- Real-Time Asset Tracking: Monitor tools and equipment instantly across multiple locations using barcode and RFID technology.
- Modular System Design: Choose from service, purchasing, rental, transfer, and kiosk modules to fit operational needs.
- Inventory Control & Audits: Perform cycle counts, track losses, manage transfers, and receive low-stock alerts.
- Maintenance & Service Management: Schedule maintenance, track repairs, log service history, and control downtime.
- Mobile & Kiosk Access: Enable fast check-in/check-out with mobile apps, scanners, and self-serve kiosks.
ToolHound
Enterprise-grade tool inventory and equipment tracking for industrial operations
Updated April 8, 2026
ToolHound Overview
ToolHound is a long-established, web-based tool and equipment inventory management system designed for construction, industrial, utilities, mining, and oil and gas organizations.
It enables real-time tracking of tools and assets using barcodes and RFID, improves accountability, reduces loss and downtime, and supports purchasing, rentals, maintenance, and kiosk-based self-service workflows.
Key Features
Pricing
| Plan | Price | Featured |
|---|---|---|
| Essentials | starting at $5,300/year | 2 stocking locations, 5 named users, any 2 modules |
| Professional | Custom quote | 5 stocking locations, 10 named users, any 2 modules |
| Enterprise | Custom quote | 10 stocking locations, 20 named users, any 2 modules |
| Unlimited | Custom quote | Unlimited locations and users, all modules included |
Price details: https://www.toolhound.com/pricing
Pros
Competitor |
Pros |
|---|---|
| CHEQROOM | ToolHound offers deeper industrial functionality than CHEQROOM, particularly with RFID support, kiosk workflows, and complex asset hierarchies. While CHEQROOM is simpler, ToolHound better suits large enterprises needing advanced control, custom modules, and on-premise or hosted deployment options. |
| EZOfficeInventory | Compared to EZOfficeInventory, ToolHound provides stronger construction and industrial use-case coverage, including rental modules, stocking locations, and service tracking. It is more configurable for heavy equipment environments, where EZOfficeInventory focuses more on general IT and office assets. |
| Asset Panda | ToolHound surpasses Asset Panda in tool-crib and job-site scenarios, offering purpose-built workflows for check-in/check-out, rentals, and maintenance. Its RFID and kiosk integrations make it better suited for high-volume industrial environments than Asset Panda’s mobile-first approach. |
| Timly | While Timly emphasizes ease of use, ToolHound excels in scalability and operational depth. It supports more complex inventory structures, advanced reporting, and industry-specific requirements, making it preferable for large construction or utility organizations with mature processes. |
| UpKeep | ToolHound provides broader inventory and rental management than UpKeep, which focuses mainly on maintenance. Organizations needing unified tracking of tools, consumables, rentals, and purchasing benefit from ToolHound’s all-in-one asset control rather than a maintenance-only system. |
Cons
Competitor |
Cons |
|---|---|
| CHEQROOM | Compared to CHEQROOM, ToolHound has a steeper learning curve and a more traditional interface. Smaller teams may find CHEQROOM easier to adopt and quicker to deploy, whereas ToolHound often requires training and configuration to unlock its full value. |
| EZOfficeInventory | EZOfficeInventory is typically more affordable and transparent in pricing. ToolHound’s annual licensing and custom quotes can be a barrier for cost-sensitive businesses or those seeking quick, self-serve onboarding without sales involvement. |
| Asset Panda | Asset Panda delivers a more modern mobile experience out of the box. ToolHound’s strength is depth rather than UI polish, which may feel dated to teams accustomed to highly visual, app-first asset management platforms. |
| Timly | Timly emphasizes simplicity and faster setup, while ToolHound often involves longer implementation cycles. Organizations without dedicated administrators may find ToolHound more demanding in terms of configuration and ongoing system management. |
| UpKeep | UpKeep is easier for maintenance teams focused solely on CMMS tasks. ToolHound can feel overly complex for users who only need work orders and maintenance tracking, as its broader inventory and rental features add operational overhead. |
Reviews
- G2 Review (Rating: 4.3/5): ToolHound helps teams schedule maintenance and track employee certifications, which one reviewer said leads to safer working practices and reduced liability. Another highlighted the automated self‑service check‑in/check‑out through the securecrib kiosk and quick billing reports by usage that recapture tooling costs, while noting cost savings and stronger staff accountability.
- featuredcustomers.com Review: One warehouse technician shared that the company saved $92,000 in reduced tool and equipment inventory loss within the first 12 months compared to the previous year. Another testimonial emphasized the goal to control “99%-100%” of tools, while a support services technician valued that staff are “not tied to the computer” and do not need to stay at a keyboard.
- crowdreviews.com Review: ToolHound 5 earns praise for its user‑friendly interface, detailed documentation, and highly responsive technical support team. A reviewer noted smooth integration with JD Edwards and Timberline, no glitches during implementation, unlimited users, and an “advanced and powerful” tracking system, though the price sits higher than some competitors.
- SourceForge Review (Rating: 4.4/5): ToolHound delivers a user‑friendly experience and an outstanding customer support center. One user valued the ease and comfort of knowing exactly where all company tools are at any time.
