KeepTraK Review (2026): Preventive Maintenance Software For Facilities, Equipment, Work Orders, Requests, And Parts

On‑premise preventive maintenance and work order software for regulated environments

Updated June 19, 2026

By James Han · How we review

3.6 MAQTOOB rating

Our Verdict

KeepTraK is unusual in a market now dominated by cloud subscriptions. It is worth a close look when a facilities or equipment team wants installed or network-based preventive maintenance software, modular purchasing, local ownership, and no monthly subscription model. That can appeal to organizations with tight IT control, offline preferences, or long-lived maintenance processes. The caution is product visibility. The trial has to carry more weight.

Test installation, network access, backups, user permissions, PM schedules, work requests, parts inventory, reports, and audit documentation before choosing a paid plan. A team that wants a modern cloud mobile app or more established customer feedback should compare Fiix, UpKeep, Maintenance Care, or MicroMain.

A good fit if you

  • Facilities teams that prefer installed or network-based maintenance software.
  • Organizations avoiding ongoing monthly CMMS subscriptions.
  • Maintenance teams needing PMs, work requests, logs, and parts modules.
  • Companies managing audit or compliance reporting locally.

Look elsewhere if you

  • Teams that require a modern cloud-first mobile CMMS.
  • Companies that need a more independent customer feedback before purchase.
  • Users wanting a full free long-term CMMS plan.
  • Organizations without IT support for local installation and backups.
Next step: write down the problem you need solved, check the pricing details, test one real workflow, then compare alternatives before you pay.

What Is KeepTraK?

KeepTraK is preventive maintenance software for facilities, equipment, work orders, maintenance requests, parts inventory, reporting, and audit or compliance documentation.

Official pages position KeepTraK as on-premise or network-based software with modular pricing, ownership after purchase, no monthly subscription setup, and a 30-day free trial.

KeepTraK Pros and Cons

Pros

  • Flexible note capture — Helps users collect text, web clips, files, tasks, or meeting notes in one workspace.
  • On-premise or network fit — KeepTraK is positioned for installed or network-based use rather than cloud-only access.
  • Search helps long-term use — Older notes are easier to reuse when organization and search work well.
  • Preventive maintenance — Schedule PM work for facilities, equipment, and recurring maintenance needs.

Cons

  • Large archives need testing — Sync, search, export, and organization should be checked with real note volume.
  • Plain-text users may want less — Writers who only need fast local notes may prefer a simpler app.
  • Cloud/mobile expectations may not fit — Teams expecting modern browser-first or mobile-first cloud CMMS should test carefully.
  • Local IT responsibility — Installation, backups, network setup, and upgrades may require internal ownership.

Key Features

Feature What it does Plan fit / purchase note
Preventive maintenance Schedule PM work for facilities, equipment, and recurring maintenance needs. Core module review.
Maintenance requests and logs Track requests, logs, work orders, and maintenance history. Module purchase check.
Parts inventory Manage parts and inventory used in maintenance work. Optional module review.
Network and permissions Support multi-user or network access with user controls where purchased. IT setup required.
Reports for audits Produce records for ISO, FDA, OSHA, Joint Commission, or local compliance needs. Report validation.

Who Uses KeepTraK — and For What

Facilities managers keeping maintenance local

Use KeepTraK when installed software and local records are preferred over cloud subscriptions.

Trial install.

Maintenance teams buying modules gradually

Use modular pricing when PMs, requests, logs, inventory, and permissions can be added by need.

Pricing page review.

Compliance teams preparing maintenance records

Use reporting to support audits and inspection documentation for regulated facilities.

Report proof needed.

IT teams controlling network deployment

Use KeepTraK when internal IT can manage installation, backups, access, and upgrades.

Network setup review.

Pricing

Plan or option public price Trial / free-plan detail
Official modular pricing KeepTraK publishes an official pricing and ordering page for modular software options. Free plan: no full public free plan verified.
30-day trial Official trial page offers a 30-day free trial, with language that it may be longer if needed. Free trial: verified.
Owned software setup Official pages describe software ownership and no annual or monthly subscription setup. Confirm modules, users, network setup, and update terms.

Source: Official pricing page.

Free plan: no full public free plan was verified; official material mentions a free maintenance catalog feature, but not a full free CMMS plan. Free trial: official 30-day free trial option verified, with language that it may be longer if needed. KeepTraK publishes modular pricing and an owned-software setup; teams should confirm modules, network setup, permissions, updates, support, and backup responsibility before choosing a paid plan.

Prices checked 2026-06-18 against official product sources.

Integrations

KeepTraK checks should include local installation requirements, network deployment, backup process, user permissions, PM schedules, maintenance request and log modules, parts inventory, reports, audit documentation, ISO/FDA/OSHA/Joint Commission needs, data import, update policy, support process, trial length, IT ownership, and whether cloud or mobile access is required.

Getting Started: What Implementation Actually Takes

Start by installing the trial in the same environment where the software would run. Test PM schedules, requests, logs, parts inventory, reports, user permissions, network access, backups, and audit records. Ask KeepTraK about support, updates, module licensing, and whether the trial can cover the full evaluation period.

What Users Say

Capterra 4.6/5 · 9 reviews

What works well

  • Positive reviews usually focus on flexible note capture, on-premise, and network fit.

What gets frustrating

  • Common complaints point to large archives need testing, plain-text users may want less, and cloud/mobile expectations may not fit.
MAQTOOB take: Use the Capterra review signal as a starting point, then test KeepTraK with your own data, users, and integration needs before rollout. Use the Capterra ratings as a starting signal, then test KeepTraK with real users, representative data, integrations, permissions, exports, support response times, and renewal terms before rollout.

Top KeepTraK Alternatives

  • Choose MicroMain CMMS & EAM if Use MicroMain when cloud CMMS/EAM with a verified free trial is preferred.
  • Choose Maintenance Care EAM Software if Use Maintenance Care when facilities teams want a free edition and unlimited-user paid setup.
  • Choose Fiix if Use Fiix when a cloud CMMS free plan and public customer feedback matter.
  • Choose UpKeep Enterprise Asset Management Software if Use UpKeep when mobile-first maintenance and EAM analytics are more important than local ownership.

Frequently Asked Questions

Does KeepTraK publish pricing?

Yes. KeepTraK has an official pricing and ordering page for modular software options.

Does KeepTraK have a free plan?

No full public free plan was verified; official material mentions a free maintenance catalog feature, not a full CMMS plan.

Does KeepTraK offer a free trial?

Yes. Official pages show a 30-day free trial, with language that it may be longer if needed.

Who should consider KeepTraK?

Facilities and equipment teams that want installed or network-based preventive maintenance software with modular ownership should consider it.

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