- Resource Scheduling: Visually plan people, projects, and resources with drag-and-drop simplicity.
- Capacity Planning: Instantly see availability, utilization, and potential overloads across teams.
- Leave Management: Track vacations, sick leave, and time off alongside scheduled work.
- Project Scheduling: Define timelines, milestones, budgets, and rates to keep projects on track.
- Timesheets: Compare scheduled versus actual hours with fast, auto-filled timesheets.
- Reporting & Analytics: Generate utilization, budget, and performance reports for informed decisions.
- Integrations: Sync with calendars, task managers, and financial tools your team already uses.
Resource Guru
Flexible resource scheduling software for teams, projects, and capacity planning
Updated April 21, 2026
Resource Guru Overview
Resource Guru is a resource management and scheduling platform designed to help teams plan people, projects, and equipment with clarity. It focuses on visual scheduling, capacity planning, leave management, and time tracking, making workloads and availability easy to understand.
Trusted by teams worldwide, it prioritizes simplicity, fast setup, and real-time visibility to keep projects profitable and teams balanced.
Key Features
Pricing
| Plan | Price | Featured |
|---|---|---|
| Grasshopper Plan | $4.16 per person/mo (Billed Annually) / Monthly option available | Unlimited projects and clients, Resource scheduling, Calendar sync |
| Blackbelt Plan | $6.65 per person/mo (Billed Annually) / Monthly option available | Timesheets, Customizable reports, Project rates and budgets |
| Master Plan | $10 per person/mo (Billed Annually) / Monthly option available | SSO (Single Sign-On), Approval workflows, Phone support |
Price details: https://resourceguruapp.com/pricing
Pros
Competitor |
Pros |
|---|---|
| Float | Compared to Float, Resource Guru is more affordable at entry level and faster to learn. Its interface focuses on core scheduling without overwhelming menus, making day-to-day planning quicker. Teams that prioritize ease of use and straightforward capacity visibility often find Resource Guru easier to adopt while still covering essential project and reporting needs. |
| Smartsheet | Resource Guru is significantly simpler than Smartsheet, which can feel spreadsheet-heavy. It requires less configuration, has clearer visual schedules, and is better suited for teams that want quick setup and intuitive resource views without building complex workflows or templates. |
| Wrike | Wrike offers broad project management, but Resource Guru excels in focused resource scheduling. It is cheaper, easier to navigate, and avoids feature bloat. Teams mainly concerned with availability, utilization, and scheduling people benefit from Resource Guru’s clarity and lower maintenance overhead. |
| Monday.com | Compared to Monday.com, Resource Guru delivers stronger native resource and capacity planning out of the box. It requires less customization to get accurate workload views and is typically more cost-effective for teams that do not need extensive automation or board-based workflows. |
| Kantata | Kantata targets enterprise services teams with complex financials, while Resource Guru is lighter and faster. It offers a lower price point, shorter onboarding time, and a cleaner interface, making it ideal for small to mid-sized teams focused on scheduling efficiency rather than deep ERP-style features. |
Cons
Competitor |
Cons |
|---|---|
| Float | Compared to Float, Resource Guru has fewer advanced forecasting and scenario-planning tools. Teams needing deeper what-if modeling or more granular financial forecasting may find Float better suited, while Resource Guru stays more focused on operational scheduling. |
| Smartsheet | Resource Guru lacks the extreme flexibility and custom logic Smartsheet provides. Organizations that rely heavily on complex formulas, cross-sheet automation, or highly customized data structures may find Resource Guru limiting by comparison. |
| Wrike | Against Wrike, Resource Guru does not offer full end-to-end project management features such as advanced task dependencies, agile boards, or extensive collaboration tools. Teams wanting a single platform for all project execution may need an additional tool. |
| Monday.com | Monday.com provides broader automation, integrations, and customization. Resource Guru can feel restrictive for teams wanting to build highly tailored workflows or dashboards beyond resource planning and scheduling-focused use cases. |
| Kantata | Compared to Kantata, Resource Guru offers lighter financial and revenue management. Professional services firms that require deep invoicing, revenue recognition, and advanced financial analytics may outgrow Resource Guru as they scale. |
Reviews
- G2 Review (Rating: 4.6/5): The intuitive interface of Resource Guru makes scheduling straightforward and improves team collaboration. Its flexibility helps teams adapt plans quickly without creating confusion around resource assignments.
- Gartner Review (Rating: 3.8/5): One construction professional called ResourceGuru the “Best Modern Resource Management Software” and highlighted easy implementation, seamless meeting scheduling, and integrations with multiple products. An import manager felt the graphical interface handled basic resource booking well but criticized the lack of advanced reporting features and requested stronger functionality for broader resource management needs.
- Capterra Review (Rating: 4.7/5): Resource Guru helped one civil engineering user gain clarity on project progress, staff workloads, and billable vs non-billable hours within three months of use. Another long-term marketing user praised the dashboard design and utilization stats that feed directly into timesheets, though they noted a limited number of project and client colours.
