- Employee Communications: Publish news and updates across mobile apps, intranet, and digital signage.
- Digital Signage & Video Walls: Manage content on screens, kiosks, and meeting room displays.
- Space & Desk Reservation: Enable room booking, hot desking, and space utilization insights.
- Visitor Management: Secure pre-registration, contactless check-in, and compliance tracking.
- Appspace AI: Speed up content creation with AI-assisted templates and publishing tools.
- Integrations & Security: Works with Microsoft 365, Google Workspace, Slack, SSO, and enterprise security standards.
Appspace
Unified workplace experience platform for employee communications and space management
Updated August 11, 2026
Appspace Overview
Appspace brings employee communications and workplace operations into one platform. Teams can publish news to apps, intranets, and digital signage while also managing room and desk booking, visitors, and workplace screens.
It is aimed at organizations that want communications and physical-workplace tools in the same system. It is not a public social network or a general project-management app.
Key Features
Pricing
| Plan | Price | What is included |
|---|---|---|
| Free | $0 | 2 users, 1 device ID, 5 GB storage and 5 GB monthly bandwidth |
| Express | Custom quote | Up to 25 users and 25 device IDs |
| Enterprise / Premium | Custom quote | Expanded communications, workplace management, analytics and support |
Pricing source: official pricing page.
Pros
Compared with |
Why this product may fit better |
|---|---|
| SharePoint | Appspace combines intranet content with digital signage, room booking and visitor management. SharePoint is strong for documents and Microsoft collaboration, while Appspace also covers the physical workplace. |
| Staffbase | Appspace can publish communication to screens and connect it with space and visitor tools. Staffbase is more focused on employee communication, so Appspace may reduce the number of workplace systems a team runs. |
| Workvivo | Appspace links employee content with signage and office services. Workvivo puts more weight on community and social engagement, while Appspace covers more facilities tasks. |
| Envoy | Appspace brings visitor, room, desk, signage and intranet functions into one platform. Envoy has a tighter workplace-operations focus, while Appspace can also serve the communications team. |
Cons
Compared with |
Where this product may fall short |
|---|---|
| SharePoint | SharePoint has deeper document libraries, Microsoft 365 controls and familiar collaboration pages. Appspace can feel broad and may add complexity for a company that mainly needs an intranet. |
| Staffbase | Staffbase gives communication teams a more focused employee-news and campaign product. Appspace covers more workplace functions, but reviewers say the many modules can be harder to navigate. |
| Workvivo | Workvivo has stronger social feeds, recognition and community features. Appspace supports engagement, but its main strength is joining communications to screens and spaces. |
| Envoy | Envoy is easier to understand when the need is only visitors, desks and workplace access. Appspace asks buyers to configure a wider platform and does not publish paid plan amounts. |
Reviews
- G2: 4.7/5 from 144 reviews. Users value the broad workplace platform and publishing tools, while some find the number of modules hard to navigate and want faster bulk actions.
- Gartner Peer Insights: 4.2/5 from 97 ratings. Reviewers praise the range of communications, booking and visitor tools and access to support. Common concerns include missing bulk controls, devices going out of sync and slow page loads.
- Capterra: 4.7/5 from 25 reviews. The profile uses Appspace's legacy Nexus On Demand URL, but the current title and product are Appspace. Users highlight templates, scheduled publishing and workplace communication. Software Advice and GetApp duplicates from the same review pool were removed.
