- Real-Time Inventory Tracking: Automatically updates quantities on hand and parts to reorder as items are used or received.
- Purchase Orders & Requisitions: Create, manage, and track multiple purchase orders, including backordered items.
- Vendor Management: Assign up to three vendors per part to ensure sourcing flexibility.
- Reorder Points & Costs: Define inventory levels, costs, and reorder thresholds for proactive restocking.
- Advanced Search & Reporting: Find parts quickly and generate reports on usage, categories, and inventory status.
Keeptrak Parts Inventory Software
Modular desktop parts inventory software for maintenance and facilities teams
Updated February 28, 2026
Keeptrak Parts Inventory Software Overview
KeepTrak Parts Inventory Software is a desktop-based module designed to help organizations track spare parts used in equipment and facility maintenance. It offers real-time quantity updates, reorder points, purchase requisitions, and vendor management.
Sold as a one-time license, it integrates with other KeepTrak maintenance modules and supports single-user or multi-user networked environments.
Key Features
Pricing
| Plan | Price | Featured |
|---|---|---|
| Parts Inventory Module | $399 (One-time license) | Real-time inventory tracking, Purchase orders & requisitions, Vendor & location management |
| Preventive Maintenance Module | $399 (One-time license) | Scheduled maintenance, Calendar & meter-based tasks, Equipment maintenance history |
| Maintenance Requests & Logs Module | $399 (One-time license) | Work orders, Unscheduled maintenance tracking, Emergency task logging |
| Multi-User & Network (2–3 Computers) | $999 (One-time license) | Shared database, Up to 3 computers, Concurrent access |
| Multi-User & Network (Unlimited Computers) | $1,999 (One-time license) | Unlimited computers, Centralized backend database, Simultaneous users |
| Users & Permissions Module | $499 (One-time license) | User login control, Role-based permissions, Security management |
Price details: https://keeptrak.com/pricing-ordering/
Pros
Competitor |
Pros |
|---|---|
| MaintainX | KeepTrak is significantly more cost-effective long term, offering a one-time license instead of ongoing subscriptions. It is simpler for teams that prefer desktop software without mobile dependencies, and it focuses strongly on core maintenance and parts tracking without the complexity of mobile-first workflows. |
| Fiix | Compared to Fiix, KeepTrak is easier to deploy for small facilities and does not require cloud setup. Its pricing is predictable and lower for single-site operations, making it attractive for organizations that want ownership of their software rather than recurring SaaS costs. |
| UpKeep | KeepTrak avoids per-user pricing, which can become expensive with UpKeep as teams grow. It is well suited for maintenance departments that prioritize structured data entry, detailed reporting, and offline desktop reliability over mobile app convenience. |
| Asset Panda | Unlike Asset Panda’s asset-centric approach, KeepTrak is purpose-built for maintenance and parts inventory. It offers deeper preventive maintenance and work order integration at a lower total cost, especially for facilities-focused use cases. |
| EZOfficeInventory | KeepTrak provides stronger maintenance-specific functionality, including preventive maintenance scheduling and parts usage tracking. Its one-time pricing model is advantageous for organizations that want to avoid ongoing subscription fees typical of EZOfficeInventory. |
Cons
Competitor |
Cons |
|---|---|
| MaintainX | Compared to MaintainX, KeepTrak lacks a modern mobile app experience and cloud-based accessibility. Teams that rely heavily on smartphones or remote access may find KeepTrak less flexible for technicians working in the field. |
| Fiix | Fiix offers deeper integrations, APIs, and enterprise-grade analytics. KeepTrak’s desktop architecture can feel dated for larger organizations that need cloud scalability, advanced dashboards, and seamless third-party system connections. |
| UpKeep | UpKeep provides a more intuitive, modern UI and faster onboarding for new users. KeepTrak may require more initial setup and training, especially for users accustomed to SaaS-based maintenance platforms. |
| Asset Panda | Asset Panda excels in asset tracking with barcode and mobile scanning. KeepTrak’s parts inventory is more maintenance-focused and may feel limited for organizations prioritizing asset lifecycle management over maintenance workflows. |
| EZOfficeInventory | EZOfficeInventory offers stronger cloud collaboration and real-time multi-location visibility. KeepTrak’s desktop-based, single-database model can be less suitable for distributed teams needing constant online access. |
Reviews
- Capterra Review (Rating: 4.6/5): KeepTraK keeps preventive maintenance on schedule, and one maintenance supervisor shared that PMs that “were always behind” now stay up to date each week thanks to features like “search by date on PMs” for printing weekly tasks. Teams highlight how easy it feels to set up user access so employees only see what they need, and they praise fast, hands-on support from Brad when large changes like a full database reorganization arise. Some users want automated reminder integration with texts or email and more workflow automation, though they still value KeepTraK for its strong customer service and reasonable price compared to other CMMS systems that cost thousands.
