- Meticulous, organized notes: Create meeting notes automatically, giving users a written record without having to take notes during the conversation.
- Action items: Capture tasks after meetings and organize them by assignee, making it easier to see who needs to do what.
- Automations: Run actions after meetings, such as sending notes to Slack, updating Notion, creating Linear issues, or updating CRM records.
- Search across all your meetings: Ask questions across past conversations and get answers from meeting content instead of opening each meeting separately.
- Transcription: Identify speakers by name and transcribe technical terms and different accents. Circleback supports over 100 languages.
- Assistant: Search meetings and connected email accounts for answers with source references, and narrow searches by people, companies, tags, or meetings.
- Integrations: Connect tools including Slack, Notion, Linear, HubSpot, Salesforce, Attio, Asana, and Zapier to move meeting information into other work systems.
- API: Access notes, action items, transcripts, recordings, people, companies, and other captured meeting data for internal tools, scripts, dashboards, or AI agents.
Circleback AI
AI meeting notes, transcripts, action items, and searchable conversation records
Updated August 28, 2026
Circleback AI Overview
Circleback AI is an AI meeting assistant for people and teams that need a record of their conversations. It creates meeting notes, transcripts, and assigned action items, then lets users search across past conversations.
It is useful for independent professionals, small teams, and larger organizations that spend time in meetings. Circleback can capture online meetings and in-person conversations, with mobile and desktop apps available for recording and reviewing meeting information.
Key Features
Pricing
| Plan | Price | Billing and scope |
|---|---|---|
| Individual | $25/user/month (Billed Monthly) $20.83/user/month (Billed Annually) |
For solo creators and independent professionals. Includes unlimited meetings, transcription, action items, automations, search, recording imports, in-person recording, and 1,000+ app integrations. |
| Team | $30/user/month (Billed Monthly) $25/user/month (Billed Annually) |
For small teams and growing businesses. Includes Individual features plus shared meetings, free viewer seats, team search, shared automations, centralized billing, usage reporting, and access controls. |
| Enterprise | Contact sales | For large organizations. Includes Team features plus invoice/PO billing, priority support, onboarding and automation support, advanced security controls, and HIPAA compliance. |
A free trial is available, but the current pricing page does not publish its length.
Pricing source: Circleback Pricing
Pros
| Competitor | Pros |
|---|---|
| Otter.ai | Circleback AI states support for over 100 languages. Otter currently lists six transcription languages, giving Circleback wider published language coverage for multilingual teams. |
| Fellow | Automations in Circleback can update tools such as HubSpot, Salesforce, Linear, Notion, and monday.com after meetings. Fellow also connects meeting data to work apps, but Circleback exposes meeting context through its API, MCP, CLI, and webhooks as well. |
| Granola | Circleback records meetings and automatically captures and assigns action items. Granola instead combines its transcript with notes you write, which adds a manual note-taking step for users who want that style. |
Cons
| Competitor | Cons |
|---|---|
| Otter.ai | Otter.ai shows the transcript while people speak and recognizes speakers. Its Google Docs sync also moves transcripts and meeting notes into a shared document for editing and collaboration. |
| Fellow | Fellow lets administrators control who can record, share, and access meeting data. It also supports transcript redaction, configurable retention, and audit logs for teams handling sensitive conversations. |
| Granola | Granola keeps notes private by default and records without a meeting bot. It also combines notes typed during the conversation with its transcript, which gives users more direct input into the finished notes. |
Reviews
- SwitchMyTool. The tester liked Circleback’s bot-free desktop recording and found it useful when meeting follow-up often gets lost. The review also raised the subscription cost, access to sensitive meeting data, and the permissions needed for connected apps.
