creating Gantt chart dependencies by dragging a circle between tasks make setup straightforward. Security earns praise for 128-bit SSL encryption, activity logs, IP restrictions on the Ultimate Control plan, and 24/7 support, yet users still criticize the limited list of about 10 integrations such as Slack and Google Drive.
- Trustpilot Review (Rating: 3.7/5): ProofHub keeps teams aligned through Kanban boards, Gantt charts, and calendar views that help visualize progress and meet deadlines. Several reviewers valued its role as a central hub for files, conversations, and time tracking, along with integrations like Google Drive and Shift, though some mentioned the older system slowed down and wished for more integration options.
- G2 Review (Rating: 4.6/5): ProofHub earns strong marks for its clean, simple layout and low learning curve that helps teams feel comfortable quickly. The consolidated view of tasks and progress, plus collaboration features like chat, discussions, announcements, online proofing, and bespoke workflows, give teams one place to plan, coordinate, and track work across devices.
