- Work Order Management: Create, assign, track, and close preventive and corrective maintenance tasks.
- Preventive Maintenance: Automatically generate recurring tasks based on time or meter readings.
- Mobile CMMS: Manage maintenance on the go with full-featured iOS and Android apps.
- Asset Management: Build flexible asset hierarchies with full maintenance audit trails.
- QR Code Scanning: Instantly access asset history or create jobs by scanning QR labels.
- Inventory & Spare Parts: Track parts usage, stock levels, and warehouse transfers.
- Reporting & Analytics: Generate reports on downtime, performance, compliance, and costs.
- API & Integrations: Connect Maintainly with ERP, BI, or payroll systems via REST API.
Maintainly
Modern CMMS platform for simple, scalable maintenance management teams
Updated April 21, 2026
Maintainly Overview
Maintainly is a modern, cloud-based CMMS designed to simplify maintenance operations for teams of any size. It helps organizations manage work orders, preventive maintenance, assets, inventory, and technicians through an intuitive web and mobile app.
With modular plans, fast setup, and per-user pricing, Maintainly suits industries ranging from manufacturing to hospitality and community organizations.
Key Features
Pricing
| Plan | Price | Featured |
|---|---|---|
| Free | $0/user/month | Unlimited work orders, Mobile CMMS app, Asset QR labels |
| Small Business | $12/user/month (Billed Monthly) | Unlimited audit trail, Work order approvals, Custom fields |
| Enterprise | $24/user/month (Billed Monthly) | API access, Dedicated account manager, Priority support |
| Inventory Add-on | From $5/user/month (Add-on) | Inventory barcoding, Cycle counts, Purchase orders |
| Timesheets Add-on | From $5/user/month (Add-on) | Auto-populated timesheets, Overtime tracking, Payroll export |
Price details: https://maintainly.com/pricing
Pros
Competitor |
Pros |
|---|---|
| Fiix | Compared to Fiix, Maintainly is easier to set up and learn, with a cleaner interface that suits small to mid-sized teams. Pricing is more transparent and flexible, especially for organizations that want to avoid long implementations while still getting strong preventive maintenance and mobile functionality. |
| UpKeep | Maintainly offers a lower entry cost and a simpler user experience than UpKeep, making it attractive for budget-conscious teams. Its modular add-ons allow companies to pay only for needed features, while still delivering reliable mobile work order and asset tracking capabilities. |
| Hippo CMMS | Against Hippo CMMS, Maintainly stands out for faster onboarding and a more modern mobile app. Users benefit from flexible asset hierarchies and strong preventive maintenance without the heavier administrative overhead that Hippo can require. |
| Limble | Maintainly is often perceived as more intuitive than Limble for non-technical users. It balances functionality and simplicity well, offering solid reporting and asset tracking while keeping per-user pricing competitive for growing maintenance teams. |
| ManagerPlus | Compared to ManagerPlus, Maintainly delivers a more modern UI and quicker time-to-value. Its mobile-first design and modular pricing make it easier for teams to scale gradually without committing to enterprise-level complexity upfront. |
Cons
Competitor |
Cons |
|---|---|
| Fiix | Compared with Fiix, Maintainly has fewer advanced enterprise asset management and condition-monitoring tools. Large organizations with complex compliance or predictive maintenance requirements may find Fiix more comprehensive despite its higher cost and steeper learning curve. |
| UpKeep | UpKeep provides deeper native integrations and more mature analytics. Maintainly’s reporting, while strong for most teams, may feel limited for data-heavy organizations that rely on extensive dashboards without additional configuration or API usage. |
| Hippo CMMS | Hippo offers more built-in compliance and regulatory documentation features. Maintainly may require extra setup or custom workflows for highly regulated industries that need rigid inspection and certification processes. |
| Limble | Limble includes more advanced automation and alerting options out of the box. Maintainly’s automation capabilities are solid but can feel lighter for organizations seeking highly granular rule-based workflows. |
| ManagerPlus | ManagerPlus supports deeper fleet and heavy equipment maintenance features. Maintainly is more generalized, which may be a limitation for teams managing highly specialized machinery requiring industry-specific maintenance templates. |
Reviews
- coastapp.com Review: The free trial highlighted quick onboarding and a setup that lets teams build assets, work orders, and locations in just a few clicks, with short training videos for beginners. Maintainly Software keeps navigation intuitive, though the mobile app lacks some desktop features and certain customizations require support assistance. Add-ons can also raise costs beyond the affordable base plan.
- Software Advice Review (Rating: 4.2/5): One facilities manager called it “easy, fast and convenient to use” and valued the ability to change locations and manage new PPM scheduling updates. Another reviewer credited Maintainly Software with helping build a PM program through asset tracking and work request communication, after outgrowing Excel and Outlook. Some users want end-user sign-off, checklist custom fields in PPM templates, and more flexibility in scheduling PM dates by specific days of the month.
- Capterra Review (Rating: 4.2/5): It meets the needs of employers in the wind industry and delivers an interface that employees and employers find easy to use and understand.
- technologyevaluation.com Review: Facility managers and maintenance technicians highlight strong preventative maintenance tools that reduce equipment downtime and praise the intuitive dashboard with real-time asset metrics. Customizable workflows, asset hierarchy grouping, and mobile access earn positive remarks, while slow load times, no offline mode, limited analytics, and the lack of a purchasing or inventory module draw criticism.
- G2 Review (Rating: 4.5/5): A small-business reviewer described Maintainly CMMS Software as “very helpful” with a simple interface that streamlines asset management and simplifies complex business issues. The same user suggested it could become more interactive and even easier to use.
