- Barcode-Based Tool Tracking: Check tools in and out to employees, locations, jobs, or containers using barcode scans.
- Unlimited Assets and Inventory: Track unlimited tools, equipment, fixed assets, and consumable inventory.
- Maintenance Management: Schedule preventive maintenance, record repairs, and block checkouts when maintenance is overdue.
- Mobile and Offline Access: Use Android and iOS apps with offline syncing for field operations.
- Reporting and Audits: Generate over 50 reports covering assignments, depreciation, valuation, audits, and discrepancies.
- Flexible Deployment: Choose between cloud-hosted convenience or self-hosted, on‑premise control.
GigaTrak
Barcode-based tool tracking and asset management for contractors and enterprises
Updated May 11, 2026
GigaTrak Overview
GigaTrak Tool Tracking & Management Software helps organizations track tools, assets, and equipment using barcode scanning across mobile and desktop devices.
Suitable for contractors, manufacturers, schools, and government agencies, it supports cloud or self-hosted deployments. Businesses use GigaTrak to reduce tool loss, manage maintenance schedules, track depreciation, and maintain accountability across employees, locations, and job sites.
Key Features
Pricing
| Plan | Price | Featured |
|---|---|---|
| Cloud-Hosted Subscription (Desktop Users) | $75/mo (Billed Monthly) | Unlimited tools and assets, Unlimited support and updates, Cloud hosting managed by GigaTrak |
| Cloud-Hosted Mobile Users Add-on | $20/mo per concurrent user (Billed Monthly) | Android and iOS app access, Real-time sync, Offline scanning support |
| Self-Hosted / On-Premise License | $2,495 one-time fee | Unlimited tools and inventory, Full data ownership, Internal hosting and performance control |
Price details: https://www.gigatrak.com/software/tool-tracking-system/
Pros
Competitor |
Pros |
|---|---|
| Asset Panda | Compared to Asset Panda, GigaTrak offers a simpler pricing structure and lower entry cost, especially for organizations that prefer a one-time license. Users often find GigaTrak easier to adopt for straightforward tool tracking without heavy configuration, while still covering maintenance, depreciation, and reporting needs. |
| ToolWatch | GigaTrak is generally easier to use than ToolWatch for small to mid-sized teams. It focuses on core tool accountability and barcode workflows without the operational complexity that ToolWatch introduces, making daily check-in and check-out faster for technicians and warehouse staff. |
| EZOfficeInventory | Against EZOfficeInventory, GigaTrak stands out with its self-hosted option and strong contractor-focused workflows. Companies that want tighter control over data hosting and simpler role structures often prefer GigaTrak over EZOfficeInventory’s more generalized asset management approach. |
| Sortly | While Sortly is popular for visual inventory, GigaTrak provides deeper industrial features such as maintenance blocking, depreciation tracking, and audit reports. This makes GigaTrak a better operational fit for construction, utilities, and manufacturing environments. |
| UpKeep | Compared with UpKeep, which focuses heavily on CMMS workflows, GigaTrak is more affordable and simpler for organizations primarily concerned with tool accountability rather than full maintenance operations, reducing training time and ongoing subscription costs. |
Cons
Competitor |
Cons |
|---|---|
| Asset Panda | Compared to Asset Panda, GigaTrak offers fewer advanced customization and automation options. Organizations that need highly configurable workflows, custom mobile forms, or deeper integrations may find Asset Panda more flexible for complex enterprise asset management scenarios. |
| ToolWatch | ToolWatch provides more advanced analytics and enterprise-grade features. GigaTrak may feel limited for very large construction firms that require extensive multi-site reporting, advanced permissions, or deep ERP integrations. |
| EZOfficeInventory | EZOfficeInventory delivers a more modern user interface and broader integration ecosystem. GigaTrak’s interface is more utilitarian, which some users find dated when compared side by side. |
| Sortly | Sortly excels in visual organization and ease of setup. GigaTrak has a steeper initial setup process, particularly for barcode labeling and catalog creation, which can require more upfront planning. |
| UpKeep | UpKeep provides stronger mobile-first maintenance workflows. GigaTrak’s maintenance features are effective for tools but may not satisfy organizations seeking a full CMMS with work orders and technician scheduling. |
Reviews
- Capterra Review (Rating: 4.5/5): A solid entry-level option for tracking tools and inventory, with a layout that feels fairly simple to understand and use. One reviewer noted the cloud version could feel more “MS Office friendly,” which affects day-to-day document work.
- G2 Review (Rating: 4.4/5): Gigatrak Tool Tracking & Management Software rolls out easily across warehouse facilities and helps teams stay on top of asset history and location when inventory grows over the years. Some frustrations center on limited document support, difficulty organizing files in the cloud, missing UI shortcuts, and the lack of barcode scanning on the PC version without specific setup. Another reviewer highlighted that the system tracks both equipment and consumable inventory, which simplifies fleet maintenance oversight.
- Software Advice Review (Rating: 4.5/5): The interface feels very user friendly, and customizable fields allow teams to tailor records to their needs. Exporting reports into CSV format works smoothly, which supports external analysis and reporting workflows.
- GetApp Review (Rating: 4.5/5): One user shared that Gigatrak Tool Tracking & Management Software delivered a generally good experience but felt cumbersome when digging up information, which led to only one person using the system. The comment points to challenges around access and navigating records despite strong overall ratings.
- Reddit r/sysadmin: A warehouse team currently using Gigatrak Tool Tracking & Management Software described it as a very dated client/server app with only partial web functionality. They rely on fast barcode workflows such as scanning a location and then 25–100 asset barcodes in under a minute, and they seek alternatives that support USB scanners, Zebra handhelds with Wi‑Fi, and mobile phone cameras.
