- Barcode & QR Code Scanning: Scan tools using any smartphone camera for fast check-in and check-out.
- Tool Audits: Request and track field audits to confirm tool possession and condition.
- Maintenance & Calibration: Schedule alerts and log repair or calibration history.
- Kit & Bulk Item Tracking: Manage tool kits, trailers, and grouped equipment easily.
- Costing & Billing Reports: Assign tool rates to jobs and export detailed costing reports.
- Mobile & Web Access: Use iOS, Android, and web portals with unlimited devices.
ShareMyToolbox
Mobile-first tool inventory app for construction and field-based teams
Updated April 21, 2026
ShareMyToolbox Overview
ShareMyToolbox is a cloud-based tool inventory and tracking app designed for contractors and field crews. It helps teams track tools, assign responsibility, and locate equipment in real time using mobile devices.
With barcode and QR scanning, audits, maintenance tracking, and simple pricing, it reduces tool loss, improves accountability, and keeps projects moving efficiently.
Key Features
Pricing
| Plan | Price | Featured |
|---|---|---|
| Free (Starter) | $0 (Free) | Up to 100 tools/items, 3 employees included, Barcode & QR scanning |
| Business | $100/mo (Billed Monthly) + $10/employee or admin (Sold in blocks of 5) | Unlimited tools/items, Mobile apps (iOS & Android), API access & reporting |
| Enterprise | Contact Sales (Custom Quote) | 100+ users, Named support representative, Unlimited scaling & API access |
Price details: https://www.sharemytoolbox.com/pricing/
Pros
Competitor |
Pros |
|---|---|
| Hilti ON!Track | Compared to Hilti ON!Track, ShareMyToolbox is more affordable and easier to deploy for small to mid-sized contractors. It avoids hardware lock-in, works with any barcode or QR code, and focuses on simple responsibility tracking rather than complex enterprise asset lifecycles. |
| ToolWatch | ShareMyToolbox is simpler to use than ToolWatch, with faster setup and a cleaner mobile experience. It suits field crews who need quick transfers and visibility without extensive configuration, making it more approachable for teams without dedicated IT or asset managers. |
| Sortly | Unlike Sortly, which is more general-purpose, ShareMyToolbox is built specifically for construction and field operations. Features like audits, job-based transfers, and virtual users for trucks make it more practical for real-world tool accountability. |
| Asset Panda | Compared to Asset Panda, ShareMyToolbox offers more transparent pricing and less complexity. Teams can start quickly without custom workflows, while still getting unlimited tools, mobile scanning, and reporting that meets most contractor needs. |
| Cheqmate | ShareMyToolbox provides stronger mobile apps and more mature auditing features than Cheqmate. While slightly higher priced, it delivers better real-time visibility, peer-to-peer tool transfers, and support tailored to active construction job sites. |
Cons
Competitor |
Cons |
|---|---|
| Hilti ON!Track | Compared to Hilti ON!Track, ShareMyToolbox lacks advanced hardware integrations like Bluetooth trackers and automated location beacons. Large enterprises needing deep analytics and sensor-based tracking may find it less powerful for high-value asset monitoring. |
| ToolWatch | ToolWatch offers deeper enterprise controls and integrations for very large fleets. ShareMyToolbox may feel limited for organizations that require strict compliance workflows, advanced permissions, or highly customized reporting across multiple business units. |
| Sortly | Sortly provides more flexible item categorization and visual inventory features. ShareMyToolbox is more operationally focused, which can feel restrictive for users wanting broader inventory management beyond tools and field equipment. |
| Asset Panda | Asset Panda excels in customization and enterprise asset lifecycle management. ShareMyToolbox trades that flexibility for simplicity, which may not suit organizations needing highly tailored fields, workflows, or compliance-heavy asset tracking. |
| Cheqmate | Cheqmate can be cheaper for very small teams. ShareMyToolbox’s block-based user pricing may feel inefficient if only one or two additional users are needed, since connections must be purchased in groups of five. |
Reviews
- apple.com Review: A long-time customer who signed up in 2016 called ShareMyToolbox the “best bang for the buck” after comparing it to bigger competitors. The system “works really well,” and the team listens to requests and keeps useful features in front of users, which left this mechanical contractor with no regrets.
- Capterra Review (Rating: 4.8/5): ShareMyToolbox earns praise for its simplicity, with one reviewer learning it alone and training others “with the greatest of ease.” Another highlighted the ability to export to Excel and print lists, plus clear pricing with “no hidden costs,” though one user found it confusing at first and another wanted better handling for consumables returned from projects.
- Software Advice Review (Rating: 4.8/5): The check-in/check-out process keeps tools safe and assigns them to employees to boost accountability. Users value how quickly they can find a tool’s location, add photos and serial numbers, and categorize items as “consumables, quantity, standard.” Some note minor limitations between the app and web version and difficulty viewing all columns on desktop.
- Reddit r/smallbusiness: One commenter argued ShareMyToolbox costs close to or over $100 per month and feels more expensive than Cheqmate while offering fewer features. Another mentioned the “new free version looks pretty good,” while a company representative teased an “enhanced free version coming soon.”
- SourceForge Review (Rating: 4.8/5): A president at a small company set the system up in 20 minutes and trained staff in five minutes each using the setup videos. Live support answered questions in minutes and a “REAL person” picked up the phone with quick solutions, and the free trial made it easy to test before entering a credit card to convert.
