- Digital Inspections: Build custom checklists and complete them on mobile devices, with inline photos attached to individual inspection items.
- Photo & Video Evidence: Capture visual proof of condition and use before-and-after comparison to settle damage questions.
- Preventative Maintenance Tracking: Schedule and manage routine maintenance to keep assets ready and minimize downtime.
- Task Management & Alerts: Assign tasks, add internal comments and trigger emails on missed or failed inspections and damage reports.
- Electronic Signatures: Request and collect contactless e-signatures directly from an inspection, with signing status visible at any time.
- Offline Mobile Use: Complete inspections without a connection in yards and field sites; records sync automatically once the device is back online.
Record360 Equipment Maintenance Software
Mobile-first equipment maintenance and inspection software for heavy asset protection
Updated July 29, 2026
Record360 Equipment Maintenance Software Overview
Record360 Equipment Maintenance Software is a cloud-based, mobile-first platform for heavy equipment, truck and auto fleets. It helps rental operators and asset owners digitize inspections, schedule preventative maintenance, capture photo and video evidence, and reduce damage disputes, with more than 23 million inspections completed on the platform.
Inspections, tasks, documentation and e-signatures sit in one record to improve compliance, uptime and customer trust across distributed teams. Record360 was acquired by Point of Rental Software in 2024 and continues to operate as its own business entity.
Key Features
Pricing
| Plan | Price | Featured |
|---|---|---|
| Record360 (InspectPro) | Custom quote | Digital inspections with photo and video evidence, preventative maintenance tracking, e-signatures |
| Enterprise / multi-location | Custom quote | Multi-location fleet workflows, integrations, dedicated onboarding and support |
Record360 quotes every account individually. Its pricing page is a four-step form — industry, goals, number of locations, then contact details — and the official wording is that pricing is tailored to your asset mix, team size, locations and use cases, so you only pay for the users, workflows and features you need.
Pricing source: https://record360.com/pricing/
Pros
Competitor |
Pros |
|---|---|
| Fiix | Record360 is built around the inspection itself. The mobile app captures photos and video fast enough for a busy rental yard, and draft inspections can be started on desktop and finished on a phone. Most teams are configured, trained and live in about a week, against the multi-month rollouts full CMMS implementations usually involve. |
| UpKeep | Where UpKeep centers on work orders, Record360 centers on proof. Before-and-after photo comparison, inline photos on specific checklist items, damage notifications to customers and legally binding e-signatures give rental and fleet businesses a defensible record when a customer disputes damage. |
| MaintainX | For high-value assets the evidence trail is the product. Record360 stores time-stamped condition history per asset, triggers emails on missed or failed inspections, and lets teams start an inspection on desktop and hand it to a colleague to finish on mobile in the field. |
| EZOfficeInventory | Check-in and check-out tracking records that an asset moved; Record360 records what condition it moved in. Inspections work offline in yards and remote sites and sync automatically once the device reconnects, which asset trackers that assume connectivity do not handle. |
| Fleetio | Record360 asks less of the people doing the work. Custom checklists, an interface designed for minimal training, and a dashboard showing asset damage and open disputes make consistent completion realistic across shifts and locations. It also integrates with rental and dealer systems including HBS Systems and Decisiv. |
Cons
Competitor |
Cons |
|---|---|
| Fiix | Record360 is not a full CMMS. Parts inventory management and long-range maintenance analytics are thin, so organizations modeling asset performance and reliability over years will find it less capable. |
| UpKeep | Work order automation is comparatively narrow. Teams that need layered maintenance scheduling logic, cost tracking or ERP-style workflows will feel the inspection-first design as a limit. |
| MaintainX | Collaboration is basic. Record360 supports assigned tasks, internal comments and email triggers, but not the real-time messaging and multi-step approval chains that chat-led maintenance tools are built around. |
| EZOfficeInventory | There is no financial side. Depreciation, asset lifecycle accounting and cost reporting sit outside Record360, so companies wanting maintenance and finance in one system need a second tool. |
| Fleetio | Record360 depends on someone completing an inspection. It has no telematics or fuel management, so automated vehicle data feeds and deep operational analytics are not available. Pricing is also quote-only with no published entry point, which makes small fleets budget blind until they talk to sales. |
Reviews
- Capterra Review (Rating: 4.6/5): Buyers and administrators rate it well across 21 reviews. A hire administrator using it across hire, sales, shipping and service wrote in September 2025 that “having photos and video records with timestamps has saved us a lot of time when resolving disputes with customers” and that implementation was “smooth and stress-free,” while naming the same weakness field crews raise: “Offline usage can sometimes be an issue, especially in areas with poor or limited connectivity, which can slow down inspections.” A rental agent reported the app “freezes up when you’re taking the video.”
- App Store Review (Rating: 2.9/5): The iPhone app scores far below the desktop buyer reviews, 2.9 out of 5 across 69 ratings, and the recent one star entries center on reliability rather than missing features. One reviewer wrote “Happens a lot where I record a 7-15 minute video just for it to say failed to record video please try again huge time waster!” Others report crashes, lockups and a phone that overheats during long inspections. Positive reviews exist and cluster on older versions, one calling it “a phenomenal app” that “saved my team a ton of time.”
- Google Play Review (Rating: 3.5/5): The Android app, now published under Point of Rental, sits at 3.5 out of 5 from 131 ratings and echoes the same upload complaints. A two star review from May 2026 reads “I have a backlog of 30 days worth of 360s on my phone when I connect to wifi or data it doesn’t upload,” with the reviewer adding that reinstalling loses the stored footage. Against that, a rental operator running it daily across several devices called it a “Great product” and said they were expanding it to two more locations.
