Home » Collaboration & Productivity Software » Online Appointment Scheduling Software » Koalendar Free Scheduling Software
Koalendar is a free scheduling software designed to eliminate back-and-forth emails when booking meetings, classes, or appointments. It offers unlimited bookings, scheduling links, and calendar synchronization at no cost.
Built for individuals and teams, Koalendar adds paid upgrades for payments, reminders, branding, and advanced team scheduling as needs grow.
| Plan | Price | Featured |
|---|---|---|
| Free Forever | $0 (Free Forever) | Unlimited bookings and scheduling links, Google/Outlook/iCloud calendar sync, Smart time zone detection |
| Pro | $6.99/user/month (Billed Annually) | Accept payments via Stripe, Email & SMS reminders, Custom branding and booking pages |
| Teams | Custom Quote (Contact Sales) | Unlimited users, Dedicated onboarding and support, Centralized billing and account management |
Price details: https://koalendar.com/pricing
Competitor |
Pros |
|---|---|
| Calendly | Compared to Calendly, Koalendar offers a genuinely free forever plan with unlimited bookings, making it more accessible for individuals and small organizations. It is simpler to configure, avoids aggressive upgrade prompts, and provides essential scheduling features without restricting usage, which benefits users with tight budgets. |
| Acuity Scheduling | Koalendar is easier to set up and more affordable than Acuity Scheduling, especially for solo professionals. While Acuity is feature-heavy, Koalendar focuses on core scheduling needs with a cleaner interface, faster onboarding, and a free plan that still supports real-world use. |
| Setmore | Against Setmore, Koalendar provides unlimited bookings on its free plan and a more modern booking experience. Users often find Koalendar’s interface faster and less cluttered, making it easier for clients to book without confusion or unnecessary steps. |
| SimplyBook.me | Koalendar is more straightforward and cost-effective than SimplyBook.me, particularly for users who do not need extensive industry-specific add-ons. It emphasizes simplicity, quick setup, and fewer configuration requirements, saving time for professionals who just want scheduling to work. |
| Doodle | Compared to Doodle, Koalendar is better suited for ongoing appointment scheduling rather than one-off polls. It provides continuous booking pages, calendar sync, and automation, making it a stronger option for service providers and educators. |
Competitor |
Cons |
|---|---|
| Calendly | Compared to Calendly, Koalendar has fewer enterprise-level controls and advanced analytics. Large organizations that rely on deep reporting, complex workflows, or extensive third-party enterprise integrations may find Calendly better suited to their scale. |
| Acuity Scheduling | When measured against Acuity Scheduling, Koalendar lacks some advanced appointment management tools like extensive intake forms and complex service bundles. Businesses with highly customized booking logic may find Acuity more flexible. |
| Setmore | Setmore offers more built-in features for phone-based scheduling and staff management. Koalendar is more streamlined, which can feel limiting for businesses that rely heavily on receptionist-style workflows. |
| SimplyBook.me | SimplyBook.me provides a wider marketplace of add-ons and industry templates. Koalendar’s simpler approach may not satisfy businesses that need very niche integrations or vertical-specific booking features. |
| Doodle | Doodle is stronger for collaborative group availability polling. Koalendar focuses on direct booking pages, which makes it less suitable for scenarios where multiple participants must vote on times. |
