Sortly Review (2026): Visual Inventory App for Parts, Tools, and Supplies

Visual mobile inventory app for parts, supplies, tools, photos, QR codes, and barcodes

Updated June 21, 2026

By James Han · How we review

4.2 MAQTOOB rating

Our Verdict

Sortly is a good choice when the inventory problem is practical and visual: where items are, how many are left, what they look like, and who can update them from a phone. It is easier to adopt than a full CMMS when you mainly need labels, photos, counts, alerts, and simple reports.

Before subscribing, build one real inventory area with photos, QR labels, alerts, users, and reports. If parts need to drive work orders, purchase approvals, asset downtime, or fleet maintenance history, compare MaintainX or UpKeep first.

A good fit if you

  • Small businesses tracking parts and supplies by phone
  • Construction teams managing job-site tools and materials
  • Medical, education, or field teams using photo-based inventory
  • Operations managers replacing spreadsheet counts

Look elsewhere if you

  • Maintenance teams needing work orders and asset history
  • Companies needing deep ERP workflows
  • Large warehouses needing advanced WMS controls
Next step: write down the problem you need solved, check the pricing details, test one real workflow, then compare alternatives before you pay.

What Is Sortly?

Sortly is a visual inventory management app for tracking parts, supplies, tools, equipment, and assets with photos, QR codes, barcodes, mobile access, alerts, and reports.

It fits small and mid-sized teams that want inventory to be easy for non-technical staff, especially when photos and mobile scanning matter more than complex maintenance or ERP workflows.

Sortly Pros and Cons

Pros

  • Easy mobile adoption — Sortly is built for users who need to scan, photograph, count, and update inventory without a complicated system.
  • Photo and label workflow — Images, QR codes, barcodes, and mobile scanning are core to the product.
  • Useful for mixed inventory — Teams can track parts, tools, supplies, equipment, and assets in one visual app.
  • Photos and visual records — Identify parts, supplies, and tools with images.
  • QR and barcode labels — Scan items from mobile devices and print labels.

Cons

  • Not a CMMS — Sortly does not replace preventive maintenance, work orders, technician schedules, or asset downtime tracking.
  • Poor fit for maintenance teams needing work orders and asset history — Maintenance teams needing work orders and asset history.
  • Not for Companies needing deep ERP workflows — Companies needing deep ERP workflows.
  • Not for Large warehouses needing advanced WMS controls — Large warehouses needing advanced WMS controls.
  • Inventory setup takes discipline — Locations, item names, counts, permissions, and reorder rules need cleanup before rollout.

Key Features

Feature What it helps users do Plan or buying note
Photos and visual records Identify parts, supplies, and tools with images. Free plan can test small lists.
QR and barcode labels Scan items from mobile devices and print labels. Paid plans add more label and barcode depth.
Alerts and reports Track low stock, date alerts, and inventory reporting. Check plan limits before upgrading.
Purchase orders Create purchase orders from inventory details. Ultra and higher in visible pricing.
Roles and integrations Use role permissions, QuickBooks, API, and webhooks for more control. Premium or Enterprise plan fit.

Who Uses Sortly — and For What

Construction crews tracking tools on job sites

Use Sortly when photos, QR labels, and mobile updates are enough to keep tools visible.

Start with Advanced or Ultra.

Office or facility teams managing supplies

Use it when staff need a simple way to count and reorder shared inventory.

Free plan can test the workflow.

Medical or education teams checking equipment

Use Sortly when item photos, labels, and location records matter more than CMMS features.

Review role permissions.

Small businesses adding purchase orders

Use Ultra or higher when inventory counts should feed reorder work.

Confirm PO and reporting needs.

Pricing

Plan or option public price Trial / free-plan detail
Free $0/month. 100 unique items and 1 user license.
Advanced $49/month paid monthly, or $24/month billed yearly during the first-year sale ($288/year). 500 unique items, 2 user licenses, QR label creation, and 14-day trial option.
Ultra $149/month paid monthly, or $74/month billed yearly during the first-year sale ($888/year). 2,000 unique items, 5 user licenses, QR/barcode labels, purchase orders, and 14-day trial option.
Premium $299/month paid monthly, or $149/month billed yearly during the first-year sale ($1,788/year). 5,000 unique items, 8 user licenses, role permissions, QuickBooks Online integration, and 14-day trial option.
Enterprise Custom quote. 10,000+ unique items, 12+ users, API, webhooks, and dedicated customer success.

Source: Official pricing page.

Free plan: yes. Free trial: Sortly advertises a 14-day trial for paid plans. The public page notes that the first-year yearly-plan sale changes after renewal, so confirm the post-promo yearly discount, taxes, item limits, user limits, and cancellation route before subscribing.

Prices checked 2026-06-19 against official product sources.

Integrations

Sortly integration checks should cover mobile devices, QR label printing, barcode scanning, photos, unique item limits, user licenses, low-stock alerts, reports, purchase orders, QuickBooks Online, API or webhooks, export needs, and whether field staff can update counts consistently.

Getting Started: What Implementation Actually Takes

Start by building one live inventory folder with real photos, item names, QR labels, locations, and low-stock alerts. Ask the people who will update counts to test it on their phones.

Before subscribing, confirm unique item limits, user licenses, barcode label needs, reports, purchase orders, QuickBooks, API/webhooks, and whether you need CMMS features that Sortly does not provide.

What Users Say

G2 4.3/5 · 27 reviews

What works well

  • Users praise Sortly for simple setup, mobile inventory, QR or barcode tracking, photos, tags, and small-business usability.
  • The clearest positive pattern is that non-technical teams can start tracking items without a long rollout.

What gets frustrating

  • Users complain about limits that appear with larger inventories, reporting needs, custom fields, integrations, and higher-plan features.
  • Teams should check item count, user count, and integration needs before choosing a plan.
MAQTOOB take: Sortly is a practical visual inventory app. It is a better match for parts, tools, and supplies than for maintenance teams that need work orders, technician schedules, and asset repair history.

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Frequently Asked Questions

Is Sortly free?

Yes. Sortly's official pricing page lists a Free plan with 100 unique items and 1 user license.

Does Sortly have a free trial?

Yes. Sortly advertises a 14-day free trial for paid plans.

Who should use Sortly?

Teams that need visual, mobile inventory for parts, supplies, tools, equipment, and assets should consider Sortly.

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